B1. Attachment B - Statement of Work EIC-TSD-SOW-002, dated 8.9.2024.pdf

Electron-Ion Collider, Brookhaven National Laboratory

Doc No. EIC-TSD-SOW-002 Author: D. Landwehrle Effective Date: 8/9/2024 Review Frequency: N/A

SOW: Statement of Work for the Robotic Welding System Revision: 00

STATEMENT OF WORK

for the Robotic Welding System

Quality Classification: A-3 Prepared By:

_________________________________ Date: __________________ D. Landwehrle, Mechanical Engineer

Reviewed By:

W. Halbig, Deputy Technical Systems Division Director

R. Muscolino, Deputy Technical Systems Division Director

C. Schaefer, ESH Manager

P. Hamblen, ESH Engineer

J. Zipper, Quality Assurance Representative

C. Galdamez, Procurement Liaison Engineer

Docusign Envelope ID: FAD8FB0A-10C7-4C16-8C46-F419CFDE4401

8/9/2024

8/9/2024

8/9/2024

8/9/2024

8/9/2024

8/9/2024

8/12/2024

Approved By:

J. Tuozzolo, Technical Systems Division Director

8/13/2024

REVISION HISTORY

Revision # Effective Date Summary of Change

00 8/9/2024 Initial Release

Table of Contents

LIST OF ACRONYMS

1 SCOPE

1.1 Background

2 APPLICABLE DOCUMENTS

3 REQUIREMENTS

3.1 Contractor Responsibilities

3.1.1 Technical Performance

3.1.2 Tooling/Fixtures/Test Equipment

3.2 Engineering Design and Manufacturing Requirements

3.2.1 Detailed Design Requirements

3.2.2 Manufacturing and Inspection

3.2.4 Acceptance Test Procedures (ATP)

3.2.5 Factory Acceptance Testing

3.3 Management

3.3.1 Program Plan

3.3.2 Progress Communications

3.3.3 Manufacturing/Inspection/Test Plan

3.3.4 Performance Reporting

3.3.5 “Witness” Points

3.4 Design Reviews

3.4.1 Preliminary Design Review Meeting

3.4.2 Final Design Review Meeting

3.5 Documentation and Data Management

3.5.1 Report/Documentation Format

3.5.2 Engineering Drawing Practices

3.5.3 Documentation Required for Fabrication/Production

3.5.4 Documentation Required Upon Completion of Factory Acceptance Testing and/or Site Acceptance Testing (at BNL)

3.5.5 End Item Documentation Package

3.5.6 Records

3.6 Software Requirements

3.6.1 Software Configuration Control

3.6.2 Software Review

3.6.3 Software Validation

3.7 Environment, Safety and Health (ESH)

3.8 Marking and Serialization

3.9 Warranty

3.10 Packaging

4 QUALITY ASSURANCE

4.1 Quality System and Facility Access

4.2 Configuration Management

4.3 Responsibility for Subcontractor

4.4 Responsibility for Conformance

4.5 Measuring and Test Equipment (M&TE) Calibration

4.6 Inspections and Test Requirements

4.7 Repairs

4.8 Failure Reporting, Analysis and Corrective Action

5 DELIVERABLES

6 SCHEDULE

7 VALUE ENGINEERING

LIST OF ACRONYMS

AC Alternating Current AHJ Authority Having Jurisdiction ANSI American National Standards Institute ASME American Society of Mechanical Engineers ATP Acceptance Test Procedure BNL Brookhaven National Laboratory

BSA

COBOT

Brookhaven Science Associates Collaborative Robot

COTS

DC

Commercial Off-The-Shelf Direct Current

EIC Electron-Ion Collider ESH Environment, Safety and Health FDR Final Design Review JHA Job Hazard Analysis MMA Metal Inert Gas MIG Manual Metal Arc MRP Material Requirements Planning M&TE Measuring and Test Equipment NRTL Nationally Recognized Test Laboratory OSHA Occupational Safety and Health Administration PDR Preliminary Design Review QA Quality Assurance SDS Safety Data Sheet

SOW

TIG

Statement of Work Tungsten Inert Gas

Robotic Welding System

1 SCOPE

This Statement of Work (SOW) will be the basis for the procurement of The Robotic Welding System to be used at the Electron-Ion Collider (EIC) at Brookhaven National Laboratory (BNL) managed by Brookhaven Science Associates (BSA). This document outlines the Contractor’s responsibilities and obligations necessary for completing the requirements as set forth herein. The Robotic Welding System will be referred to as “Equipment” hereafter. BSA will procure two identical systems for redundancy. Both systems will be deployed and may be used in-tandem or independently. BSA is also inviting bids for an optional TIG welding system to be included in the proposal.

