B08- Solicitation PANAPG-25-P0000 000502 FMS 19 August 2025.pdf

SECTION A – SOLICITATION/CONTRACT FORM

SUPPLEMENTAL INFORMATION

REQUEST FOR PROPOSAL (RFP)

PANAPG-25-P-0000 000502

19 August 2025

The Army Contracting Command – Aberdeen Proving Ground (ACC-APG), acting on behalf of the Directorate of Public Works, intends to award one contract for Asset, Work Order, and Inventory Management Services. This effort will support ongoing and future projects, maintenance operations, and repair activities. Additionally, the contract will include management support for the Army’s General Fund Enterprise Business System (GFEBS) and Facility Management System (FMS).

This contract will utilize Firm-Fixed-Price (FFP) Contract Line-Item Numbers (CLINs) to fulfill the defined requirements. The anticipated Period of Performance (PoP) consists of a twelve (12)-month base period and four (4) subsequent twelve (12)-month ordering periods.

Award is contingent upon the availability of appropriated funds. The Government reserves the right to cancel this requirement at any time, without obligation or liability for proposal preparation costs.

NOTE: All procedural decisions are solely at the discretion of the Government, as detailed in this RFP. By submitting a proposal, the Offeror acknowledges and agrees to these terms.

Please note: This RFP does not authorize the commencement of any work.

SECTION B – SUPPLIES AND SERVICES AND PRICES/COSTS (CLINs)

Firm-Fixed-Price (FFP) – Minimum Guarantee

Contractor personnel shall be in compliance with the labor qualifications in the task order, at all times during performance of this task.

The contractor will be paid $2000 for the phase-in period. This $2000 constitutes the minimum guarantee for the entire contract. For the $2000, the contractor shall participate in a contract kickoff meeting, as well provide all safety submittals, complete new employee badging and participate in any Government meetings necessary to ensure the successful start of the contract. The Government will issue a separate order for the minimum guarantee.

JOB

Firm- Fixed Price

$ 2,000

FFP – Asset Management compliance with the labor qualifications in the Performance Work Statement (PWS), at all times during performance of this task.

LO

Estimated Cost

FFP- Work Order Management qualifications in the Performance

FFP – Warehouse/ inventory Management

Contractor personnel shall be in compliance with the labor qualifications in the Performance compliance with the labor qualifications in the Performance

FFP – Work Order Management qualifications in the Performance

Contractor personnel shall be in compliance with the labor qualifications in the Performance qualifications in the Performance qualifications in the Performance qualifications in the Performance qualifications in the Performance qualifications in the Performance

Contractor personnel shall be in compliance with the labor qualifications in the Performance qualifications in the Performance compliance with the labor qualifications in the Performance

Contractor personnel shall be in compliance with the labor qualifications in the Performance

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 PERFORMANCE WORK STATEMENT

The Contractor shall perform the requirements in Section J, Attachment 0001 (Performance Work Statement).

SECTION D – PACKAGING AND MARKING

Not applicable.

SECTION E – INSPECTION AND ACCEPTANCE

Please refer to the CLINs in Section B for the inspection and acceptance locations.

The following clause is incorporated by reference:

FAR 52.246-5 -- Inspection of Services -- Cost-Reimbursement (APR 1984) FAR 52.246-15 – Certificate of Conformance (APR 1984) FAR 52.246-16 – Responsibility for Supplies (APR 1984)

SECTION F – DELIVERIES OR PERFORMANCE

1. The Period of Performance (PoP) for this is as follows:

Base Period: 12 Months (first 60 days will be the transition in period) Ordering Periods Year 1: 12 Months Ordering Periods 2: 12 Months Ordering Periods 3: 12 Months Ordering Periods 4: 12 Months

2. Primary Place of Performance: Aberdeen Proving Ground

3. Other Places of Performance include but are not limited to:

SECTION G – CONTRACT ADMINISTRATION DATA

ACCOUNTING AND APPROPRIATION DATA

To be Determined (TBD)

1. Defense Federal Acquisition Regulation Supplement (DFARs) 252.232-7006

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS:

(a) Definitions. As used in this clause--

"Department of Defense Activity Address Code (DoDAAC)" is a six-position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or T&M, submit a cost voucher.

