B08 - Request for Quote 16June2026.docx

Request for Quotations (RFQ) Package (FAR Part 13) Requirement: Café Furniture (Chairs, Banquettes, Tables) – Delivery & Installation Location of Delivery/Performance: Fort Belvoir, VA Ship-To Address (Destination):

Ft. Belvoir Building 1456 Ft. Belvoir, Virginia 22150

USA

On Site Technical POC: Shane Whitlock NAICS (recommended): 337127 – Institutional Furniture Manufacturing PSC (recommended): 7110 – Office Furniture

1. Instructions to Quoters (FAR 13)

1.1 Set-Aside Information

This is a 100% Small Business Set-Aside solicitation under North American Industry Classification System (NAICS) code 337127, with a size standard of 1,000 employees. Only quotes submitted by small business concerns will be considered for award. By submitting a quote, the quoter is certifying their small business status under this NAICS code.

1.2 Submission Method

Submit quotes electronically to:

Jalen Jones, jalen.a.jones11.civ@army.mil and Nate Bowers, nathan.b.bowers.civ@army.mil

1.3 Quote Due Date/Time

Quotes are due no later than: Tuesday, June 23 at 1200 CST.

1.4 Questions

Questions shall be submitted to the Contracting POC no later than: Thursday, June 18 at 1500 CST.

1.5 Quote Format

Provide a quote that includes, at minimum:

1. Vendor Pricing Schedule (see Section 3).

1. Technical/Salient Characteristics Compliance (see Section 2):

· Provide manufacturer cut sheets/spec sheets for each item quoted.

· Provide upholstery/fabric information (fabric name, color, pattern, grade) for seat and back.

· Provide tabletop material/finish details and base finish details.

1. Proposed Delivery and Installation Schedule (required):

· Manufacturing/Factory Lead Time (calendar days)

· Transit/Shipping Time (calendar days)

· Estimated Installation Date (date or date range)

1. Delivery/Installation Plan:

· Confirmation of inside delivery, assembly, placement, and debris removal.

· Confirmation contractor will attach tabletops to bases.

1. Warranty Information (manufacturer and/or vendor warranty).

1. Representations and Certifications:

· Quoter must have a current and active registration in SAM.gov at the time of quote submission.

· Quoter’s SAM.gov registration must reflect their status as a small business under NAICS code 337127.

1.6 Brand Name or Equal

This requirement is written using salient characteristics. Brand name references (if any) are for descriptive purposes only. “Equal” products are acceptable if they meet or exceed the salient characteristics.

1.7 Basis for Award

The Government intends to award a firm-fixed-price purchase order to the responsible quoter whose quote represents the best value to the Government. The award decision will be based on a tradeoff between the following factors, listed in descending order of importance: Technical Acceptability, Price, and Delivery/Installation Schedule.

2. Requirements / Salient Characteristics (Technical)

2.1 General Requirements (All Items)

1. All furniture shall be new, commercial-grade, and suitable for high-traffic café/dining use.

1. Finishes and upholstery shall be consistent across the set to achieve a coordinated appearance.

1. Contractor shall deliver, assemble (as applicable), place items in designated locations, and remove all packaging/debris.

1. Tables shall be delivered as complete, compatible units (tabletop and base designed to work together) and installed/assembled by the contractor.

2.2 Item Salient Characteristics

Salient characteristics are summarized below. Full details are provided in Attachment 1 – Statement of Work (SOW).

2.2.1 Dining Chairs (Qty 28)

· Armless upholstered dining chairs

· Solid wood or composite frame; commercial-grade construction

· Dark neutral frame finish

· Dual-fabric upholstery: solid/neutral seat + patterned back (neutral palette)

2.2.2 Banquette Benches (Qty 2)

· Freestanding banquette benches, approximately 72 inches wide

· Upholstered; dual fabric coordinated with chairs

2.2.3 Round Dining Tables – Complete Units (Qty 4)

· Approximately 36-inch diameter top

· High-pressure laminate (HPL) or equivalent commercial-grade top; dark finish

· Pedestal-style dining height base compatible with the top

· Metallic base finish: brushed brass, bronze, or gold-tone (or equal)

2.2.4 Square Dining Tables – Complete Units (Qty 6)

· Approximately 42-inch square top

· High-pressure laminate (HPL) or equivalent commercial-grade top; dark finish

· Pedestal-style dining height base compatible with the top

· Metallic base finish: brushed brass, bronze, or gold-tone (or equal)

2.2.5 Delivery & Installation (Qty 1 Lot)

· Inside delivery to Ft. Belvoir Building 1456, Ft. Belvoir, VA 22150

· Assembly and placement

· Installation/assembly of complete table units

· Debris removal

3. Pricing Schedule (Section B – Line Items) Quoters shall provide their quote via their preferred vendor format. Pricing shall be firm-fixed-price and include all costs (materials, labor, freight, delivery, installation, and any incidental expenses).

Total Evaluated Price: $_____________

4. Delivery / Period of Performance

4.1 Delivery Location

Delivery shall be FOB Destination to the Ship-To address identified on page 1.

4.2 Delivery Schedule

Delivery and installation shall be completed within the timeframe proposed by the vendor and approved upon receipt of order. Quoters shall propose their earliest possible completion date in their quote. The proposed schedule will be evaluated as part of the best-value determination.

5. Inspection and Acceptance Inspection and acceptance will occur at destination after delivery and installation.

6. Attachments

· Attachment 0001 – Statement of Work (SOW)

· Attachment 0002 – Café layout rendering

7. Clauses and Provisions (to be finalized by Contracting Officer) The following clauses are incorporated by reference or in full text and are applicable to this solicitation. This is not an all-inclusive list, and the final award document may contain additional clauses.:

· FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

· FAR 52.212-2 Evaluation—Commercial Products and Commercial Services

· FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services

· FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

· FAR 52.219-6 Notice of Total Small Business Set-Aside

· FAR 52.247-34 F.o.b. Destination

· FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

· DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

· DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions.

Additional clauses may apply based on dollar value, set-aside, and local policy (e.g., invoicing/payment, delivery terms, inspection/acceptance, and any DoD/Army supplements).