B08(a_2)_-_Attachment_1_-_SOW_Veterinary_Services.pdf

Statement of Work For

Veterinarian Services for the US Park Police

1. Introduction:

The United States Park Police (USPP) is one of the oldest uniformed federal law enforcement agencies in the United States. The USPP functions as a full-service law enforcement agency with responsibilities and jurisdiction in National Park Service (NPS) areas primarily located in the Washington, D.C., San Francisco, and New York City and certain other government lands.

In addition to performing the normal crime prevention, investigation, and apprehension functions of an urban police force, the USPP maintains a Horse Mounted Patrol (HMP) Unit. The USPP HMP Unit is one of the oldest established police equestrian units in the United States. The USPP HMP Units are assigned to Federal parks in Washington, DC, New York City, and San Francisco. These nationally acclaimed officers and mounts are highly respected for crowd management techniques. They also function to maintain order during major demonstrations and special events and have been transported to other sites in the NPS system to control demonstrations. During this contract’s period of performance, the USPP HMP Unit plans to have between approximately twenty (20) to twenty-five (25) horses that are housed in two (2) USPP stables in the Greater Washington D.C. Metropolitan Area (WMA). The USPP is seeking veterinary services for its HMP Unit horses in the WMA.

2. Scope of Work:

2.1 The Contractor shall provide all management, supervision, labor, office space, materials, supplies, equipment, and transportation to perform veterinary services for approximately 20 to 25 horses of the USPP HMP Unit in the WMA. Currently, the USPP HMP Unit in the WMA has 20 horses.

2.2 The Contractor must have a veterinary clinic and a mobile unit that enables veterinary services to be performed at separate USPP HMP stables, in addition to other areas within the WMA in which the USPP HMP Unit performs law enforcement duties such as specialized details, parades, demonstrations, deployments, etc. The Contractor’s veterinary clinic should be within a radius of 50 air miles of the two currently operational USPP HMP Unit stables whose specific addresses in the District of Columbia (DC) are provided in Section 7.1 of this SOW.

The distance is to be determined using the measure distance feature of Google maps or other recognized map service.

2.3 The Contractor shall have its own hospital facility or shall have access to a hospital facility capable of providing medical care and hospitalization services for horses, if necessary. The hospital facility should also be within a radius of 50 air mile radius of the two currently operational USPP HMP Unit stables located in DC.

2.4 Both the USPP and the Contractor agree that during the term of this contract, each party will exercise its best efforts to uphold the mission of the USPP HMP Unit, which is to provide law enforcement services, via mounted patrol, to the National Park Service (NPS) and its visitors while maintaining the health and wellbeing of its horses.

3. Contract Type and Period of Performance

This will be a Firm-Fixed Price contract with a base and four (4) option years.

Actual dates are dependent upon DOGE approval and will be finalized at award. The following is the anticipated award schedule for the base and option years.

Base Year: 24 June 2025 – 23 June 2026 Option Year One: 24 June 2026 – 23 June 2027 Option Year Two: 24 June 2027 – 23 June 2028 Option Year Three: 24 June 2028 – 23 June 2029 Option Year Four: 24 June 2029 – 23 June 2030

4. Qualifications:

4.1 The Contractor shall have at least one (1) veterinarian who shall be a D.V.M. or V.M.D.

with a diploma from an accredited veterinary school or in possession of a foreign graduate licensing certificate. The veterinarian shall be licensed to practice veterinary medicine in Virginia, Maryland, and the District of Columbia. The veterinarian shall also be approved and licensed by the Drug Enforcement Agency to carry medical drugs in his/her vehicle and on site at their clinic.

4.2 The veterinarian shall specialize in equine/large animal for both general and emergency medicine. The veterinarian should be a member of the American Association of Equine Practitioners and the American Medical Veterinary Association. A copy of diploma, memberships, licenses, certificates and references shall be provided to the Contracting Officer and the Contracting Officer’s Representative (COR) upon request.

4.3 The Contractor shall have sufficient licensed and qualified veterinarians who specialize in equine/large animal for both general and emergency medicine, to provide veterinary services 365 days a year. If the Contractor is a licensed and fully qualified sole proprietor veterinarian, the Contractor must demonstrate the capability to provide alternate licensed and fully qualified veterinarian(s) who specialize in equine/large animal for both general and emergency medicine during his/her periods of unavailability to provide veterinary services to the USPP HMP Unit.