(ii) For fixed price line items--

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice 2in1

(B) For services that do not require shipment of a deliverable, submit either the

Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance-based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when FAR 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some Combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC TBD Issue By DoDAAC W56ZTN Admin DoDAAC W56ZTN Inspect By DoDAAC Ship to Code Ship from Code N/A Mark for Code N/A Service Approver (DoDAAC) Service Acceptor (DoDAAC) Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request IAW the payment clause, contract financing clause, or FAR 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

The Contracting Officer Representative (COR)

(2) Contact the WAWF helpdesk at 866-618-5988 if assistance is needed.

(End of Clause)

SECTION H – SPECIAL CONTRACT REQUIREMENTS

NOTE: The above Section H language will be incorporated into the awardee’s

SECTION I – CONTRACT CLAUSES

FAR 52.217-8 OPTION TO EXTEND SERVICES NOV/1999

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days before the end of the

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT MAR/2000

(a) The Government may extend the term of this contract by written notice to the Contractor within 10 calendar days prior to the expiration of the period of performance provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

SECTION J – LIST OF ATTACHMENTS

ATTACHMENTS

Attachment 0001 Performance Work Statement (PWS) Attachment 0002 Quality Assurance Surveillance Plan (QASP) Attachment 0003 Government Furnished Property Listing Attachment 0004 Past Performance Questionnaire Attachment 0005 PIEE Solicitation Module Access Instructions Attachment 0006 Posting Offer Attachment 0007 Cost Spreadsheet

NOTE: All attachments listed above will become official Section J attachments, incorporated at award.

EXHIBITS

EXHIBIT A

A001 - Status of Government Furnished Equipment (GFE) Report, DI-MGMT-80441D

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENT

OF BIDDERS

The following solicitation provisions are incorporated by reference:

FAR 52.204-8 – Annual Representations and Certifications FAR 52.204-24 – Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.209-11 – Representation by Corporations Regarding Delinquent Tax Liability for a Felony Conviction under any Federal Law FAR 52.215-22, Limitations on Pass-Through Charges-Identification of Subcontract Effort FAR 52.225-25 – Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran – Representations and Certifications DFARS 252.203-7005 – Representation Relating to Compensation of Former DoD Officials

DFARS 252.227-7017 – Identification and Assertion of Use, Release, or Disclosure Restrictions DFARS 252.227-7028 – Technical Data or Computer Software Previously Delivered to the Government

252.204-7016 COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR

SERVICES – REPRESENTATION DEC 2019

(a) Definitions. As used in this provision, “covered defense telecommunications equipment or services” has the meaning provided in the clause 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov/) for entities excluded from receiving federal awards for “covered defense telecommunications equipment or services”.

(c) Representation. The Offeror represents that it [ ] does, [ ] does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of provision)

252.204-7017 PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE

TELECOMMUNICATIONS EQUIPMENT OR SERVICES - REPRESENTATIONS

MAY 2021

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services—Representation, that it “does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.”

(a) Definitions. “Covered defense telecommunications equipment or services,” “covered mission,” “critical technology,” and “substantial or essential component,” as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal

Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services—Representation, that it “does” provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it “will provide covered defense telecommunications equipment or services,” the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICE TO OFFERORS

A. GENERAL INSTRUCTIONS & COMPLIANCE

1. If you choose to submit a proposal, it shall be submitted as follows:

A vendor portal for solicitations was introduced as an enterprise-level service for the Department of Defense (DoD) within the Procurement Integrated Enterprise Environment (PIEE) platform. This capability allows DoD to have more automated and secure process for capturing solicitations and their attachments and responses from industry.

There are two vendor roles (Proposal Manager, Proposal View Only) for the PIEE Solicitation Module. The Proposal Manager role is required to submit an offer to a solicitation posted in the PIEE Solicitation Module.

In the attachment 0005 guide, you will find step by step-by-step instructions for new users to self-register for a PIEE user account and existing users to add additional roles. Refer to the Roles and Actions/Functions Matrix, in the help section, to assist with determining which PIEE Solicitation Module role you will need to add. NO proposal will be accepted outside PIEE.

Government point of contacts for Soliciation are:

Contract Specialist E-mail: scott.e.nunely.civ@army.mil

And

Contracting Officer E-mail: donna.n.poteat.civ@army.mil

Proposal submission shall be no later than Solicitation Notice PANAPG-25-P-0000 000502 must be submitted no later than 3:00 PM Eastern Time on XXXXXX, XXXX 2025. The size per e-mail shall not exceed 9MB. If a complete proposal is not submitted by this closing time, the Offeror’s proposal will not be considered for award. If the Offeror does not receive confirmation of receipt, it is the responsibility of the Offeror to contact the POCs identified above to confirm their proposal has been received.