1.1 Background

The EIC Project will design, build, and install the accelerator hardware for a new electron storage ring, an electron injector, and modifications to the hadron ring required to produce an electron ion collider and infrastructure. It will include one interaction region, with an allowance for a second, and one detector. The facility is designed to meet requirements to ensure high reliability and availability for the user program.

The equipment specified herein shall create a mechanical sealing interface on the Cryostat Interconnect assemblies. The assemblies will be subjected to a vacuum environment that serves the purpose of an insulating jacket around the inner cold mass components. There are 576 Cryostat Interconnects requiring disassembly and re-welding. The welding effort will require over 2.5 miles of bead to be laid down.

2 APPLICABLE DOCUMENTS

In the event of a conflict between the Technical Documentation and this SOW, the Contractor shall immediately notify the BSA Contractual Representative who shall in each instance determine which document takes precedence and advise the Contractor accordingly. Failure to notify BSA of a document conflict shall not relieve the Contractor’s responsibility to ensure full compliance with all requirements.

The following documents are an integral part of the SOW; the applicable revision level will be the latest that is in effect at the time of award:

Document Number Document Title

BNL-QA-101 BNL Supplier Quality Assurance Requirements

EIC-TSD-SPC-001 Technical Specification for the Robotic Welding System

3 REQUIREMENTS

In accordance with the applicable specifications, referenced documents, and instructions as defined in this Statement of Work, the contractor shall be responsible for designing, manufacturing, inspecting, testing, delivering, and commissioning the equipment.

3.1 Contractor Responsibilities

3.1.1 Technical Performance

In accordance with this SOW, BSA technical specification EIC-TSD-SPC-001, and all referenced documents, the Contractor shall furnish all equipment, materials, tools, facilities, and labor to perform the work necessary to manufacture and test the equipment. The Contractor shall ensure that the resultant design & finished product meets the performance parameters and criteria in accordance with BSA specification EIC-TSD-SPC-001 and all other referenced documents.

3.1.2 Tooling/Fixtures/Test Equipment

The Contractor shall be responsible for supplying all materials, including (but not limited to) the construction of all tools, jigs, fixtures, and test equipment required to meet the requirements of this SOW and the referenced technical drawings and specification(s).

3.1.3 Spare Parts/Special Tools

The contractor shall detail all consumable components with part number and manufacturer. The contractor shall also provide any special tooling required, including those to remove and replace consumable components. Consumable and replacement parts shall be readily available as COTS.

3.2 Engineering Design and Manufacturing Requirements

The contractor shall provide a system that can weld the defined circumferential and linear welds on the Cryostat Interconnect Assembly. The welding system shall be mobile and capable of performing the welding task by moving the system into no more than (2) locations at each Interconnect Assembly. The mobile system shall fit and operate within the RHIC tunnel and obstructions shown in EIC-TSD-SPC-001 The system shall utilize Seam Finding and Seam Tracking technology to improve autonomy and weld quality.

3.2.1 Detailed Design Requirements

3.2.1.1 Preliminary Design Review (PDR) Report

The Contractor shall be responsible for providing a PDR report that reflects the state of the developed design. The PDR report shall consist of the following items to be addressed in detail and supported by preliminary calculations that shall be presented at the PDR for review and approval.

The preliminary design shall demonstrate sufficient reach capabilities so that the equipment can accommodate welding of the Cryostat Interconnect Clamshells. Simulation models are required to detail reach of the weld locations are feasible. Agreed upon changes shall be approved in writing by a BSA Representative and incorporated into a final PDR report.

