B08_SOL_140D0423R0058_Final.pdf

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14. METHOD OF SOLICITATION

13b. RATING

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07/31/2023 1700 PD

06/30/2023

571-560-0003Homer Shoup (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140D0423R0058

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 184 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Herndon VA 20170 Suite 2000A 381 Elden Street Acquisition Services Directorate

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

1,500

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THIS CONTRACT IS A

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DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Interior Business Center, AQD

WOMEN-OWNED SMALL BUSINESS

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SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

EXCLUSIVE USE ROTARY WING FLIGHT SERVICES IN

SUPPORT OF THE NATIONAL SCIENCE FOUNDATION (NSF)

OFFICE OF POLAR PROGRAMS (OPP).

Period of Performance: 05/01/2024 to 04/30/2029

00010 Base Period Performance of Antarctica rotary-wing flight services in accordance with (IAW) the SOW.

Period of Performance: 05/01/2024 to 04/30/2025

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Homer Shoup

. YOUR OFFER ON SOLICITATION (BLOCK 5),

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26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

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Prescribed by GSA - FAR (48 CFR) 53.212

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30a. SIGNATURE OF OFFEROR/CONTRACTOR

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REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

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ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

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RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

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41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

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UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00020 Option Period One Performance of Antarctica rotary-wing flight services in accordance with

(IAW) the SOW.

(Option Line Item)

Anticipated Exercise Date 04/02/2025

Period of Performance: 05/01/2025 to 04/30/2026

00030 Option Period Two Performance of Antarctica rotary-wing flight services in accordance with

(IAW) the SOW.

(Option Line Item)

Anticipated Exercise Date 04/01/2026

Period of Performance: 05/01/2026 to 04/30/2027

00040 Option Period Three Performance of Antarctica rotary-wing flight services in accordance with

(IAW) the SOW.

(Option Line Item)

Anticipated Exercise Date 04/01/2027

Period of Performance: 05/01/2027 to 04/30/2028

00050 Option Period Four Performance of Antarctica rotary-wing flight services in accordance with

(IAW) the SOW.

(Option Line Item)

Anticipated Exercise Date 04/01/2028

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

184 2 of

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3 184

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140D0423R0058

Period of Performance: 05/01/2028 to 04/30/2029

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Solicitation 140D0423R0058 NSF Antarctica Rotary-Wing

Contract Number: TBD

This contract will be a Single-Award, Indefinite Delivery/Indefinite Quantity (ID/IQ) Firm-Fixed-Unit-Price (FFUP) contract for helicopter services supporting the United States Antarctic Program (USAP) from McMurdo, Antarctica.

This contract will be issued by the Department of the Interior (DOI)/Interior Business Center (IBC), Acquisition Service, Directorate (AQD) for and in conjunction with, the National Science Foundation (NSF), Office of Polar Programs (OPP).

TABLE OF CONTENTS AND ACRONYMS

Solicitation 140D0423R0058 5 NSF Antarctica Rotary-Wing

Contents

ACRONYMS

DEFINITIONS That Apply to the Schedule of Items DEFINITIONS that Apply to the Contract

SECTION A – SCHEDULE OF SUPPLIES/SERVICES

A1 Contract Line-Item Numbers (CLINs) ITEM 1 – One Single-Engine Utility Helicopter – Exclusive Use ITEM 2 - One Single-Engine Utility Helicopter – Exclusive Use ITEM 3 – One Medium Utility Helicopter – Exclusive Use

SECTION B – TECHNICAL SPECIFICATIONS

B1 SCOPE OF CONTRACT

B2 CERTIFICATIONS

B3 ORDER OF PRECEDENCE

B4 CONTRACTS

EQUIPMENT REQUIREMENTS

B5 CONDITION OF EQUIPMENT

B6 AIRCRAFT EQUIPMENT REQUIREMENTS

B7 AVIONICS REQUIREMENTS

PERSONNEL REQUIREMENTS

B8 PERSONNEL TRAINING REQUIREMENTS

B9 PILOT REQUIREMENT

B10 PILOT QUALIFICATIONS

B11 PERSONNEL DUTY LIMITATIONS

B12 FLIGHT CREWMEMBERS’ DUTY AND FLIGHT LIMITATIONS

B13 MECHANIC REQUIREMENT

B14 MECHANIC QUALIFICATIONS

B15 MECHANIC DUTY LIMITATIONS

B16 HELICOPTER SUPPORT PERSONNEL (HELOTECH) REQUIREMENT

B17 HELOTECH QUALIFICATION

B18 HELOTECH DUTY LIMITATIONS

OPERATIONS

B19 PILOT AUTHORITY AND RESPONSIBILITY

B20 FLIGHT OPERATIONS

B20.3 STEP – Single Skid, Toe-in, Hover Entry and Exit Procedures

B21 SECURITY OF AIRCRAFT AND EQUIPMENT

B22 PERSONAL PROTECTIVE EQUIPMENT (PPE) FOR FLIGHT OPERATIONS

B23 PERSONAL PROTECTIVE EQUIPMENT FOR GROUND OPERATIONS

B24 TRANSPORTATION OF HAZARDOUS MATERIALS

B25 FUEL AND SERVICING REQUIREMENTS

AIRCRAFT MAINTENANCE REQUIREMENTS

B26 GENERAL – MAINTENANCE:

B27 AIRWORTHINESS DIRECTIVES (ADs) AND MANUFACTURER'S MANDATORY SERVICE

BULLETINS (MMSBS)