Confirmation of receipt does not equate to confirmation of contents of the proposal.

2. All inquiries/ Questions shall be submitted via email to both POCs identified above NLT 03:00 PM Eastern Time on Tuesday XXXXXX 2025. It is preferred that only one (1) set of questions be submitted by each Offeror instead of mailto:scott.e.nunely.civ@army.mil mailto:donna.n.poteat.civ@army.mil submitting multiple sets of questions. Questions received after the date and time may not be answered prior to the closing date/time for receipt of submissions.

3. All communications regarding this competition must be submitted in writing and directed solely to the Government points of contact (POCs) listed above.

Offerors are strictly prohibited from contacting any Government personnel other than those identified. Unauthorized communication may result in an organizational conflict of interest (OCI) and may lead to the Offeror’s exclusion from the competition and award consideration. Phone inquiries will not be accepted; all correspondence shall be conducted via email.

4. Offerors shall not submit any assumptions, terms, conditions, caveats, or exceptions with proposals. All concerns shall be addressed and resolved by submitting questions by the date specified in this RFP. No assumptions, terms, conditions, caveats, or exceptions submitted with proposals in response to RFPs will be accepted or incorporated into the awarded contract. This shall result in Offerors in exclusions from the competition and award consideration.

5. The proposal submittal shall consist of separate files as set forth and named in the table below. Microsoft Office 2007 software or higher, and Adobe software, if applicable, shall be used to create the required files. Proposals shall not contain any classified data or information. Proprietary information shall be clearly marked. If the Government is unable to access the documents, the proposal will not be further evaluated and not considered for award.

6. Shall provide Company name, address, Cage Code, UEI, email and point of contact only on the coversheet or cover letter. Company logos and watermarks are prohibited. All pages of each volume shall be appropriately numbered and identified by RFP number in the header and/or footer. The file submission shall use Microsoft Word 2013 or Adobe PDF as file types. Each volume shall be properly identified, numbered, clearly indexed, and logically assembled. Each volume shall also contain clearly identified sections, and all pages shall be numbered and identified by the complete company name, date, and solicitation number in the header and/or footer. Each paragraph shall be separated by at least one blank line. All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters and sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Offerors are cautioned that “parroting” of the PWS with a statement of intent to perform does not reflect an understanding of the requirement or indicate the ability to perform any task in the PWS and will be rated as “Unacceptable”.

7. The entire proposal shall remain valid for a minimum of 180 calendar days from receipt by the Government. Proposals offering a shorter period will not be considered for award.

8. In order to reduce proposal size, proposals shall be limited to the number of pages as directed in Section B below for each volume. All proposal information shall be confined to the appropriate file. The page limit (identified in the table below) is viewed as total pages within a file, excluding a table of contents, cover page, and glossary page(s). Pages containing text shall be typewritten using the standard letter size (8.5 x 11”) in Microsoft Word or Adobe, as applicable. Text shall be a minimum of 12-point Times New Roman or Arial font and no less than one-inch margins/borders. Any table or graphic shall use a minimum of 12-point Times New Roman or Arial font. Drawings or other graphics should be no less than 8 point and can be landscape. Zip files are not permitted. Text of the proposal shall be black font, single spaced. All price breakdown information submitted to aide in the price evaluation shall be submitted in unlocked Microsoft Office Excel Read/Write format.

9. The Government intends to evaluate proposals and award a contract without any discussions, questions, or clarifications to offerors. Each offeror's initial proposal shall contain the offeror's best terms from a technical and cost/price standpoint.

Unclear or inconsistent proposals may not result in discussions, questions, or clarifications to the offerors. In addition, proposals with an omission/failure to follow the instructions of the RFP or proposals that are unclear/inconsistent, regardless of its proposed costs, may be rated “Unacceptable” and therefore be ineligible for award.

10. Pages that exceed the required page limitations will not be evaluated. Only one

(1) proposal per Offeror will be accepted.

B. PROPOSAL VOLUMES

Volume Document File Name* Notes I: Technical Technical Proposal xxxxTECHxxxx.docx

(or .pdf) Page Limit: No Limit.

Subfactor 1 Transition Plan Page Limit: No Limit

Subfactor 2 Staffing and Management Plan

Page Limit: No Limit

Subfactor 3 Key Personnel Page Limit: No Limit

II: Past Performance

Past Performance xxxx.PPxxxx.pdf Page limit: 6 pages.

