B09_Performance_Work_Statement-Legal_Land_Survey__BIE_-FINAL_9_04_26_0001.pdf

Performance Work Statement (PWS) **FINAL 9/04/2026 Legal Land Survey Services Bureau of Indian Education (BIE)

1. GENERAL

This is a non-personal services contract to provide Legal Land Survey Services. The Government shall not exercise any supervision or control over contractor employees. Contractor personnel shall be accountable solely to the Contractor, who is responsible to the Government for contract performance.

2. . Intent The Bureau of Indian Education seeks professional Legal Land Survey Services to support Schools Leasing Projects. The objective of this work is to obtain accurate land surveys, produce precise, recordable legal descriptions, and ensure coordinated communication with tribal government staff, tribal school personnel, and BIE officials. These activities are essential for defining school property boundaries and supporting long-term management of educational facilities on Indian lands.

3. Description of Services / Introduction The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other non-personal services necessary to perform Legal Land Survey Services as defined in this PWS. Services include cadastral boundary surveys, plat and legal description preparation, GIS mapping, , and coordination with tribal and BIE officials.

The Contractor shall perform all services to required professional standards applicable to land surveying in the State of Arizona and tribal recording requirements within the Tohono O’odham Nation. The contractor must hold a professional land surveyor license issued by the Arizona State Board of Technical Registration (AZBTR).

4. Background Information The Bureau of Indian Education is responsible for securing, managing, and maintaining business site land leases for BIE-funded schools. Several school sites located within the Tohono O’odham Nation require land leases. As part of these leasing efforts, BIE must obtain professionally prepared, state-certified maps accompanied by legally defensible land descriptions. These documents support accurate recording, land use planning, and overall real property administration.

5. Purpose This Performance Work Statement establishes the technical requirements for completing legal land surveys of designated BIE school properties. Survey products will support the Bureau of Indian Education, the Tohono O’odham Nation in land leasing, management, planning, and future development.

6. Project Locations

Legal land survey services are required for the following four Bureau of Indian Education school sites within the Tohono O’odham Nation:

A. Tohono O’odam High School (Site 1) HWY 86, Mile Post 74.5 Sells, AZ 85634-0002

• Map: Tohono O’odam High School – Survey Area

B. Santa Rosa Day School (Site 2) Indian Rte 15 Sells, AZ 85634-9713

• Map: Santa Rosa Day School – Survey Area

C. San Simon School (Potential Site 4) HC 01, Box 8292

2226 I-10BL

Sells, AZ 85634-9711

• Map: San Simon School – Survey Area

Maps will be produced by the contractor and included with draft and final deliverables. Each map shall depict survey boundaries and datum references used. All maps and documentation are to be submitted to BIE personnel for review before contractor signs off on any documentation.

7. . Scope of Work The Contractor shall provide all labor, materials, equipment, supervision, and professional expertise necessary to perform legal land surveys for the identified school sites. Tasks include:

• Establishment of land survey in reference to on-site datums

• Creation of certified survey plats and legal descriptions

• Coordination with tribal staff, school personnel, and BIE officials

• Preparation of field notes, methodologies, and supporting data

• All maps and documentation are to be submitted to BIE personnel for review before contractor signs off on any documentation.

• Vendors must contact the TERO office to complete an exemption form (non-construction) from the TON TERO office.

8. Site Visit Requirements Site visits may be required to obtain accurate field data for each of the four school properties.

Site visit activities may include:

• Utilizing reference datums to produce a land survey and legal description of the land

• Assessing terrain conditions and access points

The Contractor shall coordinate site visits with BIE officials and school staff.

Site visits do not require tribal approval, but the Contractor must follow all applicable Tohono O’odham Nation access protocols, safety guidelines, and cultural considerations.

9. Tribal Approval Clarification Legal land survey work for the identified BIE school sites has been approved by Tohono O’odham Nation officials. Survey activities may begin once coordinated with BIE and school officials. Final plats and legal descriptions will support tribal review as part of future leasing or land records processes.

10. Applicable Standards Survey work shall meet all applicable professional standards, including:

• Produce a Legal Land Survey in compliance with the state of Arizona

• Provide proof of a Professional Land Surveyor license issued by the Arizona State Board of Technical Registration (AZBTR).

• Professional standards for legal descriptions and Boundary Survey Plat of Parcel.

11. Definitions

• Reference Datum: Physical marker identifying land boundaries

• Legal Description: Written delineation of parcel limits.

12. Performance Requirements

The Contractor shall:

1. Perform field surveys

2. Prepare certified plats and legal descriptions

3. Coordinate with tribal staff, school personnel, and BIE officials effectively

4. All maps and documentation are to be submitted to BIE personnel for review before contractor signs off on any documentation.

13. Deliverables

Required deliverables include:

• Final survey plat and legal description

• Final signed and sealed legal description(s)

• Boundary analysis documentation

• Field notes and control reports

• Documentation of stakeholder coordination

• Any additional information inclusive of land survey required by the State of Arizona

14. Qualifications for Legal Land Survey Personnel

Professional Land Surveyor (PLS) of Record

• Licensed as a PLS in the State of Arizona

• Experience producing survey products used for tribal and federal purposes

• Familiarity with tribal or federal survey environments (preferred)

GIS Analyst / CAD Technician

• Experience preparing plats and Legal Descriptions

15. Quality Requirements

Survey products must meet:

• Professional surveying requirements in the state of Arizona

• Acceptable quality levels consistent with industry norms

16. Communication and Coordination

The Contractor shall:

• Coordinate access and field scheduling with school administrators and BIE

• Communicate effectively with tribal staff as needed

• Provide regular status updates throughout survey workflows

• Report conflicts or discrepancies that may affect boundary resolution

• Respect tribal customs, safety practices, and cultural considerations

• All maps and documentation are to be submitted to BIE personnel for review before contractor signs off on any documentation.

17. Safety and Environmental Considerations

Contractors must comply with:

• OSHA and state safety standards

• Tohono O’odham Nation safety, access, and environmental protocols

• Cultural resource sensitivity procedures during field activities

18. Data Ownership and Handling

All survey data, plats, GIS files, notes, and supporting documentation produced under this PWS are the property of the Bureau of Indian Education.