B28 MANUALS/RECORDS

B29 MAINTENANCE

B30 FUNCTIONAL MAINTENANCE TEST FLIGHT

B31 TIME BETWEEN OVERHAUL (TBO) AND LIFE-LIMITED PARTS

B32 WEIGHT AND BALANCE

B33 TURBINE ENGINE POWER ASSURANCE CHECKS

B34 PARTS SUPPORT PACKAGE

B35 SERVICE DESCRIPTION

SECTION C – CONTRACT TERMS AND CONDITIONS

Clauses Incorporated by Reference:

Clauses Incorporated by Full Text

Solicitation 140D0423R0058 6 NSF Antarctica Rotary-Wing

52.212-4 Contract Terms and Conditions – Commercial Items Addendum 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Mar 2023) 52.216-18 Ordering (Aug 2020) 52.216-19 Order Limitations (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995) 52.217-7 Option for Increased Quantity-Separately Priced Line Item (Mar 1989) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 1452.201-70 Authorities and Delegations (SEP 2011) 1452.228-71 Aircraft and General Public Liability Insurance Department of the Interior (MAR 1989)

ADMINISTRATIVE MATTERS

C1 POST AWARD CONFERENCE

C2 REQUIRED CONFERENCES

C3 INSPECTION/ACCEPTANCE

C4 PACKAGING AND MARKING

C5 PERSONNEL SECURITY REQUIREMENTS

C6 AIRCRAFT INSURANCE

C7 SAFETY

C8 GOVERNMENT FURNISHED PROPERTY/GOVERNMENT FURNISHED EQUIPMENT (GFP/GFE)

C9 CONTRACTOR PERSONNEL

C10 SAFETY AND ACCIDENT PREVENTION

C11 MISHAPS

C12 CONTRACT FUNDING, PERIOD OF PERFORMANCE AND OPTION PERIODS

C13 EXCLUSIVE USE PERIOD

C14 AVAILABILITY REQUIREMENTS

C15 HOLIDAY AND LEAVE

C16 MAINTENANCE DURING AVAILABILITY PERIOD

C17 UNAVAILABILITY AND DAMAGES

C18 DAILY AVAILABILITY MEASUREMENT AND PAYMENT

C19 FLIGHT TIME MEASUREMENT AND PAYMENT

C21 DEPLOYMENT/REDEPLOYMENT

C22 LOGISTICS FLOW OF AIRCRAFT AND MATERIAL TO MCMURDO STATION ANTARCTICA

C23 ENVIRONMENTAL PROTECTION

C24 COMMENCEMENT OF SERVICES

C24.1 BASE PERIOD

C24.2 OPTION PERIODS

C25 AFTER OPERATIONS REPORT

C26 COOPERATIVE CONTRACTOR AGREEMENTS

C27 CONTRACTOR DATA REQUIREMENTS

C28 MCMURDO GENERAL HOUSING INFORMATION

C29 PROTECTION OF NON-PUBLIC INFORMATION

C30 EXHIBITS Attached to this Award

C30 EXHIBITS

Exhibit 1 Rotary Wing Operations Exhibit 2 Helicopter Hangar Floor Plan and Photos Exhibit 3 Helicopter Synthetic Longline Requirements Exhibit 4 Contractor Furnished Support Equipment Exhibit 5 USAP First Aid and Survival Kits Exhibit 6 Unacceptable Aircraft Lap Belt and Shoulder Harness Conditions Exhibit 7 Pilot’s Extreme Cold Weather Clothing Exhibit 8 Acceptable Rotor Blade Paint Schemes Exhibit 9 Sample USAP NSF Paint Schemes Exhibit 10 Helicopter Like Makes and Models Exhibit 11 Contractor Personnel Security Requirements Exhibit 12 Safety Management System (SMS), Flight Time, Accident History, and FAA Violation Questionnaire.. 128

SECTION D – INSTRUCTIONS TO OFFERORS AND EVALUATION OF OFFERS

Solicitation 140D0423R0058 7 NSF Antarctica Rotary-Wing

D1 General Information D2 North American Industry Classification System (NAICS) Code and Small Business Size Standard D3 Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023) D4 Proposal Instructions D5 Period for Acceptance of Offers D6 Late Submissions, Modifications, Revisions, and Withdrawals of Offers D7 Evaluation—Commercial Items D8 & D9 Reserved D10 Tradeoff Analysis and Contractor Selection D11 Inquiries Regarding the Solicitation

SECTION E – OFFEROR’S REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

PROVISIONS INCORPORATED BY REFERENCE

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

SOLICITATION PROVISIONS INCORPORATED BY FULL TEXT

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 52.209-12 Certification Regarding Tax Matters (Oct 2020) 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (Dec 2022)151 52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation (Feb 1999) 52.233-2 Service of Protest Department of the Interior (JUL 1996)(Deviation)

EXHIBIT E-1 OFFEROR’S MISCELLANEOUS INFORMATION

EXHIBIT E-2 LIGHT HELICOPTER QUESTIONNAIRE

EXHIBIT E-3 LIGHT HELICOPTER INFORMATION FORM

EXHIBIT E-4 MEDIUM HELICOPTER QUESTIONNAIRE

EXHIBIT E-5 MEDIUM HELICOPTER INFORMATION FORM

EXHIBIT E-6 OAS-64B HELICOPTER PILOT QUALIFICATIONS

EXHIBIT E-7 PILOT QUESTIONNAIRE

EXHIBIT E-8 OAS-41 AIRCRAFT MAINTENANCE PERSONNEL EXPERIENCE SUMMARY

EXHIBIT E-9 ON-SITE MANAGER QUESTIONNAIRE

EXHIBIT E-10 FIXED RATE TABLE

EXHIBIT 11 GOVERNMENT FURNISHED PROPERTY LIST

Solicitation 140D0423R0058 8 NSF Antarctica Rotary-Wing

ACRONYMS

AC Advisory Circular ACL Available Cargo Load AD Airworthiness Directive AFF Automated Flight Following A&P Airframe and Power Plant APCO Association of Public-Safety