The past performance page limitation excludes example(s) PWS/Statement of Work

C. PROPOSAL SUBMISSION

VOLUME I – TECHNICAL

Cost/Price information must not be included in the Technical Proposal. Any proposal that includes cost or pricing details within the Technical Proposal may be deemed noncompliant and may not be considered for award.

Offerors shall include the required technical elements in the xxxxTECHxxxx.docx or .pdf file only. Cost or price data should be submitted separately as instructed in the solicitation.

IMPORTANT NOTE: A sanitized cost volume is not required.

Subfactor 1: Transition-In Plan

(SOW) and major subcontractors written consent

III: Cost/Price Price Proposal xxxxCOSTxxxx.xlsx Cost Proposal – Offerors shall use the format found in Section J, Attachment 0002

– Cost Price Proposal Workbook. The Cost Proposal (xxxxCOSTxxxx.xlsx) SHALL be submitted in Excel format (.xlsx) with all formulas visible in each cell with a value.

Page Limit: 6 pages.

IV. Solicitation, Offer, and Award Documents and Certification/Repres entations

Page Limit: No Limit.

VI Property Management Plan xxxx.PLANxxxx.pdf Page Limit: No limit

1. Phase-In Plan Requirements The offeror shall submit a comprehensive phase-in plan outlining its proposed strategy to assume full responsibility from the incumbent contractor effective 02 February 2026. The plan shall include a detailed narrative describing how the offeror will recruit or retain qualified personnel necessary to support this effort; secure Common Access Cards (CACs); obtain required security clearances; and fulfill all onboarding requirements.

Additionally, the phase-in plan shall provide a list of all documents, resources, and support needed from either the incumbent or the Government to enable a smooth and effective transition. The proposal must also identify potential risks associated with the implementation of the phase-in plan and describe strategies to mitigate those risks. The offeror shall address all applicable requirements outlined in para 2.1.7.3.2 of the Performance Work Statement (PWS).

Subfactor 2: Staffing Plan and Management Plan

1. The offeror shall provide a detailed management plan that outlines the assignment of tasks, personnel administration, scheduling coordination, and methods for engaging with the Government to report status updates and maintain regular communication. The plan shall include a description of the offeror’s validated processes and procedures that ensure consistent, high-quality performance for the duration of the contract. The offeror must demonstrate its capability to recruit, train, and retain qualified personnel, including those with required security clearances. The proposal shall also detail the offeror’s oversight mechanisms for monitoring personnel performance, as well as its disciplinary procedures to ensure compliance with the terms of this solicitation. In addition, the offeror shall describe its personnel resources and reach-back support capabilities that will be available both at Aberdeen Proving Ground (APG) and through its corporate headquarters.

• Subfactor 3: Key Personnel. The offeror shall provide resume(s), of proposed personnel showing Offerors hiring date inclusive of Offeror’s hiring date of presented resume. The offeror shall provide resumes of all proposed key personnel. All resumes shall include training certificates in PDF form, experience as outlined in the PWS. The offeror shall ensure that the proposed candidate is available and fully qualified to perform the required duties on the first day of the period of performance and shall perform all assigned responsibilities in accordance with the contract requirements. All candidates shall be able to start work on Day one without the need for additional recruitment, substitutions or onboarding delays.

• Project Manager - The offeror shall provide a resume of a Project manager ( PM). The PM shall have a bachelor’s degree in business management and five

(5) years’ experience as a Project Manager, at Army Installations supporting the DPW (Department of Public Works), for contracts that require asset (installed building equipment), work order (Individual Job Order(IJO)-Demand Maintenance Order (DMO)- Project Management Office(PMO)), and warehouse inventory (parts and materials) in GFEBS Plant Maintenance. Must be provisioned in GFEBS Roles as identified in para. 2.1.10.1 (Project Manager) at time of contract award and provide documented experience in GFEBS Plant Maintenance Module. Resumes must include hired date.

• GFEBS Administrator – The offeror shall provide a resume of a GFEBS

Administrator. The GFEBS Administrator shall have knowledge and 5 years’ experience with the ARMY's GFEBS System (Plant Maintenance Module) as the Master Data Maintainer. Must be provisioned in GFEBS Roles as identified in para. 2.1.10. (GFEBS/FMS Administrator) at time of contract award and provide documented experience in GFEBS Plant Maintenance Module.

