B08__RFQ_Paper Shredding Services_Final.pdf

RFQ No. W912CN-25-Q-RU01

Issue Date: July 9, 2025

Combined Synopsis/Solicitation

9th Mission Support Command – Theater Support Group Paper Shredding Services

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal

Acquisition Regulation (FAR) Subpart 12.6, conducted using FAR 13 - Simplified Acquisition Procedures as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

(ii) Competitive quotes are being requested under Request for Quote (RFQ) Number W912CN-25-Q-RU01.

(iii) This solicitation document incorporates provisions and clauses that are those in effect through Federal

Acquisition Circular FAC Number 2025-03 and DFARS Publication Notice (DPN) 20250117

(iv) The North American Industry Classification System (NAICS) code applicable to this acquisition is 561990 All

Other Support Services and the small business size standard is $16.5 million. The product service code is R614. This procurement is an unrestricted action. The Government intends to award a Firm-Fixed Price (FFP) contract.

(v) For the purposes of quoting, the Contract Line Item Number (CLIN) structure is identified below:

CLIN Description Qty. Unit of Issue Unit Price Extended Price

0001 On-site Shredding Services 36 Each Offeror to provide Offeror to provide

TOTAL OVERALL PRICE: Offeror, please provide in US Dollars

(vi) DESCRIPTION OF REQUIREMENTS:

EXTENDED DESCRIPTION: The purpose of this requirement is to provide one-time on-site mobile paper shredding services to 9th MSC Campus at Fort Shafter Flatts, Honolulu, Hawaii, within the vicinity of Buildings 1550 and 1557. To ensure the secure destruction of both unclassified and classified documents.

Contractors shall review Attachment 0001 - Performance Work Statement (PWS) for the full description of requirements to be acquired. The Period of Performance: 28 July 2025 - 28 July 2025

RFQ ATTACHMENTS

1. B08_Attachment 1 PWS

(vii) The anticipated place of performance for the effort is:

9th MSC Campus

Fort Shafter Flatts

Honolulu, Hawaii 96819

(viii) INSTRUCTIONS TO OFFERORS: The provision at FAR 52.212-1 Instructions to Offerors – Commercial

Products and Commercial Services (SEP 2023), applies to this acquisition.

Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP

2023)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1 is augmented as follows: Offerors shall prepare their quotations IAW FAR 52.212-1 and this addendum. A complete quote must be received to be considered for the award.

Quotes that fail to address all requirements or follow all instructions will be considered non-responsive and ineligible for contract award. A complete quote includes a response and submission to each of the following:

1. General Information: Business Name, Address, Primary Point of Contact (including telephone and e-mail address), payment terms.

2. Price Quote: The Offeror shall submit complete and accurate pricing for each CLIN listed in paragraph (v) above to include the unit price and the extended price for each line item and the total price in US Dollars ($). All items must be priced; partial quotes will not be accepted.

3. Technical Capability Submission: As part of its quote, the Offeror shall submit a technical capability narrative for the services required in this solicitation. This narrative, limited to a maximum of 5 pages in

12-point font, must demonstrate a thorough understanding of the requirements stated in B08_Attachment 1 Performance Work Statement (PWS). To support the evaluation process, the narrative should assure the Government that the Offeror meet all stated requirements in the PWS. It must be formatted in accordance with the evaluation criteria specified in this solicitation. The Offeror’s submission should be a stand-alone document containing all relevant information needed for a comprehensive technical evaluation.

Offerors may enhance their submission by including supplementary materials such as pictures, brochures, product/service literature, product samples, or other pertinent technical information. These materials should support the evaluation process and demonstrate the Offeror’s ability to meet the required technical specifications and salient characteristics. However, all submissions must adhere to the established 5-page limit.

4. Past Performance Information: Offerors need not submit past performance information. The government will consider past performance information, if available, from alternative sources such as conducting independent research, including reviewing publicly available performance records, industry reports, and customer testimonials, seeking feedback from other government agencies or international organizations that have previously worked with the vendor, requesting vendors to provide their own past performance records, including references, contracts, and performance evaluations at its discretion.

5. Formatting Requirements: Adobe Acrobat (.pdf) format, Microsoft Word and Excel are the acceptable format for Offeror’s documents.

6. Solicitation Requirements, Terms and Conditions: Offeror are required to meet all solicitation requirements, such as terms and conditions, and technical requirements, in addition to those identified as evaluation criteria in section (ix). Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award. As such, the Offeror must list any exceptions to the terms and conditions in the solicitation.

7. Period for acceptance of quotes: FAR 52.212-1(c) is amended to 90 calendar days minimum acceptance period. By submittal of a quote, the contractor agrees to hold the prices in its quote firm for

90 calendar days.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1524_210320

(ix) EVALUATION FACTORS FOR AWARD: The provision at FAR 52.212-2 Evaluation – Commercial

Products and Commercial Services (NOV 2021) applies to this acquisition.