Communications Officials API American Petroleum Institute APM Aviation Program Manager (NSF) ASC Antarctic Support Contractor ASM Aviation Safety Manager (DOI) ASO Aviation Safety Office (DOI) ASTM American Society for Testing and Material ATC Air Traffic Control CCA Cooperative Contractor Agreement CFR Code of Federal Regulations CO Contracting Officer CONOPS Concept of Operations COR Contracting Officer’s Representative COTR Contracting Officer’s Technical

Representative CFR Code of Federal Regulations CTCSS Continuous Tone Coded Squelch System CY Calendar Year DAS Deputy Assistant Secretary DM Degrees/Minutes/Decimal Minutes DOI Department of the Interior DOD Department of Defense DOT Department of Transportation ECW Extremely Cold Weather ELT Emergency Locator Transmitter EI Energy Institute EPA Environmental Protection Agency ERG Emergency Response Guidebook FAA Federal Aviation Administration FADEC Full Authority Digital Engine Control FAR Federal Acquisition Regulations FS Forest Service FTD Flight Training Devices FTR Federal Travel Regulations GVW Gross Vehicle Weight

GPM Gallons Per Minute GPS Global Positioning System HIGE Hover-In-Ground Effect HOGE Hover-Out-of-Ground Effect HSO Health Safety Officer (NSF) IAT Interagency Aviation Training ICAO International Civil Aviation Organization ICS Intercom System IFR Instrument Flight Rules IP Institute of Petroleum IPP US Treasury Internet Payment Platform

System IRSMS Integrated Risk and Safety Management

System LL Longline MMSB Manufacturer’s Mandatory Service

Bulletins IBC Interior Business Center NFPA National Fire Protection Association NTSB National Transportation Safety Board NWCG National Wildfire Coordinating Group OAS Office of Aviation Services (DOI) PA Public Address System PFD Personal Flotation Device PIC Pilot-In-Command PPE Personal Protective Equipment PSD Plastic Sphere Dispenser PSI Pounds Per Square Inch PTT Push To Talk QMS Quality Management System RFP Request for Proposals RPM Revolutions Per Minute SAFECOM Aviation Safety Communique SFI Safety Foundation Incorporated SIM Simulator SMS Safety Management System STC Supplemental Type Certificate STEP Single-skid, Toe-In and Hover Exit/Entry

Procedures TBO Time Between Overhaul TSO Technical Service Order UL Underwriter’s Laboratory

Solicitation 140D0423R0058 9 NSF Antarctica Rotary-Wing

USAF United States Air Force USDA United States Department of Agriculture VFR Visual Flight Rules VNE Never Exceed Speed VOX Voice Activation VSWR Voltage Standing Wave Ratio VTR Vertical Reference Longline WINFLY Winter Fly-In

DEFINITIONS

Solicitation 140D0423R0058 10 NSF Antarctica Rotary-Wing

DEFINITIONS That Apply to the Schedule of Items

Additional Daily Availability – Fixed rate for additional daily availability. The Government may require work in addition to the quantities identified under the daily availability for the exclusive use period. The Government may require additional work in a minimum quantity of one aircraft for one day at any time during the term of this contract by giving written notice to the contractor at least ten days prior to the date the aircraft is required.

Aircraft may be required to operate simultaneously. Any orders for additional work shall be contiguous to the exclusive use period and will increase the exclusive use period by the number of days so ordered. This shall be a unilateral action on the part of the Government.

Aircraft Deployment and Redeployment – Firm-fixed price to deploy the aircraft from contractor’s home base to McChord AFB, WA during the Base Year. Firm-fixed price to redeploy to the contractor’s home base from Port Hueneme, CA at the conclusion of the contract. Redeployment price includes all costs, other than Government provided transportation from Antarctica to Port Hueneme, CA (i.e., packing and shipping materials, labor to assemble shipping crates, etc.). Alternate pickup and drop off points for aircraft may be available at additional cost to the contractor. Any alternate pickup and drop off points will need to be negotiated at time of identification. Deployment will be heavy-lift transport airlift (typically USAF C-17) from McChord AFB;

redeployment at the end of the contract will be by vessel to Port Hueneme.

Annual Deployment Delay - Firm-fixed price rate for one person (excluding aircraft, other equipment and materials) for one day stay in Christchurch, New Zealand. This will be paid for each day the Government takes to provide transportation to Antarctica over the number of days given in Annual Deployment Reimbursement below.

Annual Deployment Package – Firm-fixed price for deployment of all personnel, other equipment and materials (excluding aircraft) from the contractor’s home base to Christchurch, New Zealand. A deployment package is considered all personnel, other equipment and materials to support all three aircraft. Government transport is the preferred method of shipping for equipment and materials. This price should include only 3 days in Christchurch prior to the Government providing transportation to Antarctica (i.e. Contractor arrives in Christchurch on Day 1, prep work on Day 2, fly out on Day 3).

Annual Redeployment Package – Firm-fixed price for redeployment of personnel, and other equipment and materials (excluding aircraft) from Christchurch, New Zealand to the contractor’s home base. A deployment package is considered all personnel, other equipment and materials to support all three aircraft. Government transport is the preferred method of shipping for equipment and materials.

Brand Name or Equal --All items called for within the Schedule, or related specifications, or elsewhere identified in the contract as requiring any product described by its "brand name" may be substituted by an "equal" product provided such "equal" product is determined by the Government to be equal in all material respects to the "brand name" referenced within this contract. Prior to substituting an "equal" product for a "brand name" product, the contractor shall submit to the Contracting Officer (or Contracting Officer's Technical Representative, if designated) sufficient information such as cuts, illustrations, drawings or other information to aid in evaluating the proposed product. No substitutions may be made without the prior written approval of the Contracting Officer.