• FMS (Facility Management System) Administrator - The offeror shall provide a resume of a Facility Management System) Administrator. The Facility Management System) Administrator shall have a full working knowledge and hands-on experience configuring, updating, and modifying APGs Facility Management System (FMS) and Oracle Database. Personnel must have experience in executing GFEBS extracts, importing GFEBS extracts into Oracle and making GFEBS extracts data available through the DPW Web Site. Must have advanced knowledge of SQL language and relational databases, including 5 years hands on experience with Visual Studio and Oracle software. Must have 5 years’ hands on experience and working knowledge in GFEBS Plant Maintenance Module. Must be provisioned in GFEBS Roles as identified in para.

2.1.10. (GFEBS/FMS Administrator) at time of contract award and provide documented experience in GFEBS Plant Maintenance Module. Bachelor’s degree in computer science with 5 years related experience in application design/development.

• FMS/GFEBS Analyst – The offeror shall provide a resume of a FMS/GFEBS Analyst. The FMS/GFEBS Analyst must have hands-on experience entering, updating and modifying assets (installed building equipment) and work order (IJO-DMO-PMO) data in GFEBS Plant Maintenance Module. Must be provisioned in GFEBS Roles as identified in para. 2.1.10.1 (GFEBS/FMS Analyst) at time of contract award and provide documented in GFEBS Plant Maintenance Module.

• GFEBS Inventory Maintainer – The offeror shall provide a resume of a GFEBS Inventory Maintainer. The GFEBS Inventory Maintainer must have hands-on experience entering, updating and modifying warehouse inventory data (parts and materials) in the GFEBS Plant Maintenance Module. Must be provisioned in GFEBS Roles as identified in para. 2.1.10.0 (GFEBS Inventory Maintainer) at time of contract award and provide documented experience

• Note: All contract positions are on-site at Aberdeen Proving Ground (APG North and South). No teleworking is authorized for this contract. Offeror shall have all Contract Personnel on board at Date of Award (DOA).

List Experience in reverse chronological order (most current) experience first.

Note: Resumes must include experience, dates, educational requirements, etc. The Government will not “fill-in the blanks” or make assumptions if information is missing from the resume. Resumes shall include the following information (at a minimum):

• Full Name

• Proposed Position and Description of Duties

• Employment Status (Full-Time/Part-Time; On-Site/Off-Site)

• Education and Training o Colleges attended, degrees conferred, and major fields of study o Technical training/certifications, dates of attendance, and certificates awarded o Other relevant professional training

• Professional Experience (listed in reverse chronological order) o Employer name o Dates of employment o Job title and a brief description of duties o Reason for leaving o Detailed description of experience, level of responsibility, and technical expertise as it directly relates to this solicitation

Note: Offerors that do not provide resumes for any of the key personnel will be deemed unacceptable and will not be further evaluated. Resumes that have contract references and referrals that cannot be confirmed shall be evaluated as unacceptable and will not be further evaluated. Rating of no less than “Acceptable” must be achieved for the Technical Factor.

VOLUME II – PAST PERFORMANCE

1. Content Requirements. This volume shall present past performance information for contracts that are comparable in scope and complexity to the requirements specified in this solicitation. Offerors must include relevant and recent Government contracts for both the prime contractor and any major subcontractors. Recent past performance is considered as efforts awarded or substantially performed during the past. Three (3) years preceding the issuance of this Request for Proposal (RFP). Each submission must clearly identify the applicable North American Industry Classification System (NAICS) code—541513: Computer Facilities Management Services—and the corresponding Product Service Code (PSC), specifically R702: Support– Management: Data Collection, under which the work was performed.

2. Relevance Criteria. To be deemed relevant, each offeror must submit a minimum of three (3) contracts with a combined total award value of at least $8 million. These contracts must reflect services that align with those described in the Performance Work Statement (PWS). Submissions should fall under same as or similar services as compared to the North American Industry Classification System (NAICS) Code NAICS Code 541513 and associated PSC codes within the R series, such as R702.

Eligible contracts may include commercial, local, state, or federal efforts.

This volume shall be organized into the following sections:

a. Section 1 - Contract Descriptions. Each contract example shall include the information listed below in the following format.

i. Contractor/Subcontractor place of performance, CAGE code and Unique Entity ID (UEI) number. If the work was performed as a subcontractor, also provide the name of the prime contractor, and point of contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone number. Fax numbers shall be provided if available.

ii. Government contracting activity, and current address, Procuring Contracting Officers (PCO) name, e-mail address, telephone number.