3.2.1.2 Final Design Review (FDR) Report

The Contractor shall be responsible for providing an FDR report that reflects the state of the developed design as it evolved from the PDR. The Contractor shall be responsible for developing the overall design of the Equipment in accordance with the applicable specifications and supporting documents as identified herein. The Contractor shall perform the tasks listed below, with the results to be included in the Final Design Review Report for review and approval in writing by BSA.

The contractor shall demonstrate in the final design the capability to weld a vacuum sealing interface on the geometry shown in EIC-TSD-SPC-001. The contractor shall provide well informed estimates for setup, teaching, and welding efforts. The contractor shall provide a 3D simulation of the welding effort proving out the welding estimates.

The contractor shall also provide the following:

• General information

• Summary of significant changes since the PDR

• Detailed design information, including drawings, parts lists, and schematics.

3.2.1.3 Approval to Proceed

BSA must approve in writing the Final Design Review Report, including any modifications introduced at the Final Design Review, before the Contractor proceeds with ordering of material and components. Ordering of long-lead-time materials and components prior to the approval of the Final Design Review Report must be reviewed and approved in writing by BSA.

3.2.2 Manufacturing and Inspection

The contractor shall manufacture the equipment according to best shop practices. The equipment shall be inspected, documented, and the inspection results communicated to BSA.

3.2.3 Training

The Contractor shall provide training which shall take place onsite at BNL. Training shall be provided for up to (10) individuals in a group environment. Training shall cover at a minimum the following:

• Equipment Operation

• Cobot Programming

• Power Supply Operation and Programming

• General Maintenance

• Preventative Maintenance

• System Safeties and Programming

3.2.4 Acceptance Test Procedures (ATP)

The Contractor shall provide an ATP that is in accordance with this SOW, the Specification, and all reference documents noted herein. The ATP must be approved in writing by BSA prior to use.

The ATP shall ensure that all test requirements as defined in the Specification are achieved.

3.2.5 Factory Acceptance Testing

The Contractor shall provide factory acceptance testing at their onsite facility with BSA oversight.

The acceptance testing shall demonstrate reach and weld capabilities as defined in the ATP.

3.3 Management

3.3.1 Program Plan

Within 2 weeks after award of contract, the Contractor shall deliver a detailed program plan which includes a milestone schedule defining the design validation, manufacturing, inspection, testing, and delivery phases in sufficient detail to allow regularly scheduled progress monitoring.

3.3.2 Progress Communications

Within 2 weeks after award of contract, bi-weekly program technical and progress telecommunications and/or meetings between the Contractor and BSA shall be held at a mutually scheduled time. The discussions shall include the Contractor’s progress, technical and contractual questions, presentations of analysis or testing results, design reviews, value engineering, troubleshooting, material status, and manufacturing issues.

3.3.3 Manufacturing/Inspection/Test Plan

A manufacturing/inspection/test plan shall be developed which identifies the manufacturing processes required to complete all efforts as identified in this SOW. The plan shall be submitted for review and approval in writing by BSA within 6 weeks after award of contract.

The plan may be a single document or may make use of existing travelers or other suitable planning and control documents. It shall address the Material Requirements Planning (MRP), and at a minimum include manufacturing, inspection, and test steps including identification of critical manufacturing operations and parts/subassemblies showing integrated flow into the end item(s). If the Contractor does not have an MRP system in place, then details for purchasing all raw materials, shop loading (by work center), and a schedule for manufacturing all components and assemblies through packaging and shipping shall be provided by the Contractor.

3.3.4 Performance Reporting

Throughout the life of the contract, the Contractor shall supply a written report by the fifth of every month to the BSA technical representative and contractual representative clearly detailing progress through the prior month with respect to the program. This shall include milestone charts, detailed progress, open items, problems, recommended solutions, and risk mitigation.

3.3.5 “Witness” Points BSA reserves the right, after review of the Contractor Manufacturing Plan, to designate selected manufacturing, inspection, and/or test operations as “witness” points. Contractor shall provide BSA with ten (10) working days’ notice in advance of such witness points during the manufacturing and test cycle.

The BSA Technical Representative shall review and provide written approval prior to shipment.

