B08_Performance_Work_Statement-Legal_Land_Survey__BIE.pdf

Performance Work Statement (PWS) Legal Land Survey Services Bureau of Indian Education (BIE)

1. GENERAL

This is a non-personal services contract to provide Legal Land Survey Services. The Government shall not exercise any supervision or control over contractor employees. Contractor personnel shall be accountable solely to the Contractor, who is responsible to the Government for contract performance.

2. . Intent The Bureau of Indian Education seeks professional Legal Land Survey Services to support Schools Leasing Projects. The objective of this work is to obtain accurate land surveys, produce precise, recordable legal descriptions, and ensure coordinated communication with tribal government staff, tribal school personnel, and BIE officials. These activities are essential for defining school property boundaries and supporting long-term management of educational facilities on Indian lands.

3. Description of Services / Introduction The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other non-personal services necessary to perform Legal Land Survey Services as defined in this PWS. Services include cadastral boundary surveys, professional monumentation, plat and legal description preparation, GIS mapping, field investigation, and coordination with tribal and BIE officials.

The Contractor shall perform all services to required professional standards applicable to land surveying in the State of Arizona and tribal recording requirements within the Tohono O’odham Nation.

4. Background Information The Bureau of Indian Education is responsible for securing, managing, and maintaining business site land leases for BIE-funded schools. Several school sites located within the Tohono O’odham Nation require new or updated land leases. As part of these leasing efforts, BIE must obtain professionally prepared, state-certified maps accompanied by legally defensible land descriptions. These documents support accurate recording, land use planning, and overall real property administration.

5. Purpose This Performance Work Statement establishes the technical requirements for completing legal land surveys of designated BIE school properties. Survey products will support the Bureau of Indian Education, the Tohono O’odham Nation, and other governmental stakeholders in land leasing, management, planning, and future development.

6. Project Locations

Legal land survey services are required for the following four Bureau of Indian Education school sites within the Tohono O’odham Nation:

A. Tohono O’odam High School (Site 1) HWY 86, Mile Post 74.5 Sells, AZ 85634-0002

• Map: Tohono O’odam High School – Survey Area

B. Santa Rosa Day School (Site 2) Indian Rte 15 Sells, AZ 85634-9713

• Map: Santa Rosa Day School – Survey Area

C. Santa Rosa Ranch School (Site 3) Indian Rte 35 Sells, AZ 85634-9741

• Map: Santa Rosa Ranch School – Survey Area

D. San Simon School (Potential Site 4) HC 01, Box 8292

2226 I-10BL

Sells, AZ 85634-9711

• Map: San Simon School – Survey Area

Maps will be produced by the contractor and included with draft and final deliverables. Each map shall depict survey boundaries, monuments, improvements, and datum references used.

7. . Scope of Work The Contractor shall provide all labor, materials, equipment, supervision, and professional expertise necessary to perform legal land surveys for the identified school sites. Tasks include:

• Comprehensive records research

• Recovery and evaluation of boundary monuments

• Establishment of survey control tied to recognized datums

• Boundary analysis and resolution

• Monumentation and marking

• Creation of certified survey plats and legal descriptions

• Identification and documentation of improvements affecting boundaries

• Preparation of GIS datasets with metadata

• Coordination with tribal staff, school personnel, and BIE officials

• Preparation of field notes, methodologies, supporting data, and survey records

8. Site Visit Requirements

Site visits may be required to obtain accurate field data for each of the four school properties.

Site visit activities may include:

• Locating and evaluating existing boundary monuments

• Identifying improvements, fences, utilities, or encroachments

• Conducting GPS/GNSS observations for control

• Assessing terrain conditions and access points

• Confirming physical evidence against records research

The Contractor shall coordinate site visits with school administrators and BIE.

Site visits do not require tribal approval, but the Contractor must follow all applicable Tohono O’odham Nation access protocols, safety guidelines, and cultural considerations.

9. Tribal Approval Clarification Legal land survey work for the identified BIE school sites does not require Tohono O’odham Nation approval to proceed. However, will require contacting the Tohono O’odham Nation (TON) Tribal Employment Right Office- (TERO). Survey activities may begin once coordinated with BIE and school officials. Tribal communication may be needed for access or courtesy notifications only. Final plats and legal descriptions will support tribal review as part of future leasing or land records processes.

10. Applicable Standards Survey work shall meet all applicable professional standards, including:

• BLM Manual of Surveying Instructions

• State Survey Practice Acts and administrative codes

• Tohono O’odham Nation and LTRO mapping requirements

• FGDC geospatial metadata standards

• Professional standards for legal descriptions, plats, and monumentation

11. Definitions

• Monument: Physical marking identifying a boundary corner.

• Controlling Document: Record evidence governing boundary placement.

• Legal Description: Written delineation of parcel limits.

• GIS Deliverables: Geospatial datasets supporting land administration.

12. Performance Requirements

The Contractor shall:

1. Conduct records and historical research

2. Perform field surveys and monument recovery

3. Resolve boundary lines under applicable surveying laws and standards

4. Install durable monumentation with proper references

5. Prepare certified plats and legal descriptions

6. Produce GIS-compliant geospatial datasets

7. Coordinate with tribal staff, school personnel, and BIE officials effectively

8. Consultation with tribal staff, school personnel and BIE officials prior to final deliverables.

13. Deliverables

Required deliverables include:

• Draft survey plat and legal description

• Final signed and sealed plat(s)

• Final signed and sealed legal description(s)

• Boundary analysis documentation

• Monumentation records with photo log

• GIS dataset package with FGDC metadata

• Field notes and control reports

• Documentation of stakeholder coordination

• Any additional information inclusive of land survey

14. Qualifications for Legal Land Survey Personnel Professional Land Surveyor (PLS) of Record

• Licensed as a PLS in the State of Arizona

• Minimum 10 years of legal boundary/cadastral experience

• Experience producing survey products used for tribal and federal purposes

• Proficiency in GNSS, cadastral analysis, and legal description development

Survey Party Chief / Field Lead

• Minimum 5 years of boundary survey field experience

• Proficiency with GNSS and total station instruments

• Familiarity with tribal or federal survey environments (preferred)

GIS Analyst / CAD Technician

• Experience preparing plats, geospatial datasets, and metadata

• Proficiency in ESRI and CAD platforms

• Understanding of datum transformations and data quality assurance

15. Quality Requirements

Survey products must meet:

• Professional surveying accuracy standards

• Datum and coordinate system requirements for Tohono O’odham Nation land records

• LTRO and tribal submittal requirements

• FGDC metadata standards

• Acceptable quality levels consistent with industry norms

16. Communication and Coordination

The Contractor shall:

• Coordinate access and field scheduling with school administrators and BIE

• Communicate effectively with tribal staff as needed

• Provide regular status updates throughout survey workflows

• Report conflicts or discrepancies that may affect boundary resolution

• Respect tribal customs, safety practices, and cultural considerations

17. Safety and Environmental Considerations

Contractors must comply with:

• OSHA and state safety standards

• Tohono O’odham Nation safety, access, and environmental protocols

• Cultural resource sensitivity procedures during field activities

18. Data Ownership and Handling

All survey data, plats, GIS files, notes, and supporting documentation produced under this PWS are the property of the Bureau of Indian Education.