B08_Solicitation-SOW.pdf

INDIANA DUNES NATIONAL PARK

PORTER, INDIANA

STATEMENT OF WORK:

INSPECTION AND TESTING OF

WATER-BASED FIRE PROTECTION SYSTEMS

DATED: 19 March 2026

NATIONAL PARK SERVICE

INTERIOR REGIONS 3/4/5

OHIO MAJOR ACQUISITION BUYING OFFICE

STATEMENT OF WORK

INSPECTION AND TESTING OF

WATER-BASED FIRE PROTECTION SYSTEMS AT

Indiana Dunes National Park

PART 1 - GENERAL

1.1 Description of Work

In accordance with this scope of work and the requirements specified herein, and with National Park Service

(NPS) Reference Manual 58 (Structural Fire Management), National Fire Protection Association (NFPA) standards and codes referenced in Section 1.5 of this scope and all other applicable NFPA codes, and Federal, State and local codes and regulations, Contractor shall provide all labor, supervision, equipment, tools, travel, parts and materials necessary to properly annually inspect and test fire sprinkler systems and their components at Indiana Dunes National Park, hereinafter known as “Park”, as specified herein, and any additions thereto.

Structural fire backflow systems, up to 19 total, will also be inspected for each of the buildings ensuring compliance and operation.

Douglas Center (Building 314) – Wet Pipe Fire Sprinkler System (4.0-inch), approx. 11,062 SF

Goodfellow Lodge (Building 201) – Wet Pipe Fire Sprinkler System (4.0 inch) approx. 10,967 SF

Cowles Lodge (Building 215) – Wet Pipe Fire Sprinkler Systems (3.0-inch), approx. 6,256 SF

Cabins 1–10 (Buildings 210–220) – Wet Pipe Fire Sprinkler Systems (1 riser each), approx. 584 SF per cabin

Cabin 1 – Jack Pine (Bldg 210)

Cabin 2 – Black Cherry (Bldg 211)

Cabin 3 – Sassafras (Bldg 212)

Cabin 4 – Cottonwood (Bldg 213)

Cabin 5 – Sugar Maple (Bldg 214)

Cabin 6 – White Pine (Bldg 216)

Cabin 7 – Black Oak (Bldg 217)

Cabin 8 – Service Berry (Bldg 218)

Cabin 9 – Paper Birch (Bldg 219)

Cabin 10 – Witch Hazel (Bldg 220)

Director Cabin (Building 203) – Dry Pipe Fire Sprinkler System (3.0-inch), approx. 740 SF

Staff Cabin (Building 204) – Wet Pipe Fire Sprinkler Systems (3.0-inch), approx. 720 SF

Caretaker’s House (Building 205) – Residential Fire Sprinkler System (1.5-inch), approx. 1,275 SF

Sears House (Building 208 / HS-4392) – Residential Fire Sprinkler System (1.5-inch), approx. 2,308 SF

HWY 20 Dorm (Building 507) – Residential Fire Sprinkler System, approx. 2,146 SF

A. This is a Firm-Fixed-Price (FFP), service contract for inspection and testing of fire sprinkler systems at Indiana

Dunes National Park (INDU). Base year + 4 option years.

B. Period of performance – Base Year – 9/15/26-9/14/27

Option Year One – 9/15/27-9/14/28

Option Year Two – 9/15/28-9/14/29

Option Year Three – 9/15/29-9/14/30

Option Year Four – 9/15/30-9/14/31

C. The Contractor shall provide all labor, supervision, materials, equipment, transportation, and incidentals necessary to perform the services described in this contract.

D. Services shall be ordered by the Government on an annual basis in accordance with the terms and conditions of this contract.

E. The Government does not guarantee any minimum quantity of services beyond the stated minimum guarantee.

1.2 Qualifications

Contractor shall be a company licensed by the State of Indiana to perform, and specialize in, the inspection, testing, and maintenance (ITM) of water-based fire protection systems, components, and appurtenances.

1.3 Experience

Contractor shall have continuously performed ITM of water-based fire protection systems, components, and appurtenances in the State of Indiana for the past five years.

1.4 Definitions

Authority Having Jurisdiction (AHJ): The organization, office, or individual responsible for approving equipment, materials, an installation, or a procedure. The NPS Regional Structural Fire Management Officer is the AHJ for this project (Rob Rothwell).

Backflow Preventer: A device designed to prevent the flow of water or other liquids, mixtures, or substances into the distributing pipes of a potable supply of water from any source or sources other than its intended source.

CO: Contracting Officer

COR: Contracting Officer’s Representative

Emergency Impairment: A condition where a water-based fire protection system or portion thereof is out of order due to an unexpected occurrence, such as a ruptured pipe, an operated sprinkler, or an interruption of the water supply to the system.

Fire Pump: A pump supplying water at the flow and pressure required by water-based fire protection systems.

Impairment: A shutdown of a system or portion thereof.

Inspection, Testing, and Maintenance Service: A service program provided by a qualified contractor or qualified owner’s representative in which all components unique to the property’s systems are inspected and tested at the required times and necessary maintenance is provided. This program includes logging and retention of relevant records.