3.4 Design Reviews

3.4.1 Preliminary Design Review Meeting

A PDR meeting shall be held in accordance with the schedule set forth in section 6 herein, to ensure compliance with this SOW, applicable specifications, and interface control drawings. The Contractor shall provide, no later than five (5) working days prior to the scheduled meeting, a draft PDR Report that shall consist of the requirements set forth in section 3.2.1.1. The contents of this report shall be reviewed at the PDR to be held at the Contractor’s facility and/or in video conference format. The Contractor shall be responsible for maintaining and submitting the minutes of the PDR and shall also incorporate any agreed-to changes into the final comprehensive PDR Report, both of which shall be submitted within five (5) working days of the PDR for subsequent review and written approval by BSA.

3.4.2 Final Design Review Meeting

An FDR meeting shall be held in accordance with the schedule set forth in section 6 herein, to ensure compliance with this SOW, applicable specifications, interface control drawings, and to obtain BSA approval to proceed to the production phase. The Contractor shall provide, no later than five (5) working days prior to the scheduled meeting, a draft FDR Report that shall consist of the requirements set forth in section 3.2.1.2. The findings of the FDR Report shall be reviewed at the FDR to be held at BNL or in video conference format and shall cover all pertinent issues relating to the final detailed design of the Equipment. The Contractor shall be responsible for maintaining and submitting minutes of the FDR meeting and shall also incorporate any agreed-to changes into the final comprehensive FDR Report, both of which are to be submitted to BSA within five (5) working days of the FDR for subsequent review and approval. After written approval of the FDR report by BSA, the Contractor shall promptly begin manufacturing the Equipment.

Upon written approval of the FDR report the design is to be considered “frozen” and no changes are permitted to the design, materials, processes, methods, and tooling, or component-level substitutions, without written approval by BSA.

3.5 Documentation and Data Management

3.5.1 Report/Documentation Format

• All reports submitted shall include an introduction, body of the documents, and a conclusion. Large documents shall include a table of contents. For calculations, equations shall be shown with values defined for each variable so the analysis can be reviewed. Diagrams shall be included for clarity and labels shall be consistent with design drawings for specific items, such as vessel penetrations.

• All documentation provided by the Contractor shall be in English.

• The Contractor shall provide an electronic copy (BSA-identified FTP, DVD or USB data storage device) of all documentation required by this SOW. Contractor manufacturing drawing Computer-Aided Design files of all components and assemblies shall be in one of these formats: STP, SAT, IGES, IAM, or IPT.

3.5.2 Engineering Drawing Practices

All Contractor-generated engineering drawings shall be in accordance with ASME Y14.100, Engineering Drawing Practices. All dimensions and tolerances shall be U.S. Customary units with metric (SI) units as a secondary notation.

3.5.3 Documentation Required for Fabrication/Production

The contractor shall provide a detailed reach simulation report prior to fabrication.

3.5.4 Documentation Required Upon Completion of Factory Acceptance Testing and/or Site Acceptance Testing (at BNL)

The contractor shall provide documentation demonstrating the system has met all required specifications. The contractor shall provide a visual weld inspection report of the Factory Acceptance Testing and Site Acceptance Testing.

3.5.5 End Item Documentation Package

The Contractor shall provide with the end item documentation package an electronic copy and three (3) physical copies of the following documentation in accordance with the schedule set forth in this SOW. The End Item documentation package shall consist of all documentation identified in this SOW and include the following if applicable:

a. Manufacturing Travelers: Manufacturing Travelers that include documentation of visual and dimensional inspections, materials, etc. shall be provided.

b. Final Inspection and Test Reports: Final test reports of all required or necessary inspections, examinations, and tests, properly validated by the Contractor’s authorized personnel shall be recorded and compiled in a measurement and test report and be supplied to BSA.

The BSA Technical Representative shall review and provide written approval prior to shipment.

c. Nonconformance Reports: Nonconformance reports identified as “rework / repair” or “use-as-is” shall be provided.

d. A listing of the as-built configuration of each delivered item; this may be defined using drawing numbers and revisions, unique parts lists, or other such means of positive identification.

e. Certificate of Conformance

The Contractor shall provide a Certificate of Conformance that certifies the following:

• Materials used are those which have been specified by the BSA, and the items delivered were produced from materials for which the Contractor has on file, reports of chemical or physical analysis, or any other equivalent evidence of conformance.