Daily Availability -- Fixed rate for daily availability during the exclusive use period. The daily availability rate shall include all fixed and variable costs (depreciation, salaries, overhead, annual inspections, permanent shop facilities, required training and evaluations, parts support packages, contractor furnished support equipment, Solicitation 140D0423R0058 11 NSF Antarctica Rotary-Wing medical evaluations, etc.) in providing continuous service exclusive of those costs directly attributable to actual flight.

Days – Unless otherwise specifically indicated, all ‘days’ are calendar days.

Fixed Flight Hour Rate – Fixed rate for flight time during the exclusive use period.

Key Personnel – Mechanics, on-site manager, pilots and helotechs (helotechs and helitechs are used interchangeably here and in the exhibits). Mechanics, pilots and helotechs are considered key due to specific qualifications required. The on-site manager is key for contractor management in McMurdo and as an additional pilot.

Office of Aviation Services (OAS) – OAS provides aviation management experience and expertise to DOI Bureaus and other Federal agencies. OAS is under the Deputy Assistant Secretary for Public Safety, Resource Protection, and Emergency Services (DAS-PRE).

Option Year Redeployment and Deployment of Aircraft – If offeror proposes removing the aircraft at the end of each field season, the Government will transport the aircraft from McMurdo to Port Lyttelton, NZ or Christchurch, NZ, at the end of the season and then transport them from Christchurch, NZ to McMurdo at the start of subsequent seasons. All costs required to remove/deliver the aircraft from/to Christchurch/Port Lyttelton each season will be the responsibility of the contractor. Remain on Ice will not be paid if the helicopters are removed between seasons. Approval and coordination for option year aircraft redeployment and deployment will be through the COR.

Remain on Ice – Firm-fixed price for winter storage of helicopters at McMurdo, Antarctica. The Remain on Ice Rate must cover insurance while in storage from the end of one season to the start of the next season. Rate is for each helicopter.

Solicitation 140D0423R0058 12 NSF Antarctica Rotary-Wing

DEFINITIONS that Apply to the Contract

AntNZ – The Antarctic New Zealand program.

Austral Summer/Winter – Seasons pertaining to the Southern Hemisphere.

Bridge – USAP Bridge – The online learning platform for taking and documenting training. Each participant is given a username and access to work through Pipeline requirements.

Clothing Distribution Center (CDC) – The USAP facility in Christchurch, New Zealand. ECW is issued here.

Briefings are held for each arriving group. This is also the terminal for flights to Antarctica.

Contractor Designated Point of Contact – The Contractor will provide a point of contact who can cover all parts of this contact. The COR and ASC Implementor will work with this individual directly throughout the lifecycle of the contract.

Grantee – A participant in research activities sponsored by the NSF.

Helo Ops - McMurdo Helicopter Operations, as staffed by the NSF Prime contractor, Antarctic Services Contract (ASC). Helo Ops coordination with science and support activities that require helicopter services and schedules flights as required.

Implementer – Antarctic Service Contract (ASC) employee assigned to help coordinate contractor deployment submissions and requirements. Typically, the Helo Ops Supervisor for this contract.

JTF-SFA – Joint Task Force – Support Forces Antarctica – The military support forces supporting the US Antarctica Program.

Main Body – The first series of flights transporting personnel to Antarctica from Christchurch, NZ during the start of the season (October).

McMurdo Station Manager – National Science Foundation McMurdo leadership position with authority to enforce U.S. laws (as a Special Deputy, US Marshal), respond to code of conduct violations, and manage day-to-day operations of the station as a whole.

NSF Representative – NSF On-Site Rep – The senior National Science Foundation Representative on station in McMurdo, Antarctica with the authority to act on behalf of the National Science Foundation.

Participant Guide - https://www.usap.gov/travelanddeployment/541/ - What to expect when deploying to Antarctica. Updated for each season.

Physical Qualification (PQ) – The physical qualification process to determine fitness for Antarctic duty.

Bloodwork, medical history, doctor examination, dental examination, and immunizations are required. The NSF will review each applicant’s medical submission and make a determination. Findings result in Physically Qualified (PQ) or Not Physically Qualified (NPQ). For some circumstances, there is a waiver process, but approval for a waiver is never guaranteed.

Pipeline – The process for managing personnel within the U.S. Antarctic Program. The Pipeline includes https://www.usap.gov/travelanddeployment/541/

Solicitation 140D0423R0058 13 NSF Antarctica Rotary-Wing contractor submitted employee details, the physical qualification process, required USAP training, and Polar Code of Conduct, Information Technology Policy and other policy concurrence. Each individual in the program receives a Bridge account to manage these requirements. The Implementor works with the Contractor via the SIP in POLAR ICE to manage Pipeline requirements.

POLAR ICE – Participant On-Line Antarctic Resource Information Coordination Environment – Web portal for submitting a SIP. The Contractor Designated POC submits contractor employee details, travel information, and other information through this system. The Implementor assists and coordinates throughout the process.

Principal Investigator (PI) – Lead science team member. Each science group will have a PI.

SIP – Support Information Package – All the details for logistical and support needs submitted through Polar Ice by the contractor to facilitate the deployment of personnel and cargo to Antarctica.

UTMB – University of Texas Medical Branch – The medical organization contracted by the NSF to evaluate potential USAP participants for medical fitness for Antarctic duty.

WinFly – Winter Flights. Any flights between Christchurch, NZ and McMurdo, Antarctica during the Austral winter (June, July, August).