Addendum to FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (NOV 2021)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-2 is augmented as follows:

1. Basis for Award: Procedures in FAR 13.106 are applicable to this procurement. The Government will award a firm-fixed-price (FFP) contract resulting from this solicitation to the responsible Offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The

Government may award a contract based on initial offers received, without discussions or negotiations and is, therefore, seeking initial quotes that contain the Offeror’s best terms and pricing. The following factors shall be used to evaluate quotes: Technical Acceptability and Price.

The specific evaluation criteria for these factors are defined below:

a. Technical Acceptability Factor: The Government will evaluate the quote to see if the quote and any supporting documentation meet or exceed all the requirements identified in paragraph (v) of this solicitation and B08_Attachment 1 Performance Work Statement (PWS).

b. Price Factor: The Government will evaluate the total overall price for completeness and determine if it is fair and reasonable IAW FAR13.106-3(a). If competitive quotes are not received, the Government reserves the right to utilize other methods identified in the FAR to determine price reasonableness.

Completeness. Each offeror is required to provide complete pricing for each contract line identified. This section must be mathematically accurate and include all CLINs and the associated option periods that the Offeror identifies in their quote.

2. Past Performance Factor: The government may consider past performance information, if available, from alternative sources such as conducting independent research, including reviewing publicly available performance records, industry reports, and customer testimonials, seeking feedback from other government agencies or international organizations that have previously worked with the vendor, requesting vendors to provide their own past performance records, including references, contracts, and performance evaluations at its discretion. Offerors without relevant performance information shall not be considered favorably or unfavorably.

(x) The contractor shall include the provisions at 52.212-3, Offeror Representations and Certifications –

Commercial Products and Commercial Services and shall be registered in the System for Award Management

(SAM) database: https://www.sam.gov/portal/public/SAM/. Failure to comply with SAM registration may deem a vendor ineligible for award consideration.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services

(NOV 2023), applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders --

Commercial Products and Commercial Services (JAN 2025), applies to this acquisition.

(xiii) The following FAR clauses and provisions are applicable to this acquisition:

52.204-27 Prohibition on a ByteDance Covered Application (JUN 2023)

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023)

52.212-2 Evaluation—Commercial Products and Commercial Services (NOV 2021)

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services. (NOV 2023) http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1524_210320 https://www.sam.gov/portal/public/SAM/

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial

Products and Commercial Services (JAN 2025)

52.222-50 Combating Trafficking in Persons (NOV 2021)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving (MAY 2024)

52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

52.246-26 Reporting Nonconforming Items (AUG 2024)

The following DFARS clauses are applicable to the acquisition:

252.203-7002 Requirement to Inform Employees of Whistleblower Rights (DEC 2022)

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors (January 2023)

252.247-7023 Transportation of Supplies by Sea, Basic (January 2023)

252.225-7041 Correspondence in English (June 1997)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

Provisions/Clauses Incorporated by Full Text:

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov.

(End of provision)

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov.

(End of clause)

52.252-5Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

https://www.acquisition.gov/ https://www.acquisition.gov/

(End of clause)

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating is not used for this requirement.

(xv) DUE DATE AND SUBMISSION INFORMATION

Request For Clarifications and Questions (RFC) Due Date:

Must be received no later than Monday, July 14, 2025, at 9:00 AM Hawaii Standard Time (HST).

Questions shall be e-mailed to Contract Specialist, Roy Ubiles at roy.ubiles.civ@army.mil and Contracting Officer, Martin A. Celino at martin.a.celino.civ@army.mil, must include RFQ# W912CN-25-

Q-RU01.

The Government reserves the right not to respond to questions concerning this solicitation received after the date and time specified for receipt of questions. A summary of questions received, and Government responses will be provided by amendment and posted to the SAM.gov.

Request for Quotation (RFQ) Due Date:

Quotes must be submitted electronically through upload to the SAM.gov website. In the event of technical issues with the website, quotes may be submitted via e-mail to Contract Specialist, Roy Ubiles at roy.ubiles.civ@army.mil and Contracting Officer, Martin A. Celino at martin.a.celino.civ@army.mil in electronic PDF, Microsoft Word or Excel format. Faxed quotes and hand delivered quotes will not be accepted.

Include RFQ# W912CN-25-Q-RU01 on all quotes.

Quotes must be received by no later than Thursday, July 17, 2025, at 9:00 AM HST.

It is the responsibility of the Offeror to ensure quotations are received and acknowledged by the contracting officer or contracting specialist. Late submissions will be treated in accordance with the solicitation provision at FAR

52.212-1(f).

52.212-1(f) Late submissions.

(1) Offerors are responsible for submitting quotations to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 6:00 a.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before purchase order issuance and the

Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(xvi) Government RFQ Point of Contract:

The point of contact for this solicitation is Contract Specialist, Roy Ubiles at roy.ubiles.civ@army.mil and the back-up is Contracting Officer, Martin A. Celino at martin.a.celino.civ@army.mil. Reference RFQ# W912CN-

25-Q-RU01 on all email exchanges regarding this acquisition.

******* End of Combined Synopsis/Solicitation ********