• Processes used in the fabrication of items delivered were in compliance with the SOW or BSA approved procedures or specifications.

• The items as delivered comply with all applicable drawings, specifications, deviations/waivers, and other requirements of the procurement documentation.

3.5.6 Records

The Contractor shall retain objective evidence, including records, of the inspections and tests performed in the course of manufacturing, testing, inspecting, preserving, packaging, and preparation for shipment of procured items. These records shall be made available to BSA for review upon request. These records shall be maintained for a minimum of three (3) years, unless otherwise specified in the procurement documentation, after the completion of the Purchase Order (PO)/Contract.

3.6 Software Requirements

All custom control software provided under this contract shall be subject to review and approval by BSA. Source code developed by the contractor shall be included with the deliverables.

3.6.1 Software Configuration Control

Software developed by the Contractor shall have and maintain an effective configuration management system. The Contractor's system shall establish requirements for placing software under configuration control and provide for the positive identification of software and the control of all software baseline changes.

3.6.2 Software Review

Software developed by the Contractor must be validated through independent technical review.

The Contractor must document review activities, including comments and resolutions of comments. Contractor software designs and review documentation shall be subject to review and approval by BSA at the FDR.

3.6.3 Software Validation

The Contractor shall test and verify computer software developed or modified to fulfill the requirements as set forth herein. The validation testing shall be accomplished by a comparison of test results with those from other verified software, or by a comparison with results from analytical solutions or BSA-approved alternatives.

3.7 Environment, Safety and Health (ESH)

The Contractor shall design and build all equipment in accordance with ESH requirements in the appropriate specifications, codes, standards, and other documents listed in Section 2 of this SOW.

Fire o The contractor shall ensure that any electrical equipment or wiring minimizes combustibility by the use of flame-resistant materials.

o All cables to be installed in a cable tray shall be rated for Cable Tray use. The cable shall have TC (Tray Cable) and NRTL markings. If a Contractor elects to use a cable not marked for Tray Cable use, then the Contractor shall use a cable that will meet IEEE 1202 or equivalent approved by BSA in writing. BSA shall approve the use of all non NRTL marked tray cables in advance of the Contractor ordering the cable.

o All other cables shall be Low Smoke Zero Halogen (LSZH)

Welding o The power supply shall comply with OSHA standards.

o Any pressurized vessel or pressurized lines will meet pressure safety requirements per OSHA standards.

o The equipment shall be a protection class of IP23 or better.

Laser o The laser system shall comply with ANSI Z136 and OSHA standards.

o Appropriate risk reduction steps shall be taken to mitigate hazards while working a collaborative environment.

Contractor Work on Site at BNL o A Job Hazard Analysis (JHA) shall be developed by BSA for all tasks performed on site which includes the job steps, hazards and controls associated with the Equipment and installation. The supplier shall support the development of the JHA with required content and input. Safety Data Sheets (SDS) shall be submitted to BSA for approval prior to the start of work. Contractors performing work on site at BNL will be required to participate in the BNL work planning process.

Material Handling o Lifting hardware must meet BSA safety requirements, and as such shall be designed according to ASME B30.26, “Rigging Hardware”, and ASME BTH-1 (Design of Below-the-Hook Lifting Devices, Design Category “A”).

Electrical Safety o All electrical equipment, material, and systems delivered to BNL shall be certified, listed, or labeled by a Nationally Recognized Testing Laboratory (NRTL). The CE mark is NOT a recognized NRTL certification mark. (For a listing of OSHA-recognized NRTLs, refer to http://www.osha.gov/) o NRTL certified, listed, or labeled equipment must be acquired, whenever available, even if similar unlabeled equipment can be used.

o For electrical equipment, material, and systems which are not NRTL listed, the Supplier shall determine the equipment to be safe for its intended use. The determination must be made on the basis of test data. The determination and test data documents shall be made available to BSA prior to or upon delivery for review and acceptance by the applicable BSA Authority Having Jurisdiction (AHJ).

o All electrical connections ≥50 volts shall be covered to comply with UL 508 so that all uninsulated charged surfaces protect workers from the hazards of electrical shock. Plexiglas® is not allowed; Lexan® may be used. Electrical insulation must be Low Smoke, Zero Halogen and Fire Retardant.