4.4 The Contractor shall use alternate licensed veterinarians for medically necessary advanced or specialized procedures that are beyond the normal scope of the Contractor’s ability. The Contractor is responsible for ensuring that any alternate veterinarian or veterinary service is fully licensed and qualified to perform the advanced or specialized veterinary procedure. Alternate veterinarians shall be approved by the COR prior to the veterinary services being rendered.

Alternate veterinary services shall be invoiced and paid through the Contractor.

4.5 Before any alternate veterinarian provides veterinary services to the USPP HMP Unit, the Contractor shall provide a copy of the veterinarian’s diploma, memberships, licenses, certificates and references to the Contracting Officer and the COR. The Contractor shall make no substitutions of other alternate veterinarians in performing the veterinary services without obtaining prior Contracting Officer and COR approval of those alternate veterinarians.

4.6 As necessary and approved by the COR, the Contractor shall be able to retain the services of a certified equine nutritionist to evaluate the USPP HMP Unit’s horses and provide expert advice concerning any forage, feed, supplements, or feed management tools. As necessary and approved by the COR, the Contractor shall coordinate with the respective USPP HMP Unit’s Contractors who provide forage, hay, feed, and supplements to the USPP HMP Unit. The Contractor’s veterinarian and the COR are not allowed to change any contract’s scope of work or revision of items being supplied without the written approval of the Contracting Officer.

4.7 The Government reserves the right to question the quality, timeliness, and costs of veterinary services being provided by the Contractor and any of its alternate veterinarians, alternate veterinary clinics, and alternate veterinary hospitals. If such questions arise during the performance of the contract, the COR will document her/his concerns in writing and submit to the Contracting Officer. If deemed appropriate, the Contracting Officer will facilitate and lead a meeting involving the Contractor and the COR to discuss such questions with the goal of achieving an agreeable resolution to those questions. The Government reserves the right to request that the Contractor not utilize the services of a particular alternate veterinarian and/or veterinary clinic as part of achieving an agreeable resolution to questions of quality, timeliness, or costs of a particular alternate veterinarian and/or veterinary clinic.

5. Tasks

5.1 Routine Equine Care: The Contractor shall have a mobile unit for equine/large animals with a capability to perform on-site diagnostic exams, full lameness exams, ophthalmic exams, and corneal stains. The mobile unit shall have x-ray and computed radiography (with on-site development), optical and ultrasound capabilities, endoscopy capabilities, and equine medications available. Routine equine care is typically described as tests, exams, dental care, and vaccinations that will be scheduled in advance by the COR. Routine equine care includes, but is not limited to, the following services:

5.1.1 Preventative annual wellness exam.

5.1.2 Dental exam and floating of teeth as necessary, including sedation as needed.

5.1.3 Spring Vaccinations, to include: Rabies, West Nile Virus, Potomac Horse Fever, Calvenza (Influenza/Equine Rhinopneumanitis), or equivalent vaccinations in accordance with standard large animal care as per the American Association of Equine Practitioners (AAEP).

5.1.4 Fall Vaccinations, to include Potomac Horse Fever, Calvenza (Influenza/Equine Rhinopneumanitis), 4-in-1 (West Nile Virus, Eastern and Western Encephalitis, and Tetanus), or

7-in-1 (Eastern and Western Venezuelan Encephalitis, Tetanus, West Nile, Influenza, and Rhinopneumanitis).

5.1.5 Other vaccines, as needed in accordance with standard large animal care as per the American Association of Equine Practitioners (AAEP).

5.1.6 Annual testing for Equine Infections Anemia (EIA) and certification of results (Coggins test).

5.1.7 Fecal eggs per gram (epg) test of all horses in spring and fall.

5.1.8 Deworming of all horses in the affected barn if indicated by fecal epg test results.

5.1.9 Routine blood work and other laboratory diagnostic tests, as needed.

5.1.10 Provide individualized medication schedules, to include prescription medications, when necessary.

5.1.11 As requested and approved by the COR, the Contractor shall provide individualized diets, feeding schedules, and supplements in coordination with a certified equine nutritionist provided by the Contractor in Section 4.6 of this SOW.