Fax numbers shall be provided if available.

iii. Government’s technical representative/contracting officer’s representative (COR) name, current email address, telephone numbers. Fax numbers shall be provided if available.

iv. Government contract administration activity and the Administrative Contracting Officers name, and current e-mail address, telephone numbers. Fax numbers shall be provided if available.

v. Government contract administration activities pre-award monitor’s name, and current e-mail address, telephone numbers. Fax numbers shall be provided if available.

vi. Contract number and, in the case of indefinite delivery type contracts, General Services Administration contracts, and blanket purchase agreements, include delivery/task order numbers.

vii. Contract Type (specific type such as fixed-price (FP), cost reimbursement (CR), CPFF - Term Form (TF), CPFF - Completion Form (CF), T&M, etc.). In the case of indefinite delivery contracts, indicate specific type (requirements, definite quantity, and indefinite quantity) and secondary contract type (FP, CR, T&M, etc.).

viii. Awarded price/cost.

ix. Final or projected final price/cost.

x. Percentage of the work completed by the CAGE code identified in i.

above, as compared against the final or projected final price/cost.

xi. Original delivery schedule, including dates of start and completion or work.

xii. Final or projected final, delivery schedule, including dates of start and completion of work.

xiii. One (1) contract/DO/TO counts as a contract example. Do not combine multiple contracts/DOs/TOs into one reference.

xiv. The Offeror must provide the most up to date PWS/SOW with each reference. The Offeror/major subcontractor must cross reference the relevancy of the work they accomplished under the provided PWS/SOW to this RFP PWS.

b. Section 2 - Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1, Contract Description, describing the objectives achieved and detailing how the effort is relevant to the requirements of this RFP.

I. For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The Offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All requests for variance shall be addressed with respect to causes and corrective actions. The Offerors shall also provide a copy of any cure notices or show cause letters received on each contract listed and a description of any corrective action implemented by the Offeror or proposed subcontractor. The Offerors shall indicate if any of the contracts listed were terminated and the type and reason(s) for the termination.

c. Section 3 - Past Performance Questionnaire. For all contracts identified in Section 1, Contract Descriptions, offerors must make a reasonable attempt to have a Past Performance Questionnaire (Attachment 0004) completed and submitted by the client. The offeror shall complete Part I of the Past Performance Questionnaire and email the questionnaire to both the Army contracting activity and technical representative responsible for the past/current contract. For all contracts identified in Section 1, Contract Descriptions, offerors must make a reasonable attempt to have a Past Performance Questionnaire (Attachment 0004) The POC's shall be instructed to electronically complete Part II of the questionnaire and directly email the entire questionnaire to the Contracting Office no later than the proposal due date, to both Ms. Donna Poteat, donna.poteat.civ@army.mil and, scott.e.nunely.civ@army.mil.

mailto:donna.poteat.civ@army.mil mailto:scott.e.nunely.civ@army.mil

d. The offeror shall also include a list of all the POC’s who were sent a questionnaire in the proposal. The POC List shall be include the following information: Solicitation Number; Company Name; Contract Number; Army Agency; POC Last Name, First Name; POC Title; POC Telephone Number;

POC E-Mail Address; Date E-mailed to POC (month/day).

e. Submissions. Offerors are discouraged from providing points of contact with another contractor’s facility, i.e., in case an Offeror (or one of his/her team members) is in a subcontract with another contractor who has submitted a proposal on the same requirement. Offerors shall provide and submit the prime contract number and all Governmental agency POC in lieu of subcontract numbers or prime contract POCs in situations as described above.

f. Past Performance may receive an unknown/neutral rating. Therefore, when an unknown/neutral rating is assigned, it shall be assumed that the offeror will perform in an acceptable manner.

VOLUME III – COST/PRICE

1. The offeror shall submit all the pricing information necessary to support a firm fixed price arrangement described in the solicitation and the performance work statement. Pricing shall be completed, accurate and reflect the offeror's best terms. The Government proposal evaluation will be limited to the information provided by the Offeror, and nothing will be assumed. Offerors are responsible for including sufficient details to permit a complete, thorough, and accurate evaluation of the submitted proposal.

2. A cost volume proposal is complete if the offeror provides Cost/Price data for as required data for each Contract Line-Item Number (CLIN) in accordance with the solicitation. All proposed prices shall be inclusive of all cost necessary to perform the requirement, including labor, overhead, profit and any other direct or indirect cost. Prices shall remain fixed for the duration of the performance period proposed. There are no implied minimums, and any missing price information will render the proposal invalid and will not be considered for award.