Inspection: A visual examination of a system of portion thereof to verify that it appears to be in operating condition and is free of physical damage.

Testing: A procedure used to determine the status of a system as intended by conducting periodic physical checks on water-based fire protection systems such as water-flow tests, fire pump tests, alarm tests, and trip tests of dry pipe, deluge, or pre-action valves at intervals specified in the appropriate chapter(s) of NFPA 25.

Preplanned Impairment: A condition where a water-based fire protection system, or a portion thereof, is out of service due to work that has been planned in advance.

Private Fire Service Main: The pipe and its appurtenances located on private property between a source of water and the base of the riser for automatic sprinkler systems, that can include supply and distribution piping installed above ground, in trenches, and inside or outside of buildings.

Qualified: Having knowledge of the installation, construction, or operation of water-based fire protection systems, their components and appurtenances, and the hazards involved.

Sprinkler System:

• Wet Pipe and Antifreeze Sprinkler - A sprinkler system employing automatic sprinklers attached to a piping system containing water and connected to a water supply so that water discharges immediately from sprinklers opened by heat from a fire.

Standpipe System (to include Dry and Wet Standpipes): An arrangement of piping, valves, hose connections, and allied equipment installed in a building or structure, with the hose connections located in such a manner that water can be discharged in streams or spray patterns through attached hose and nozzles, by means of connections to water supply systems or by means of pumps, tanks, and other equipment necessary to provide adequate supply of water to the hose connections.

System Riser: The aboveground horizontal or vertical pipe between the water supply and the mains (cross or feed) that contains a control valve (either directly or within its supply pipe), pressure gauge, drain, and a waterflow alarm device.

1.5 References (Work shall comply with the most recent release of the NFPA code or standard listed below)

• NFPA 13 (Standard for the Installation of Sprinkler Systems)

• NFPA 25 (Inspection, Testing and Maintenance of Water-Based Fire Protection Systems)

• NFPA 70 (National Electrical Code)

• NFPA 72 (National Fire Alarm Code)

• NFPA 101 (Life Safety Code)

1.6 Location

All buildings are located within Indiana Dunes National Park.

PART 2 - CONTRACT HOURS AND RESPONSE TIMES

2.1 General

All inspection and testing services shall be scheduled to be performed during regular working hours, as described herein. All services shall be performed in a timely and professional manner to provide the best possible protection of the building occupants and property of the Park.

2.2 Regular Working Hours

Regular working hours are from 8:00 a.m. to 4:00 p.m., Monday through Friday, excluding federally observed holidays.

2.3 Overtime Hours

All overtime work must be approved by the contracting officer prior to being initiated.

2.4 Weekends and Federally Observed Holidays

No work shall be performed on weekends or holidays unless approved by the contracting officer.

2.5 Schedule of Work - SUBMITTAL

Schedule inspections shall be prepared and submitted to the Park for approval 30 days in advance. Park will prepare reply to submitted schedule within 24 hours.

Schedule shall include Location Number, Location Name, and Estimated Time for Inspection, Testing and

Maintenance.

Park will notify building occupants of approved schedule of work. Some coordination will be required to avoid work taking place during weeks of camps at the Dunes Learning Center.

Part 3 - Reports

3.1 Written Reports

Contractor shall prepare written reports of the inspection and testing results for each location/asset. NPS form BF-

1 shall be completed for all backflow assembly testing results. These completed reports shall be presented to the

Park after all work is completed.

• Annual Wet Pipe ITM results written report

• Annual Dry Pipe ITM results written report

• Backflow Prevention Assembly Test Form (Form BF-1)

3.2 Contractor Version of Inspection Forms

Where the Contractor is required, by their own company policy, or local or State requirement, to complete their company inspection form the Contractor shall submit to the Government signed copies of both NPS form and their company form (only the NPS form is required to be in electronic .PDF format).

3.3 Report Submission

Contractor shall submit hard copy, and computer file (.PDF) version, of all inspection reports. The .PDF versions shall be one file per inspection – reports shall not be bundled into a single .pdf file. The fill name of each .PDF file shall follow the following naming convention –

Asset ID No. - Park Alpha Code – Inspection Date

Part 4 - Inspection and Testing

4.1 Inspection and Testing

Counts specified below are projections based on the Park’s most current information available at the time of bid release, and may vary depending upon contract award date, service history, and other factors.

4.2 Collection and Disposal of Fluids

The Contractor shall make provisions for the proper collection and off-site transportation and proper disposal of any antifreeze solutions, and other fluid additives, used during flushing or testing of the systems and components identified herein. Diversion of antifreeze solutions and other fluids onto the ground or into drains or waterways is not approved. The collection, transportation and disposal of antifreeze solution and other fluids used during flushing and testing shall be in accordance with applicable Federal, State, and local wastewater collection, transportation, and disposal standards and procedures.

4.3 Wet and Dry Pipe Fire Sprinkler Systems (19 Wet Risers, 1 Dry Riser)

Annual wet and dry pipe fire sprinkler system inspection and testing shall be performed in accordance with this

Statement of Work, and NFPA 25 and National Park Service structural fire requirements.