5.1.12 Provide telephonic diagnosis and support services, including emails, text messages, and video calls, for minor injuries and illnesses treatable by USPP HMP Officers (small punctures, low grade lameness, etc.).

5.1.13 After the routine equine care has been completed, the Contractor shall document the equine care information into the respective horse’s medical file.

5.2 Non-Routine Equine Care: Non-routine equine care are typically services that are not scheduled in advance, such as an acute injury or illness to an individual horse, and do not rise to the severity or response time required for emergency equine care. Non-routine equine care includes, but is not limited to, the following services:

5.2.1 As necessary and approved by the COR, humanely euthanize severely injured and/or ill equine.

5.2.2 Nerve block for lameness and/or pain isolation.

5.2.3 Services such as equine chiropractic or equine acupuncture.

5.2.4 As necessary and approved by the COR, the Contractor shall confer/consult with the USPP HMP Unit’s contracted farrier on orthotic shoeing, including diagnostic x-rays and measurements for orthotic shoes, as well as frequency of farrier services. The Contractor’s veterinarian and the COR are not allowed to change any contract’s scope of work or revision of items being supplied without the written approval of the Contracting Officer.

5.2.5 Provide pre-purchase examination of horse being evaluated for the USPP HMP Unit.

5.2.6 After the non-routine equine care has been completed, the Contractor or subcontracted veterinarian shall document the equine care information into the respective horse’s medical file.

5.3 Emergency Equine Care: The Contractor shall be available to provide emergency equine veterinary services 365 days per year under extremely short notice. Emergency equine care includes, but is not limited to, emergency on-site surgery, and treatment of traumatic injuries and stress-related illnesses.

5.3.1 Emergency equine care is considered any work not scheduled as routine nor non-routine as identified in Section 5.1 and 5.2 of this SOW and that must be performed in a timely manner for the life and/or safety of the horse. When a request for emergency equine care is made by the COR or their approved designated USPP HMP Unit POC, the Contractor will provide such service in a timely manner. At a minimum, the Contractor shall at least telephonically respond to the COR or their designee’s emergency request within one (1) hour from the time requested. At a minimum, the Contractor shall provide medical advice to the COR or their designee about the horse and any emergency treatment measures to undertake until the Contractor is able to physically respond to the appropriate USPP stable or location, or the Contractor may recommend that the horse be transported to their veterinary clinic or a hospital facility. The Contractor shall use alternate licensed veterinarians for emergency equine care if the requested service is beyond the scope of the Contractor’s ability or if the Contractor cannot respond in a timely manner.

Alternate licensed veterinarians shall be approved by the COR prior to services being rendered.

Alternate veterinary services shall be invoiced and paid through the Contractor.

5.3.2 After the veterinarian performs their initial emergency medical evaluation of the horse, the veterinarian will advise the COR and/or designated USPP HMP Unit POC on the diagnosis of the horse’s medical condition, prognosis, recommended care/treatment, and a verbal cost estimate. Using an overall approach considering the veterinarian’s information, along with other factors to include, but not limited to, the horse’s age and any other medical conditions, the COR will decide and instruct the veterinarian how to proceed with the horse’s emergency medical treatment.

5.3.3 After the emergency equine care has been completed, veterinarian shall document the emergency care information into the respective horse’s medical file.

5.4 Barn/Stable Supplies: The COR can request generalized barn/stable supplies for the USPP HMP Stables from the Contractor. The barn/stable supplies can include, but is not limited to, equine first aid supplies, bandages, wraps, syringes, needles, disinfectants, creams, NSAIDs, and emergency medications.

5.4.1 As barn/stable supplies are needed, the COR will provide a list in writing (such as an email) of the supplies requested from the Contractor. These barn/stable supplies can be delivered by the Contractor or by mail/courier to the appropriate USPP HMP stable.

