PERFORMANCE WORK STATEMENT

Trail repairs and improvements on Santa Ana National Wildlife Refuge

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide trail repairs and improvements at Santa Ana NWR for the U.S. Fish & Wildlife Service (Service). The Service shall not exercise any supervision or control over service providers performing part or all the services herein. Such service providers shall be accountable solely to the contractor who, in turn is responsible to the Service.

1.1 Description of Services/Introduction: The contractor shall provide all material, personnel, equipment, supplies, transportation, tools, supervision, and other items and non-personal services necessary to perform trail repairs and improvements on Santa Ana National Wildlife Refuge (Refuge). The contractor shall meet the standards in this contract. See Part 5 for reference map.

Material includes:

• Flexible Base Type B commercial grade 2 1/2-3 in. Type E Caliche. Furnish material consisting of 75% granite, 25% clay, and that is free of vegetation and other deleterious substances. Ensure that it can be compacted readily under watering and rolling to form a firm, stable surface.

• Decomposed granite aggregate: Natural granite material consisting of granite gravel and naturally occurring fines to 1/4 in. maximum. Decomposed granite is any igneous rock which has been weathered in place or any sedimentary material principally derived from igneous rock. Furnish material consisting of 75% granite, 25% clay, and that is free of vegetation and other deleterious substances. Ensure that it can be compacted readily under watering and rolling to form a firm, stable surface.

• Tensar TriAx Geogrid Stabilization Filtration Grid brand name or equivalent

• Stabilizing binder spray for granite surfacing to enhance stability and significantly reduce future erosion.

1.2 Background: The Refuge trails and roads provide access to visitors 365 days a year during daylight hours for recreational opportunities at Santa Ana NWR. Additionally, refuge staff rely on these roads to maintain habitats and infrastructure. The Refuge was impacted by a significant flooding event on March 27, 2025 which dropped 13.38 inches of water. This flooding caused several issues on the trails and roads including erosion, washouts, and washing away surface materials.

1.3 Objectives: Reference map and further detail in part 5.

• Rehabilitate existing granite surfacing of trails

• New granite surfacing of trails

• Spray a layer of stabilizing binder on all existing granite surfaced trails

• New caliche surfacing of trails/roads

• Use safety cones/flagging tape on all aspects of the project to avoid injuries to any visitors, staff or anyone using the trail systems during work.

1.4 Scope: The Company must provide all material, equipment, and personnel to repair and improve the trails that will provide safe travel conditions to all visitors and staff of the Refuge.

1.5 Period of Performance: The period of performance shall be for 45 days.

1.6 General Information:

1.6.1 Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how they assure themselves that the work complies with the requirement of the contract. The Quality Control Program (QCP) is to be delivered within 30 days after contract award or with the contractor’s proposal if it is an evaluation factor, three copies of a comprehensive written QCP shall be submitted to the contracting officer (CO) and COR within 5 working days when changes are made thereafter. After acceptance of the QCP, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor is not required to perform work on these holidays but may if they want to.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of sunrise to sunset Sunday through Saturday except Federal holidays at the Contractor’s option. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor should keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Santa Ana National Wildlife Refuge at 3325 Green Jay Road, Alamo, TX 78516.

1.6.6 Type of Contract: The government will award a firm-fixed price.

1.6.7 Gate Locks: Front gate opens daily on a set timer (sunrise to sunset) and code to the tour loop gate will be provided prior to the start of work.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The CO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the CO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The (COR) will be Joe D’Arrigo. This contact information is 956-784-7630 or 580-514-5805. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following personnel are considered key personnel by the government: Contract Manager and Site Project Leader. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 am to 5:00 pm, Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.11 Identification of Contractor Employees: All contract personnel attending meetings and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12 Contractor Travel: Contractor will be responsible for all travel costs and scheduling of travel.

1.6.13 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

CCE Contracting Center of Excellence CFR Code of Federal Regulations COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf FAR Federal Acquisition Regulation PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control

QCP Quality Control Program

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will not provide any services for this contract.