Robotics Safety o A Robotics Risk Assessment (RRA) following RIA TR R15.306 methodology or an equivalent method shall be developed by EIC for all tasks to be performed on site associated with the Equipment and installation. The assessment shall address, as a minimum, the items described in ANSI/RIA R15.06-2012. The supplier shall support the development of the RRA with required content and input. For collaborative operations, one or more safety features shall be appropriately selected and used as described in ANSI/RIA R15.06-2012:

o Safety-rated monitored stop o Hand guiding o Speed and separation monitoring o Power and force limiting (PFL) by design or control http://www.osha.gov/

3.8 Marking and Serialization

Where labeling is required, the position of serialization and/or labeling of the identification number/nameplate shall be agreed upon between the Contractor and BSA prior to acceptance of final design.

3.9 Warranty

The equipment shall be delivered with a warranty of (1) year, including parts, travel, and labor.

3.9.1 Consumables and Replacement Parts

All consumable and replacement parts are to be readily available on the commercial market.

3.10 Packaging

In preparation for shipping, the equipment shall be covered or wrapped for protection against weather elements, dust, and damage to projections, shock loads, impacts, and rubbing. The equipment shall be properly braced and cushioned within the packaging so that it will not shift during handling and shipment. The method of shipping will be specified by BSA one month prior to delivery. The container shall be appropriately labeled with the listing of contents, destination, gross weight, location of center of gravity, purchase order/Contract number, and contact information. Each container shall have G-force shock indicators. Each container shall be palletized and include provisions to permit access for a forklift to lift the container.

4 QUALITY ASSURANCE

4.1 Quality System and Facility Access

The Contractor shall maintain and apply an effective and documented quality assurance system for the design, manufacture, and testing of all equipment provided. Post-award surveys may be required and shall be supported by the Contractor. In addition, BSA representatives shall have access to the Contractor’s facility during agreed-upon fabrication, inspection, and testing processes. The Contractor shall provide ten (10) working days’ notice in advance of the agreed-upon witness points.

As set forth in BSA Form BNL-QA-101, “Brookhaven National Laboratory Supplier Quality Assurance Requirements,” as amended herein, forms a part of this statement of work. Specifically, this includes the following sections:

1, 2, 3, 3.1, 3.1.2, 3.2 to 3.22, 4.0, 4.1, 4.2, 4.3 ,4.4 , 4.4.1, 4.4.2, 4.4.3, 4.5, 4.6, 4.7, 4.7.1, 4.7.3, 4.10, 4.10.1, 4.10.2, 4.10.4, 4.11, 4.13, 4.14, 4.16, 4.19, 4.21, 4.34, 4.35, 4.36, 4.37, and 4.39. With each Component delivered, the Contractor shall supply to BSA a Certificate of Conformance, in accordance with section 4.16 of BNL-QA-101.

4.2 Configuration Management

The Contractor shall establish and maintain a configuration control system to assure that all end items are of the proper configuration, and that all approved configuration changes are incorporated at the specified effectivity points. Records verifying the configuration of each item shall be maintained for a minimum of five (5) years from the date of acceptance of the equipment by BSA.

The Contractor shall immediately notify the BSA Contractual Representative of any significant changes (those that may affect form, fit, function, reliability, safety, or interchangeability) in design, fabrication methods, material, or processing.

For changes in configuration, a request for change approval shall be submitted to BSA for consideration. Changes in configuration may be made by the Contractor only with the written approval of BSA.

4.3 Responsibility for Subcontractor

It is the responsibility of the Contractor to flow down and impose applicable technical and quality assurance requirements upon their contractors and subcontractors. BSA reserves the right to disapprove, in writing, any contractor or subcontractor.

4.4 Responsibility for Conformance

The Contractor is responsible to provide items which conform to the requirements of the PO/Contract regardless of any assessments, surveillances, inspections and/or tests by BSA or its representatives at either the Contractor’s or BSA’s facility. The Contractor is responsible for notifying the BSA Contractual Representative of any recalls or alerts associated with this PO/Contract.