SECTION A - REQUIREMENTS

Solicitation 140D0423R0058 14 NSF Antarctica Rotary-Wing

SECTION A – SCHEDULE OF SUPPLIES/SERVICES

A1 Contract Line-Item Numbers (CLINs)

CLIN DESCRIPTION

10 Base Period Performance of Antarctica rotary-wing flight services in accordance with (IAW) the SOW.

20 Option Period One Performance of Antarctica rotary-wing flight services in accordance with (IAW) the SOW.

30 Option Period Two Performance of Antarctica rotary-wing flight services in accordance with (IAW) the SOW.

40 Option Period Three Performance of Antarctica rotary-wing flight services in accordance with (IAW) the SOW.

50 Option Period Four Performance of Antarctica rotary-wing flight services in accordance with (IAW) the SOW.

Solicitation 140D0423R0058 15 NSF Antarctica Rotary-Wing

ITEM 1 – One Single-Engine Utility Helicopter – Exclusive Use

Designated Base: McMurdo, Antarctica

Aircraft Requirement: One Light Single Engine Utility Helicopter equipped as specified in Section B.

Note: Blades folded, opposing two blade systems or removable blades shall not exceed 18’ width of existing hangar door entry.

Crew Requirements: A crew complement for one light helicopter is 1.5 Pilot-in-Commands (PIC), one Mechanic and 1.5 helotechs.

Note: Two light single engine utility helicopters will require a total crew complement of three Pilot-in- Commands (PIC), two Mechanics and three Helotechs.

Minimum Aircraft Requirements

Seating: Five insured passenger seats, not including pilot but including copilot seat, in an aircraft normally single-pilot operated.

Powerplant: Turbine engine.

Landing Gear: Skid type.

Airspeed: 130 knots Vne at sea level

Payload: Non-jettisonable (HOGE) of 840 pounds at -10 degrees Celsius at 4,000 feet pressure altitude using a pilot weight of 225 pounds, and fuel for 1.9 hours.

Target Aircraft Requirements

Payload: Jettisonable External Load (HOGE-J) of 1,450 pounds at -20 degrees Celsius at 9,000 feet pressure altitude using a pilot weight of 225 pounds and fuel for 1.9 hours.

Note: Contractor may be required to operate from an alternate base(s) when dispatched by the Government.

See B1.4 for additional details.

Offerors shall ensure their specific helicopter is capable of meeting the above minimum requirements.

Solicitation 140D0423R0058 16 NSF Antarctica Rotary-Wing

ITEM 2 - One Single-Engine Utility Helicopter – Exclusive Use

Designated Base: McMurdo, Antarctica

Aircraft Requirement: One Light Single Engine Utility Helicopter equipped as specified in Section B.

Note: Blades folded, opposing two blade systems or removable blades shall not exceed 18’ width of existing hangar door entry.

Crew Requirements: A crew complement for one light helicopter is 1.5 Pilot-in-Commands (PIC), one Mechanic and 1.5 Helotechs.

Note: Two light single engine utility helicopters will require a total crew complement of three Pilot-in- Commands (PIC), two Mechanics and three Helotechs.

Minimum Aircraft Requirements

Seating: Five insured passenger seats, not including pilot but including copilot seat, in an aircraft normally single-pilot operated.

Powerplant: Turbine engine.

Landing Gear: Skid type.

Airspeed: 130 knots Vne at sea level.

Payload: Non-jettisonable (HOGE) of 840 pounds at -10 degrees Celsius at 4,000 feet pressure altitude using a pilot weight of 225 pounds, and fuel for 1.9 hours.

Target Aircraft Requirements

Payload: Jettisonable External Load (HOGE-J) of 1,450 pounds at -20 degrees Celsius at 9,000 feet pressure altitude using a pilot weight of 225 pounds and fuel for 1.9 hours.

Note: Contractor may be required to operate from an alternate base(s) when dispatched by the Government.

Offerors shall ensure their specific helicopter is capable of meeting the above minimum requirements.

Solicitation 140D0423R0058 17 NSF Antarctica Rotary-Wing

ITEM 3 – One Medium Utility Helicopter – Exclusive Use

Designated Base: McMurdo, Antarctica

Aircraft Requirement: One Medium Single or Multiengine Utility Helicopter (less than 12,500 pounds gross weight) equipped as specified in Section B.

Note: Blades folded, opposing two blade systems or removable blades shall not exceed 18’ width of existing hangar door entry.

Crew Requirements: A crew complement for one medium helicopter is two Pilot-in-Commands (PIC), one Mechanic and two Helotechs.

Minimum Aircraft Requirements

Seating: Nine insured passenger seats, not including pilot but including copilot seat, in an aircraft normally single-pilot operated.

Powerplant: Turbine engine(s).

Landing Gear: Skid type.

Airspeed: 120 knots Vne at sea level.

Payload: Non-jettisonable (HOGE) of 2,300 pounds at -10 degrees Celsius at 4,000 feet pressure altitude using a pilot weight of 225 pounds, and fuel for 1.9 hours.

Target Aircraft Requirements

Powerplant: Two turbine engines.

Payload: Jettisonable External Load (HOGE-J) of 2,200 pounds at -20 degrees Celsius at 9,000 feet pressure altitude using a pilot weight of 225 pounds, and fuel for 1.9 hours.

Note: Contractor may be required to operate from an alternate base(s) when dispatched by the Government.

Offerors shall ensure their specific helicopter is capable of meeting the above minimum requirements.

SECTION B – TECHNICAL SPECIFICATIONS

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SECTION B – TECHNICAL SPECIFICATIONS

B1 SCOPE OF CONTRACT

B1.1 The contractor shall provide flight services utilizing fully functional aircraft equipped to meet the specifications set forth herein. Aircraft will be operated and maintained by qualified personnel for the National Science Foundation (NSF) in support of the research activities of the United States Antarctic Program (USAP).