3. MS Excel spreadsheets shall be completed using Excel for the Schedule of

Services. Services and submitted in Excel format. The Excel pricing workbook shall include all work and all Contract line-item Numbers (CLIN). Tab 1 (Summary Tab) Show the entire contract period of performance include all base and out years with total price for the full contract. Tabs for Each Year. Tabs for Each Year. Each year tab shall display all CLIN's for that year and the total price for that year. Each year tab shall display all CLIN's for that year and the total price for that year. File Name Submit the Excel workbook at Offeror Name_Cost.xlsx

Contract Type: FIRM-FIXED-PRICE

PoP:

Base Period: 12 Month (First sixty (60) days will be transition in period) Period 1: 12 Month Period 2: 12 Month Period 3: 12 Month Period 4: 12 Month

VOLUME IV – Solicitations, Offer and Award Documents and Certifications/ Representations.

Each Offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the solicitation. An authorized official of the firm shall sign the SF 1449 and all certifications requiring original signature. Offerors are required to acknowledge all amendments (SF 30) in accordance with (IAW) FAR 52.215-1. Offerors also must complete Online Representations and Certifications Application (ORCA) registration IAW FAR 52.212-3.

An Acrobat PDF file shall be created to capture the signatures for submission.

VOLUME V – PROPERTY MANGEMENT PLAN

Offerors shall submit a Property Management Plan to describe its approach to managing government property throughout performance of this contract/task order, per FAR 45.202(b). This plan shall address each of the following ten outcomes (10) and provide a brief overview of how it is addressed within offerors’ written Property Management Procedures:

Outcome Description:

• Acquisition - Offerors shall outline how property acquisitions are documented, per FAR 52.245-1(f)(1)(i).

• Receipt - Offerors shall describe/outline how property receipt is documented, recorded, and identified, per FAR 52.245-1(f)(1)(ii).

• Records - Offerors shall outline how property records are created and maintained, per FAR 52.245-1(f)(1)(iii).

• Physical Inventory - Offerors shall outline method to perform, record, and disclose physical inventory results, per FAR 52.245-1(f)(1)(iv).

• Subcontractor Control - Offerors shall outline whether contractual terms and conditions are flowed down to subcontractors, per FAR 52.245-1(f)(1)(v)(A).

Offerors shall outline how subcontracts are properly administered and when reviews of subcontractor Property Management Systems are performed, per FAR 52.245-1(f)(1)(v)(B).

• Reports - Offerors shall outline process to create and provide property-related reports, per FAR 52.245-1(f)(1)(vi).

• Relief of Stewardship - Responsibility and Liability Offerors shall outline process to recognize, investigate, and report losses of Government property, per FAR 52.245-1(f)(1)(vii).

• Utilization - Offerors shall outline how Government property is to be used, consumed, moved, and stored, per FAR 52.245-1(f)(1)(viii).

• Maintenance - Offerors shall outline how Government property is to be maintained and when property requiring replacement and/or capital rehabilitation is to be reported to the Property Administrator, per FAR 52.245-1(f)(1)(ix).

• Property Closeout - Offerors shall outline how property closeout is performed and when it is reported to the Property Administrator, per FAR 52.245-1(f)(1)(x).

• All government furnished property should be returned to the customer at the end of the contracts term.

SECTION M – EVALUATION FACTORS FOR AWARD

A. BASIS FOR AWARD

1. A single contract will be awarded to a responsible offeror – as defined by FAR Subpart 9.1 – who meets the eligibility criteria in Section A.3 and provides the Government with the best overall value.

2. The Government objective is to seeks the highest quality technical at a fair and reasonable price. Award will be made to the offeror representing the best value, considering Technical, Past Performance, and Price. The proposal determined to be most beneficial to the Government will be selected.

3. Factors to be evaluated

a. Factor I -Technical

i. Sub-factor1 -Transition Plan

ii. Sub-factor2 - Staffing and Management Plan

iii. Sub-factor3 - Key Personnel

b. Factor II – Past Performance

c. Factor III – Cost/ Price

d. Factor IV – Solicitation, Offer, and Award Documents and/

Representations

e. Factor V- Property Management Plan

4. Relative Order of Importance:

a. Technical factors are significantly more important than Past Performance, Price, Property Management Plan, and Solicitation, Offer and Award Document Representation

b. Past Performance more important than Price, Property Management Plan, and Solicitation, Offer and Award Document Representation

c. Property Management Plan, Solicitation, and Offer and Award Document Representation Factor will be rated on an “Acceptable/Unacceptable” basis.

d. The Non-Cost/Price factors when combined are significantly more important than the Cost/Price Factor.

e. The total evaluated Cost/Price will be used for tradeoff.