5.4.2 The Contractor will receive reimbursement from the USPP HMP Unit for the cost of these barn/stable supplies ordered by the COR. The Contractor will not include the costs of these barn/stable supplies in any invoice being submitted through the Government’s Invoice Processing Platform (IPP). The Contractor shall prepare a separate invoice itemizing all the barn/supplies and charge using applicable retail prices. The Contractor can include any mailing costs and courier fees in its invoice. The Contractor’s invoice will include a copy(s) of the COR’s email(s) requesting barn/stable supplies. The COR will verify that the requested barn/stable supplies were properly delivered before authorizing payment. The COR shall use a Government Purchase Card (GPC) to pay for these barn/stable supplies. The Contractor shall prepare and submit its invoices for these barn/stable supplies on a periodic basis, i.e., at least once per month.

6. Equine Medical Records: The Contractor shall maintain and update equine medical records in accordance with industry standards on all USPP HMP equines upon completion of each service. The Contractor shall provide the equine medical records by emailing them to USPP_HMP@nps.gov. The equine medical records shall also be made available and shared with third parties at the request of the COR. The Contractor is responsible for ensuring that the medical information from any and all alternate veterinarians, veterinary clinics, and veterinary hospitals that perform medical services on a USPP HMP Unit horse is timely provided to the Contractor. The Contractor is responsible to update the equine medical records and to provide these medical records to the USPP HMP Unit. The administrative costs of establishing, maintaining, distributing, and sharing equine medical records will not be charge separately to the contract. These administrative costs are to be included in the costs of the various veterinary services provided by the Contractor.

7. Work Locations: The USPP HMP Unit has a total of five (5) stables located within the Greater Washington D.C. Metropolitan Area (WMA). However, currently only two (2) of the USPP HMP stables are operational and there is no intent to open any additional USPP HMP stables in the near future. These areas are accessible by restricted federal highways. Drivers must be knowledgeable of the roadways and applicable restrictions.

7.1 The five (5) USPP HMP stables are:

Edgewater Stable: 2400 Beach Drive NW, Washington, DC. Intersection of Beach Drive and Rock Creek Parkway, underneath Connecticut Ave, in Rock Creek Park.

(Operational)

Central Stable (H-1): 2101 Independence Avenue SW, Washington, DC. Independence Ave side of the Reflecting Pool, between 17th St (WWII Memorial) and 23rd Street (Lincoln Memorial). Entrance to the stable through the WWII Memorial parking area.

(Operational)

Ft. Hunt Stable (H-2): 8999 Fort Hunt Rd, Alexandria, VA. In Ft. Hunt Park, George Washington Memorial Parkway. (Currently Closed)

Rock Creek Stable (H-3): 2500 Horse Stable Rd NW, Washington, DC. In Rock Creek Park, at the intersection of Oregon Ave and North Hampton Street, NW. (Currently Closed)

Ft. Dupont Stable (H-5): 3600 F Street SE, Washington, DC. In Fort Dupont Park, entrance off Minnesota Avenue SE. and F St. SE (Currently Closed)

8. Indemnity of the Government: The Contractor is not an employee of the USPP or the National Park Service (NPS). The Contractor will exemplify and hold the USPP harmless from any expense, including attorney’s fees and also claims on account of damage to property or bodily injury (including death) which may be sustained by him/her or his/her employees in connection with work performed.

9. Invoicing and Payment Procedures:

9.1 The Contractor shall submit invoices to the COR for initial approval before submitting the invoice to the Government’s Invoice Processing Platform (IPP) for payment. At a minimum, the Contractor’s invoices shall contain the following information:

• Contract number

• Date of the invoice

• Costs for the veterinary services for each horse will be charged to the appropriate contract line item (CLIN):

o CLIN 1: Routine Equine Care (Section 5.1 of the SOW). The Contractor shall itemize this portion of the invoice using the tasks from the SOW and respective prices from the Pricing Schedules.

• Section 5.1.11 of this SOW pertaining to coordination with the USPP HMP Unit and a certified equine nutritionist about individualized diets, feeding schedules, and supplements, shall be charged as a firm fixed price item. The Contractor is allowed to invoice for two (2) labor hours per month at the price established in the Pricing Schedule for Section 5.1.11 of this SOW. The Contractor is not allowed to charge more than two (2) hours per month without the written approval of the Contracting Officer.