3.2 Facilities: The Government will not provide any facilities for this contract.

3.3 Utilities: The Government will not provide any utilities for this contract.

3.4 Equipment: The Government will not provide any equipment for this contract

3.5 Materials: The Government will not provide any materials for this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.1.1 Equipment: The Contractor shall furnish all equipment to adequately perform the requested job.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The contractor shall provide all material, personnel, equipment, supplies, transportation, tools, supervision, and other items and non-personal services necessary to perform trail repairs and improvements on Santa Ana National Wildlife Refuge (Refuge). The contractor shall meet the standards in this contract. Below is a map for reference.

5.2 Tasks: Reference map below.

Task 1 - Rehabilitate existing granite surfacing of trails (Red path on map) o Total length of trails is 5,700 feet by 6 feet wide o Lay of 2-3 inches of granite aggregate o Use vibratory roller packer to compact the trail o Spray a layer of stabilizing binder over the entire length of the trails

Task 2 - New granite surfacing of trails (Green path on map) o Total length of trails is 550 feet by 6 feet wide o Place Tensar TriAx Geogrid Stabilization Filtration Grid (or equivalent) prior to spreading of granite o Lay 6 inches of granite aggregate o Use vibratory roller packer to compact the trail to 4 inches o Spray a layer of stabilizing binder over the entire length of the trails

Task 3 - Spray a layer of stabilizing binder on all existing granite surfaced trails (Magenta path on map) o Total length of trails is 11,300 feet by 6 feet wide o Clear the trail of leaf litter and debris o Spray a layer of stabilizing binder over the entire length of the trails

Task 4 - New caliche surfacing of trails/roads (Orange and yellow paths on map) o Total length of trails/roads is 3,330 feet

Section 1: 2,400 feet by 10 feet wide Section 2: 930 feet by 6 feet wide o Place Tensar TriAx Geogrid Stabilization Filtration Grid (or equivalent) prior to spreading of caliche o Lay caliche o Use vibratory roller packer to compact the trail/road to 10 inches

Task 5 - Use safety cones/flagging tape on all aspects of the project to avoid injuries to any visitors, staff or anyone using the trail systems during work.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable Federal and State regulations and laws applicable to this project.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard

Performance

Threshold

Method of

Surveillance

• Trail/road widths are maintained uniformly throughout

• Trail/road depths are maintained uniformly throughout

• Trail/roads have a leveled finish grade

• 6 to 10-foot trail/road width (see map and specific tasks)

• 4 inch trail depth (granite) and 10 inch trail/road depth (caliche) after compaction

• Finished grade has no potholes and level

• Maintain correct width of trail/road

• Maintain correct depth of trail/road

• No potholes present

100% Inspection.

COR will inspect work daily.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To All work to be completed per this PWS

NA

TECHNICAL EXHIBIT 3

COSTS BY RPI#

RT# Name Length Width Area Work Type

RT#T314, PINTAIL LAKES TRAIL 5402 ft 6' 32,412 sq ft Task 3- Spray Binder

RT#T314, PINTAIL LAKES TRAIL 1,200 ft 6’ 7,200 sq ft Task 1- Rehab Granite

RT#T314, PINTAIL LAKES TRAIL 2400 ft 10' 24,000 sq ft Task 4- New Caliche

RT#T311, PINTAIL 3 WEST TRAIL 930 ft 6' 5,580 sq ft Task 4- New Caliche RT#T304, CHACHALACA TRAIL 2922 ft 6' 17,532 sq ft Task 1- Rehab Granite RT#T304, CHACHALACA TRAIL 103 ft 6' 618 sq ft Task 1- Rehab Granite RT#T319, WILLOW LAKES TRAIL 255 ft 6' 1,530 sq ft Task 2- New Granite RT#T319, WILLOW LAKES TRAIL 295 ft 6’ 1,770 sq ft Task 2- New Granite RT#T319, WILLOW LAKES TRAIL 5,898 ft 6’ 35,388 sq ft Task 3- Spray Binder RT#T400, TOWER TRAIL 1475 ft 6’ 8,850 sq ft Task 1- Rehab Granite