Note: Award will be made to the single offeror responsible, whose proposal represents the best value to the Government

5. Offerors that are rated “Unacceptable” for the overall Technical Factor, which is comprised of a roll-up of three (3) Sub-factors, (1) Transition Plan, (2) Staffing and Management Plan, (3) Key Personnel Plan, will not be considered for award.

Key Personnel subfactor is significantly more important than the Transition Plan and Staffing and Management Plan in comparison to each other. Offerors that are rated “Unacceptable” for any of the three (3) technical Sub-factors will not be considered for award.

6. Additionally, to be considered for award, an offeror shall follow all instructions in this RFP; shall provide all required submissions for the Technical Factor/Sub-factors, Past Performance Factor, Cost/Price factor, Solicitation, Offer, and Award Documents and Certification/Representations, Property Management Plan; and the proposed cost/price shall be determined fair and reasonable.

Again, offerors that are rated “Unacceptable” in any of the non-cost factors or Sub-factors will not be considered for award. Price will be evaluated in accordance with FAR 15.404-1.

7. The Government reserves the right to make an award to other than the low-priced Offeror if the superior technical solution, or the solution indicating a reduced performance risk, warrants paying a premium.

8. Upon receipt of proposals, the Government will first evaluate Volume I -

Technical in accordance with the evaluation criteria explained below. This review will also check for material compliance with the instructions of this RFP. If an Offeror’s Technical Volume is rated “Unacceptable” or the Offeror’s proposal fails to materially comply with the RFP, the Offeror’s Cost proposal may not be evaluated, and the Offeror may be removed from consideration for award.

9. In order to be considered for the Government’s comparative/trade-off analysis, an Offeror must first be determined eligible for award. To be determined eligible for award, an Offeror’s proposal at a minimum shall:

a. Be evaluated at a minimum of Acceptable at all proposed documents.

10. To be considered for award, Offerors must strictly adhere to all instructions outlined in this Request for Proposal (RFP):

a. Follow all instructions in this RFP;

b. Provide all submission requirements for all Volumes;

c. Be evaluated acceptable at all.

d. Any Offeror with active exclusion records in SAM will not be further evaluated and will be ineligible for award.

NOTE: In order to be considered for award, offerors must be registered in the System for Award Management (SAM) under NAICS 541513 (Size Standard $37M).

11. The Government reserves the right to ask questions of offerors if the Contracting Officer determines them to be necessary. If negotiations are considered necessary, they will be conducted with those offerors in the competitive range.

The determination of the competitive range will be the responsibility of the Contracting Officer (KO) and the Source Selection Authority (SSA). Factors and sub-factors are not numerically weighted. The Government will award one (1) single award FFP requirement contract as a result of this solicitation.

NOTE: In order to be considered for the award, offerors must be registered in the System for Award Management (SAM) under NAICS 541513 (Size Standard $37M).

12. The Government intends to evaluate proposals and award a contract without any discussions, questions, or clarifications to offerors. Each offeror's initial proposal shall contain the offeror's best terms from a technical and cost/price standpoint.

Unclear or inconsistent proposals may not result in discussions, questions, or clarifications to the offerors. In addition, proposals with an omission/failure to follow the instructions of the RFP or proposals that are unclear/inconsistent, regardless of its proposed costs, may be rated “Unacceptable” and therefore be ineligible for award.

B. OVERALL EVALUATION APPROACH

1. As authorized by FAR 15, the evaluation will not comprise of a formal evaluation plan or scoring methodology. The evaluators will collect and document facts and findings about each Offeror’s proposal, which will allow the evaluators to determine the proposal that represents the best value. These facts and findings will be IAW the requirements outlined in the RFP, the RFP attachments, and the factor descriptions below. Evaluations may not be in narrative format and may be represented using charts and/or bulleted notations.

2. Upon receipt of proposals, the Government will evaluate the Offeror’s proposal for compliance with RFP submission requirements. Offerors are cautioned that failure to comply with RFP submission requirements, including formatting, or may result in the Offeror’s proposal being eliminated from consideration. The Offeror’s proposal may be eliminated prior to interchanges (if interchanges are opened) and prior to evaluation of any or all proposal volumes. If any aspect of the proposal fails to comply with the RFP submission requirements, the Government reserves the right to remove the proposal from consideration for award without further evaluation.

C. COMPARATIVE/TRADE-OFF ANALYSIS

The Government will complete a comparative/trade-off analysis of those Offerors who are eligible for award (IAW Section A.3 above) to determine which proposal represents the best value.