The NSF is the executive agency for the USAP. USAP involves the research and technical activities of the NSF and other U.S. Government agencies. As the executive agent for USAP, the NSF has cooperative agreements with other foreign nations and will dispatch aircraft under this contract for such cooperative use. USAP helicopter operations support approximately 50 projects each season. Historic annual helicopter support metrics average out to 800 to 1,100 flight hours, 4,800 passengers transported, and 1.15M pounds of cargo moved per season.

This involves approximately 350 scientists, students, and technicians. Operations are typically within an approximately 100-mile radius of McMurdo Station (see exhibit 1 titled “Rotary Wing Operations”). The type of services required include transportation of personnel and cargo in support of the scientific projects, distinguished visitor tours, related administrative and infrastructural activities, and search and rescue (SAR) as directed by the NSF Representative.

B1.2 The contractor’s helicopters will be transported from the United States to Christchurch, New Zealand to McMurdo Station, Antarctica, by heavy-lift transport aircraft (typically USAF C-17) for initial transport of the aircraft in the base year. This is anticipated to take place in late September 2024. The Government will provide the exact date by letter not later than August 1, 2024. The helicopters will then be based operationally at McMurdo Station, Antarctica to support the USAP. See exhibit “Rotary Wing Operations.”

B1.3 Typically, science personnel will camp at or close to their worksites. Helicopter support will involve establishment of the campsite from McMurdo, several camp moves over a period of weeks or months, full or half days of close support, moving between ground sampling sites, resupply from McMurdo, and the disestablishment of the campsite at the conclusion of the project. Some large projects will split their activities between the field locations and McMurdo where there is a scientific laboratory. These projects will require frequent, dependable shuttles of personnel and samples between the field and the laboratory. Most of the helicopter supported field work is in the Transantarctic Mountains and adjacent areas. Helicopters and crew may be required to overnight at locations other than McMurdo to minimize travel time to and from the worksites. Accommodation at these sites will vary between small tents to semi-permanent structures. A cook and galley facilities may be available. The contractor may have to be self-sufficient at some field locations.

“Camping” in austere conditions should be anticipated.

B1.4 Some remote deep field projects may require support beyond the nominal 100-mile radius from McMurdo.

Establishing helicopter-supported camps within the 1,400-mile LC-130 operating radius around McMurdo may be required. These camps will be established, resupplied, and disestablished primarily by the LC-130s, but local support will be provided by helicopters. Although currently not forecasted for science support, there may be a remote deep field deployment with a 30-day duration during the extent of this contract. The deployment would typically consist of the disassembly, transport via LC-130, and reassembly of two aircraft and the necessary personnel to operate and maintain the same.

B1.5 The operating terrain will vary from Ross Island, where McMurdo Station is located and which is dominated by the active 13,000 foot volcano, Mount Erebus, to fast sea ice in McMurdo Sound, to the mountainous terrain of the mostly glaciated Transantarctic Mountains including the unglaciated Dry Valleys. Mountainous operations can be expected in locations with Pressure Altitude greater than 13,000 feet and temperatures below -30

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Celsius. Less support is anticipated in the relatively featureless Ross Ice Shelf to the southeast and the Polar Ice Cap west of the Transantarctic Mountains.

B1.6 Additional activities in scope of this contract include rescue operations, transportation of personnel, transport of hazardous material, and near-marine operations. Open water operations beyond power off gliding distance from the sea ice or shoreline are not authorized.

B1.7 Search and Rescue (SAR). One medium lift helicopter shall be on call 24 hours per day, seven days per week to support the joint USAP and AntNZ Search and Rescue team. Hoist capability is not required. When the medium lift helicopter is unavailable for maintenance or other reasons, one light helicopter shall be available capable of providing SAR coverage.

B1.7.1 24/7 Outside of SAR - The Government will provide sufficient notice if 24/7 use outside of SAR is required.

B1.8 Aircraft scheduling will occur in McMurdo Station on a biweekly and daily basis. The NSF’s Antarctic Support Contract (ASC) coordinates the various research parties’ requirements and writes the aircraft daily schedules. Unless otherwise directed by the Government, ASC shall execute the schedules. The schedule will allow for personnel to meet the rest requirements identified in this contract. Should there be any disagreement regarding the schedules provided, the matter shall be referred to the NSF Representative and the COR in McMurdo Station for resolution.

B1.9 The contractor shall provide all personnel to prepare cargo for transport on aircraft at McMurdo Station and at field locations. The contractor shall also provide all cargo nets, rigging, and other components necessary to transport cargo by external loads. See exhibits titled “Helicopter Synthetic Long Line Requirements” and “Contractor Furnished Support Equipment” for quantities and specifications of materials to be provided. At some remote locations, there may not be contractor helicopter support personnel (helotechs) available. In these circumstances, other camp personnel may assist in preparing cargo under the pilot’s supervision. The pilot is responsible, in all circumstances, for the suitability and safe configuration of all loaded cargo.

B1.9.1 A minimum of four pilots who are long line proficient in the model of aircraft offered and deployed to McMurdo will satisfy the long line proficiency requirement. The preference is for all pilots to be long line proficient and OAS carded.

B1.10 Flight operations in the McMurdo area generally conclude in mid-February. Upon completion of flight operations, the contractor shall prepare and store the aircraft in the McMurdo Station helicopter hangar (Building 129) until directed by the Government to resume flight operations the following October. The contractor will be allotted one day of Daily Availability for preparation to winter over. If the schedule allows and at the discretion of the COR, helicopters may be taken off the schedule in a staggered manner to allow time for end of season maintenance. Maintenance may need to extend beyond the end of Daily Availability to complete scheduled maintenance and to prep the helicopters for winter storage.