• Section 5.1.12 of this SOW about providing telephonic diagnosis and support services, including emails, text messages, and video calls, for minor injuries and illnesses treatable by USPP HMP Officers, shall be charged as a firm fixed price item. The Contractor is allowed to invoice for two (2) labor hours per month at the price established in the Pricing Schedule for Section 5.1.12 of this SOW. The Contractor is not allowed to charge more than two (2) hours per month without the written approval of the Contracting Officer.

o CLIN 2: Non-Routine Equine Care (Section 5.2 of the SOW). The Contractor shall itemize this portion of the invoice using the tasks from the SOW and respective prices from the Pricing Schedules where appropriate. For those tasks/services not specifically priced, the Contractor will price the task/service accordingly based on factors such as, but not limited to, treatment requirements, complexity, staff expertise utilized, time of day, location, length of care, and applicable protocols using an industry standard for this geographic location (WMA).

o CLIN 3: Emergency Equine Care (Section 5.3 of the SOW). The Contractor will price the service accordingly based on factors such as, but not limited to, treatment requirements, complexity, staff expertise utilized, time of day, location, length of care, and emergency protocols using an industry standard for this geographic location

(WMA).

o CLIN 4: Work Performed by Alternate Veterinarians/Veterinary Clinics (includes services applicable to Sections 4.4, 4.6, 5.1.11, 5.2, and 5.3 of the SOW). The Contractor will attach the alternate veterinarian’s (or alternate veterinary clinic’s) invoice to its own invoice when requesting approval for payment. The Contractor shall ensure the alternate veterinarian’s invoice is prepared as described in Section 9.2 of this SOW. The Contractor is allowed to include a minimal administrative fee, not to exceed $20, in its invoice to the Government to cover its administrative costs for handling and processing invoices from alternative veterinarians and alternative veterinary clinics associated with CLIN 4.

• Under the appropriate CLIN 1, 2, 3 or 4, the Contractor shall include the following information regarding the veterinary service(s) for each horse:

o Name of the horse o Date of the veterinary service o Name of veterinarian that performed the service o Brief description of the veterinarian service that was performed

• Total amount charged to each CLIN in the invoice

• Total amount of the invoice

• Section for the COR to provide her/his acknowledgment for payment approval

9.2 The Contractor shall ensure that any and all equine care, advice, and/or consultation that was performed by an alternate veterinarian, veterinary clinic, and/or hospital shall include an invoice from the alternate veterinarian, veterinary clinic, and/or hospital that includes the following information at a minimum:

• Name, address, and contact information of the veterinarian, clinic, or hospital

• Name of the horse(s)

• Date(s) of the veterinary service, advice, consultation, etc.

• Thorough description of the service(s) that was/were performed

• Alternate veterinarian/veterinary clinic/hospital’s itemized cost to the Contractor for service(s) performed

• Affirmation that all pertinent medical records relating to treatment and care will be provided to the Contractor and/or the USPP HMP.

9.3 The Contractor is responsible to review all alternate veterinarian/veterinary clinic’s invoices to ensure the cost of the service(s) was reasonable and that the service(s) provided by the alternate veterinarian/veterinary clinic were acceptable to both the Contractor and the COR. The Government reserves the right to question the cost of an alternate veterinarian/veterinary clinic’s invoice if the COR believes the cost of the service was not reasonable. If the COR believes the cost was not reasonable, the COR shall follow the procedures as described in Section 4.7 of this

SOW.

9.4 It is the responsibility of the Contractor to pay the alternate veterinarian, alternate veterinary clinic, and alternate veterinary hospital for any work performed under this Contract. The Government is not responsible for paying or reimbursing any alternate veterinarian, alternate veterinary clinic, or alternate veterinary hospital for any work performed under this Contract.

The only financial relationship applicable to this Contract is between the Government, i.e., the USPP, and the Contractor.

9.5 The Contractor shall submit its invoice to the COR on a monthly basis unless otherwise directed by the COR in writing. The COR will review the invoice for accuracy and ask questions for clarification to the Contractor if necessary. Once the COR is satisfied with the accuracy of the invoice, the COR will sign the invoice in the section acknowledging their approval for payment. The COR shall send the signed invoice to the Contractor.

9.6 After obtaining the COR’s written approval, the Contractor shall follow the instructions found at the clause DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) (February 2021). The Contractor must upload the invoice approved by the COR in the IPP. Payment will not be made of any invoice that does not have the COR’s approval signature. Any invoice that does not have the COR’s signature will be rejected by the COR.