4.5 Measuring and Test Equipment (M&TE) Calibration

The Contractor shall calibrate any M&TE used in the fulfillment of the PO/Contract requirements against certified standards that are traceable to national standards such as the National Institute of Standards and Technology (NIST), or an international standard, or a physical constant. The Contractor shall notify BSA of any condition found during the calibration, servicing or repair of measuring and test equipment that can affect the end item requirements.

4.6 Inspections and Test Requirements

Unless otherwise specified in the PO/Contract, the Contractor shall be responsible for the performance of all inspections and tests specified herein. Except as otherwise specified in the PO/Contract, the Contractor shall utilize facilities suitable for the performance of the inspection and test requirements, specified herein, which are acceptable to BSA. BSA reserves the right to re-perform any of the inspections and/or tests set forth in this document or referenced specifications where deemed necessary to assure that Equipment conforms to prescribed requirements at no cost to the Contractor. BSA and/or their representative shall have the option to witness all of the tests defined in this SOW.

4.6.1 Acceptance

The systems shall be tested by the Contractor at the Contractor’s facility, the Contractor’s subcontractor’s facility, or a pre-approved BSA collaborator prior to shipment, using an ATP (as noted in Section 3.2.4) generated by the Contractor and approved in writing by BSA. BSA or its designee retains the right to witness all testing. Final acceptance of the units shall take place following the successful completion of final testing at BNL. The time period for the final testing at BNL shall be within 90 days after receipt of the units at BNL.

4.7 Repairs

If failures occur or repairs are required to an assembly or any component during manufacturing or testing that affects form, fit, function, reliability, safety, or interchangeability the process shall stop and BSA shall be immediately notified. BSA at their discretion may ask for retesting, additional review, and evaluation to determine root causes, analyses of failure modes(s) or proposals for repair. Proposals for repair shall include adequate information for evaluating the repair, testing the effectiveness of the repair, and methods to prevent damage to the existing work. No proposed repair shall be initiated without approval of BSA. No repair shall be considered successfully accomplished without inspection and written approval by BSA. All repairs shall be at the expense of the Contractor. In addition, the Contractor shall not use nonconforming materials via use-as-is disposition without written approval of BSA.

4.8 Failure Reporting, Analysis and Corrective Action

The Contractor shall maintain a failure reporting, analysis, and corrective action system which shall, as a minimum, evaluate, analyze, and correct failures occurring during end-item acceptance testing and inspection. The results of all failure evaluations and analyses shall be documented and available for review by the BSA Contractual Representative.

5 DELIVERABLES

The Contractor shall supply the following:

Item Deliverable Due BSA Approval

1 Program Plan 2 weeks after award of contract Yes 2 Technical and Progress Reporting 2 weeks after award of contract/ Bi-weekly thereafter No

3 Performance reports 5th of each month after receipt of Program Plan No

4 Manufacturing/Inspection/Test Plan 6 weeks after award of contract Yes 5 Draft Preliminary Design Review Report 5 working days prior to PDR Yes 6 Final Preliminary Design Review Report 5 working days after PDR Yes 7 Draft Final Design Review Report 5 working days prior to FDR Yes 8 Final Design Review Report 5 working days after FDR Yes 10 Delivery of equipment As set forth in contract Yes 11 End Item Documentation As set forth in contract Yes

6 SCHEDULE

The following schedules are for planning purposes only. Schedule requirements set forth in the contract will take precedence.

Milestone Calendar weeks after award

Preliminary Design Review 6 Final Design Review 10 Delivery of Equipment to BNL 30 Delivery of End Item Documentation 30

7 VALUE ENGINEERING

The Contractor is encouraged to make recommendations for changes that might lead to an improvement in performance, reliability, quality, safety, or reduction in cost. Simplicity in design and manufacture and an improvement in the performance and reliability beyond the requirements of this specification are objectives which shall be considered in the button assembly production.

Where it appears a substantial improvement in simplicity of design, performance, reliability will result from the use of materials, parts, and processes other than those specified, it is desirable that their use be investigated. When investigations point to advantages that may be realized, the recommendation for change shall be presented to BSA for review.