B1.11 Prior to expiration of this contract, the Government will redeploy aircraft to the delivery point by surface vessel.

B1.12 All USAP flight operations are governed by the US Antarctic Program Interagency Air Operations Manual found at https://www.usap.gov/logistics/. Chapter 3, Rotary Wing Operations, is included in the exhibits for reference.

https://www.usap.gov/logistics/

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Note: The USAP Interagency Air Ops Manual is a living document and is updated on a biannual basis.

B1.13 It is USAP policy to fly with survival gear. Vendors are allowed to supplement/customize gear provided it meets the minimum requirements set forth in the exhibit titled “USAP First Aid and Survival Kits”. It is the intent of the Government for the helicopters to operate out of the McMurdo heliport or occasionally from a prepared camp with semi-permanent structures. However, in an emergency, an aircraft may need to divert and must be able to survive without support for multiple days.

B1.14 Operating from the McMurdo helicopter hangar and heliport: All three contracted helicopters operate from cement pads and typically stay tied down outside when not operating. Fueling is accomplished at the pad.

Daily inspections and other maintenance is often accomplished outside. An additional maintenance pad is available in front of the hangar. Helicopters must be towed over a gravel surface to and from the hangar. The hangar can hold four helicopters for winter over, but typically only one or two for maintenance. See exhibit titled “Helicopter Hangar Floor Plan and Photos” for a visual reference.

B2 CERTIFICATIONS

The contractor shall hold and keep current all of the following required certificates and shall ensure that contract aircraft are operated and maintained in compliance with those certificates at all times.

Note: All references to Title 14 of the Code of Federal Regulations (14 CFR) or to the Federal Aviation Administration (FAA) shall be construed to mean “or foreign equivalency.” In the event that a contractor is certified by another country’s commercial aviation regulations, the contractor shall prove to the Contracting Officer’s satisfaction, that the intent of the Federal Aviation Regulations required in this contract has been met.

For the purpose of this section only, the acronym “FAR” means Federal Aviation Regulation - 14 CFR. All other references to “FAR” shall mean Federal Acquisition Regulation - 48 CFR Chapter 1. Where a higher standard exists in the contractor’s country’s aviation regulations or is required by certification by that country, the contractor shall comply with the higher standard.

B2.1 A Federal Aviation Administration (FAA) Air Carrier or Operating Certificate which authorizes the contractor to operate in the category and class of aircraft and under flight conditions required by this contract (e.g., rotorcraft, visual flight rules (VFR) day/night, passengers, and internal/external cargo).

B2.1.1 The contractor is responsible for and must comply with all laws and regulations, and otherwise have or obtain all needed licenses, permits, and certifications, including, but not limited to, those necessary for the carriage of persons or property for hire within the United States and Antarctica.

B2.2 A Title 14 of the Code of Federal Regulations (CFR) Part 135 Air Carrier certificate. These aircraft shall be carried on the list required by 14 CFR Part 135.63 or Operations Specifications Part D085, “Aircraft Listing,” as appropriate. The contractor’s Operations Specifications shall authorize the carriage of hazardous materials in accordance with 49 CFR.

B2.3 A 14 CFR Part 133 “Rotorcraft External Load Operations” certificate which authorizes Class A and B loads, as a minimum.

B2.4 The contract aircraft shall have a Standard Airworthiness certificate. Installation of any equipment required by this contract shall be FAA approved.

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B2.5 Left seat PIC (Bell 205/212/412 only, if proposed). The contractor is required to have the appropriate FAA approvals for left seat operations. The contractor shall have 14 CFR Part 135 Operation Specifications and CFR 14 Part 133 approval for left seat operation, passenger transportation, and external load operations.

B3 ORDER OF PRECEDENCE

In the event of inconsistencies within the technical specification, the following order will be used in such resolution: (1) typed provisions of these specifications; (2) DOI Office of Aviation Services (OAS) supplements and/or exhibits incorporated by reference; (3) 14 CFR incorporated by reference; (4) aircraft manufacturer’s specifications; (5) other documents incorporated by reference.

B4 CONTRACTS

The contractor shall maintain a copy of the current contract and all modifications in each contract aircraft throughout the performance period. A soft copy accessible via an electronic flight bag (EFB), tablet or equivalent will meet this requirement.

EQUIPMENT REQUIREMENTS

B5 CONDITION OF EQUIPMENT

B5.1 The contractor-furnished helicopters and all other required equipment shall be new or recently refurbished to like-new condition including a high visibility paint scheme specified in section B6.13. Due to the extremely sensitive Antarctic environment, aircraft systems and components shall be maintained free of leaks, except when otherwise specified by the manufacturer. Also, due to the extremely remote geographic location of Antarctica, aircraft initially deployed to Antarctica shall have high times remaining on life-limited parts and components subject to overhaul as specified in section B31.

B5.1.1 “New or Recently Refurbished to Like New Condition” Definition: Offered aircraft must be free from working rivets, temporary field repairs such as stop drilled cracks, and cowling to airframe rubbing or chafing.

Aircraft appearance should look refurbished or like new condition.

B5.2 Prior to inspection and acceptance, the contractor shall permanently repair or replace all windows and windshields that have been temporarily repaired (stop drilling is considered temporary). All windows and windshields shall be maintained at all times and shall be clean and free of scratches, cracks, crazing, distortion, repairs, or tinting which hinder visibility.

B5.3 The aircraft interior shall be clean and neat with no unrepaired tears, rips, or other damage. The exterior finish, including the paint, shall be clean, neat, and in good condition.