• Wet sprinkler system inspections

• Dry pipe sprinkler system inspection and trip testing

• Backflow prevention testing

• Documentation and reporting

4.4 Repairs & Maintenance

Corrective repairs may be performed under a separate contract when approved by the Contracting Officer

(CO). For repairs, the Contractor shall provide a quote to the CO and COR to make the necessary repair and present in writing to the responsible National Park representative for review and acceptance outside of the contract. No work is to commence before this approval and separate contract issued by the CO.

4.4 Backflow Prevention Assemblies

Backflow prevention assemblies shall have inspection and testing performed in accordance with this Scope of

Work, and NFPA 25.

4.5 Obstruction Investigation

Where the initial fire sprinkler inspection and testing indicates a possible obstruction, the Contractor shall perform obstruction investigation, in accordance with the most recent release of NFPA 13 and NFPA 25.

Part 5 - DELIVERABLES

5.1 Protection of Persons and Property

The Contractor shall take all necessary precautions for the protection of persons and property, including the Park’s employees, park partners, concessionaires, park visitors, and the general public. Any damages to Park property resulting from the Contractor’s performance of the contract shall be repaired to the Park’s satisfaction at the

Contractor’s expense. All repairs must be approved by the Park prior to being initiated.

5.2 Inspection Schedule

After contract award, the Contractor shall coordinate a fire protection system inspection and testing schedule with the Park as described in Part 2.5 Schedule of Work.

5.3 Ownership of Information

All professional and technical information developed under this contract, and all work sheets, reports, and related data shall become the property of the Park, and the contractor agrees to deliver reproducible signed copies of such documents to the Park on completion of the services hereunder, or at the Park’s request.

5.4 Contacts

The NPS Contracting Officer shall designate a Contracting Officer’s Representative (COR) who serve as the primary liaison between the Contractor and the Contracting Officer (CO). The COR will monitor the contract and the performance of the Contractor and any subcontractors to ensure adherence to the SOW. COR contact information will be provided to the Contractor at the time the Contract is awarded. Only the Contracting Officer

(CO) can authorize any changes to the contract with prior written documentation.

5.5 Acceptance of Work

Completion of all work performed under the contract shall be subject to final acceptance by the Park. The

Contractor shall promptly correct all work rejected by the Park as faulty, defective, or failing to conform to the contract, whether observed before or after substantial completion of the work, and whether or not inspected, tested, or completed. The Contractor shall bear all costs of correcting such rejected work.

5 - DELIVERABLES

5.1 Protection of Persons and Property

The Contractor shall take all necessary precautions for the protection of persons and property, including the Park’s employees, park partners, concessionaires, park visitors, and the general public. Any damages to Park property resulting from the Contractor’s performance of the contract shall be repaired to the Park’s satisfaction at the Contractor’s expense. All repairs must be approved by the Park prior to being initiated.

5.2 Inspection Schedule

After contract award, the Contractor shall coordinate a fire protection system inspection and testing schedule with the Park as described in Part 2.5 Schedule of Work.

5.3 Ownership of Information

All professional and technical information developed under this contract, and all work sheets, reports, and related data shall become the property of the Park, and the contractor agrees to deliver reproducible signed copies of such documents to the Park on completion of the services hereunder, or at the Park’s request.

5.4 Contacts

The NPS Contracting Officer shall designate a Contracting Officer’s Representative (COR) who shall have authority to direct the Contractor’s performance in matters relating to policy, information requirements and procedural requirements related to the contract work. The COR will monitor the contract and the performance of the Contractor and any subcontractors. COR contact information will be provided to the Contractor at the time the Contract is awarded.

5.5 Acceptance of Work

Completion of all work performed under the contract shall be subject to final acceptance by the Park. The Contractor shall promptly correct all work rejected by the Park as faulty, defective, or failing to conform to the contract, whether observed before or after substantial completion of the work, and whether or not inspected, tested, or completed. The Contractor shall bear all costs of correcting such rejected work.

5.7 Invoices

Invoices shall include:

1) Will be submitted through IPP annually

2) Purchase order number

3) Date service(s) performed

4) Name of Park and Building, Number of Systems

5) Detailed description of service(s) performed

6) Hours worked

7) Hourly rate(s) charged

8) Identification of personnel performing work

5.8 Access

All Contractor representatives shall be required to present verification of employment with the following information prior to beginning work.

1) Employer ID card

2) Date of birth

3) Current drivers license number

4) Business address

5) Office and cell phone numbers

5.9 Special Provisions

A. Weapons, guns, and knives unrelated to the work activities shall not be allowed on the work site or in vehicles parked on Park property. The Contractor shall be responsible for notifying all workers of this requirement.

B. Alcoholic beverages shall not be allowed on the work site or in vehicles parked on Park property.

The Contractor shall be responsible for notifying all workers of this requirement.

C. All Contractor’s workers shall comply with the Park’s regulations regarding tobacco use. The Contractor shall be responsible for notifying all workers of this requirement.

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