B5.4 See the exhibit titled “Unacceptable Aircraft Lap Belt and Shoulder Harness Conditions” for lap belt and shoulder harness conditions that are not acceptable.

B5.5 The items listed in the exhibit titled “Contractor Furnished Support Equipment” will be furnished by the contractor. The contractor shall maintain these items in a serviceable condition and make them available for inspection by the COR or the designated alternate representative at any time.

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B6 AIRCRAFT EQUIPMENT REQUIREMENTS

The contractor shall provide two small and one medium (not more than 12,500 pounds approved gross weight) fully compliant helicopters that meet the minimum aircraft requirements specified in Section A and are equipped as identified herein.

B6.1 A complete set (paper or electronic) of current aeronautical/navigation charts covering area of operations.

Instrument Approach Plates (IAPs) are supplied by the Government annually following FAA flight checks. Digital navigation databases are maintained by Jeppesen and updated each cycle. Digitized, geo-referenced imagery is available via the Government and can be tailored upon request to Jeppesen.

B6.2 One digital hour meter installed in a location visible by the pilot and front seat observer while seated. The meter shall be wired in series with a switch on the collective control, and a switch activated by engine or transmission oil pressure or by equivalent means, to record flight time only.

B6.3 Free air temperature gauge.

B6.4 One set of individual lap belts for each installed seat. Due to USAP-issued extremely cold weather (ECW) gear and clothing, extended length seat belts may be required depending on model of aircraft offered. See exhibit titled “Pilot’s Extreme Cold Weather Clothing” and the USAP ECW Clothing Policy found at https://www.nsf.gov/geo/opp/policies.jsp.

B6.5 Double-strap shoulder harness with automatic or manual locking inertia reel for each front seat occupant.

Shoulder straps and lap belts shall fasten with one single-point metal-to-metal, quick-release mechanism.

Heavy-duty (military-style) harnesses with fabric loop connecting the shoulder harness to the male portion of the lap belt buckle are acceptable.

B6.6 Shoulder harnesses (inertia reel, if manufactured for the make and model of aircraft offered), either single-strap or double-strap, for each aft cabin occupant. Shoulder harness straps and lap belts shall fasten with a single-point, metal-to-metal, quick-release mechanism.

B6.6.1 Cabin seating arrangements for passengers will be lightweight and foldable, allowing for quick and easy removal or stowed for cargo carriage.

B6.6.2 When a litter kit required by B6.32 is installed, the shoulder harness for each aft cabin occupant is not required.

B6.7 Fire extinguisher(s), as required by 14 CFR Part 135, shall be a handheld bottle, minimum 2-B:C rating, mounted and accessible to the flight crew while seated. See the fire extinguisher maintenance instructions in Section B29.5.

B6.8 Dual controls for initial pilot performance evaluation. Dual controls may also be required for interim or recurrent pilot performance evaluations at the direction of the Government.

B6.9 Aircraft lighting for night operation in accordance with 14 CFR Part 91.205(c), including instrument lights.

B6.10 Flight instruments for low visibility flight conditions, including gyroscopic bank and pitch indicator (ADI), directional gyro, vertical speed indicator, and rate of turn indicator or skid/slip indicator or inclinometer.

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B6.11 A strobe light (with either a white, or half-white/half-red lens) or a flashing LED (red or white), mounted on top of the aircraft or otherwise visible from above, with an independent activating switch. A red strobe or rotating beacon does not satisfy this requirement.

B6.12 High visibility, pulsating, forward-facing, conspicuous lighting.

B6.13 High visibility markings on main rotor blades as specified by the exhibit titled “Acceptable Rotor Blade Paint Schemes”.

B6.13.1 A minimum of 30% of the finish on all aircraft (both light and medium) shall have a similar high visibility paint scheme, to include top and bottom of the aircraft. This paint scheme shall be highly contrasting to the Antarctic environment. See the exhibit titled “Sample USAP NSF Paint Schemes” for an acceptable example.

Note: The typical Antarctic environment consists of white, brown, and grey.

B6.13.2 The proposed design shall be as strong a contrast to the surrounding Antarctic environment as possible while retaining aesthetics and sufficient space for USAP/NSF livery markings. If aircraft are to be removed seasonally per an offeror’s technical solution, all markings designating “USAP or NSF” shall be removed prior to their employment in the off season.

B6.14 High-skid-type landing gear, if manufactured for make and model.

B6.15 Personnel access steps for aircraft with a floor height greater than 18 inches, to ensure safe entrance and exit from each door.

B6.16 Cabin heater and window defogger.

B6.17 A first aid kit containing items specified in the exhibit titled “USAP First Aid and Survival Kits” shall be carried aboard the aircraft on all flights and shall be included in weight and balance/load calculations.

B6.18 A survival kit containing items specified in exhibit titled “USAP First Aid and Survival Kits” shall be carried aboard the aircraft on all flights and shall be included in weight and balance/load calculations.

B6.19 A bubble window/door is required to maintain cabin heat during vertical reference longline operations.

The bubble window/door will be constructed in such a manner as to allow unrestricted visibility and movement by the PIC for all external load operations. Provisions shall be made to keep the bubble window clear of condensation/frost during flight operations (i.e., ducted warm air from heater/defroster).

B6.19.1 Bell 205/212/412 only (if proposed): Left hand vertical reference (bubble) door available for each aircraft which includes gauges for basic engine performance monitoring. Gauges shall be installed in a location that is viewable by the pilot during vertical reference external load operations.

Note: Bubble window not required for light single engine aircraft (AS350, if proposed) equipped with a floor window for vertical reference observation of the external load.

B6.20 Snow kit or necessary equipment to allow flight during falling snow.

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B6.21 Tundra boards…