B09_Attachment_Solicitation_Amend_0003-Q_A_10_05_26_0003.pdf

140A2326Q0276 Legal Land Survey Services, BIE Updated 10.05.26

Amend 0002: Questions and Answers (Q&A)

READ SOLICITATON, ALL AMENDMENDS AND REVIEW ALL ATTACHMENTS.

1. The revised PWS states that legal land survey services are required for four BIE school sites, and Section B prices both Legal Land Survey Services and Consultation at a quantity of four each. However, Section 6 of the revised PWS lists only three locations: Tohono O’odham High School, Santa Rosa Day School, and San Simon School (identified as “Potential Site 4”). Please confirm the complete four-site list and identify the missing site, if applicable.

Answer:

See Amend 001: Extend the solicitation response date, updated performance work statement includes 3 schools;

1) Tohono O’odham High School, 2) Santa Rosa Day School and 3) San Simon (See Performance Work Statement- Legal Land Survey, BIE -FINAL 9.04.26 for final SOW) See below price schedule for 3 schools.

2. Please confirm whether survey limits, approximate acreage, parcel boundaries, existing legal descriptions, lease records, prior surveys, or other existing property information will be provided for each site to support pricing and performance.

Answer: Survey-area maps and approximate acreage for each applicable school site are being provided to assist offerors with pricing and performance planning. No existing legal descriptions, prior surveys, or other property records are available. See attach map with approximate acreage per school.

3. For CLIN 00002 – Consultation, please clarify what constitutes one unit of consultation and the anticipated level of effort or deliverable associated with each unit.

Answer: Updates- Amend 0001 from 4 to 3 schools. See above table clarifying consultation price schedule.

One (1) unit of consultation represents consultation for one (1) school site, for a total of three (3) units – San Simon School, Tohono O’odham High School, and Santa Rosa Day School.

Consultation may include review of boundary considerations, site conditions, provided survey-area maps, and coordination with BIE, school personnel, and tribal staff, as necessary.

The level of effort required for each site shall be determined by the Professional Land Surveyor based on their professional judgment and the conditions and requirements of the individual site.

4. Please clarify the required period of performance. The solicitation identifies delivery as 30 days after receipt of order, while the background investigation requirements state that adjudication may take up to 40 days and that this timeframe is included in the period of performance.

Answer: Period of performance start date will be updated upon award based on awardee’s quote response. Will adjust period of performance based on vendor response

5. Please confirm that CFedS certification is not required and that an Arizona-licensed Professional Land Surveyor meeting the qualifications in Section 14 of the PWS satisfies the professional licensing requirement.

Answer: CFedS certification is not required. Per the PWS, 14. Qualifications for Legal Land Survey Personnel. Must be Licensed as a PLS in the State of Arizona to meet the requirement based on PWS.

NO. Description Price QTY Each Total 10 Legal Land Survey Services, BIE $ 3 each $ 20 Consultation, BIE $ 3 each $ Total Base Year: $

6. Does the 30-day delivery requirement still apply given the background-clearance requirements before onsite work?

Answer: Government anticipates actual survey service for 3 schools with consultation will require 30 days. The period of performance start and end date will be updated based on awardees’ quote response.

7. Since Amendment 0002 removed the Indian Economic Enterprise set-aside, can you confirm that the IEE representation forms are no longer required with the quote?

Answer: Correct, ISBEE/IEE forms are no longer needed. See Amend 0002 Solicitation provision for ISBEE/IEE removed, as solicitation set aside was updated to Small Business.

8. What exactly is the scope of work?

Answer: This is a non-personal services contract to provide Legal Land Survey Services, see attach Performance Work Statement (PWS) The PWS is to provide professional legal land surveying services for three BIE school sites located within the Tohono O’odham Nation: San Simon School, Tohono O’odham High School (TOHS), and Santa Rosa Day School (SRDS).

For each site, the Contractor shall perform the fieldwork and professional surveying necessary to survey the designated area shown on the provided survey-area map and prepare an accurate legal description of that area.

The work includes establishing the survey using on-site reference land markers; preparing a certified survey plat and signed and sealed legal description; preparing supporting field notes, reports, and survey documentation; and coordinating with BIE, school personnel, and tribal staff as necessary.

All maps and survey documentation shall be submitted to BIE for review prior to the Contractor’s final sign-off.

9. Are we describing by metes and boundary a “lease” area or defining the boundaries of the school?

Answer: The purpose of the survey is to survey and prepare an accurate legal description of the designated lease area shown on the provided survey-area map for each school site.

The Contractor is not being asked to independently determine the boundaries of the overall school property. The survey should be based on the designated lease area identified on the provided maps.

10. Evan though these are on Tribal Lands, you want them to be recorded at the recorders office and maps made of the lease area recorded at the State?

Answer: No. The Contractor is not responsible for recording the survey documents with an Arizona county recorder or State office.

The survey work must, however, be performed by a Professional Land Surveyor licensed in the State of Arizona.

11. All three of these are thousands of feet inside the reservation. Are we still going to tie it into the reservation boundary?

Answer: No. The surveys are not required to be tied to the exterior boundary of the Tohono O’odham Nation reservation.

The Contractor shall survey the designated lease area shown on the provided survey-area map for each school site using on-site reference land markers appropriate for completing the required survey and legal description.

12. Is there perimeter fencing for us to locate the school limits?

Answer: No. Designated land markers will be present at each school site to identify the intended survey area.

13. Are you wanting this in the Arizona State Plain Coordinate system?

Answer: No. The completed survey results and associated documentation will only be submitted directly to BIE.

14. Can we just use that system to define the lease areas?

Answer: No. The Contractor shall survey the designated lease areas shown on the provided survey-area maps using the designated on-site land markers and prepare the required legal descriptions and survey documentation for submission to BIE.

15. Are there going to be any taxes paid to the tribe up-front or after the job is completed?

Answer: See PWS Section 7. Scope of Work (7th) bullets Vendors must contact the TERO office to complete an exemption form (non-construction) from the Tohono O’odham Nation (TON) Tribal Employment Rights Office (TERO) office.

16. Are survey-area maps, acreage, parcel limits, or existing legal descriptions available for each site?

Answer: Please refer to the response to Question 2 regarding the information available for each site.

17. Please confirm whether the 30 Days After Receipt of Order delivery language controls the full performance period for all survey and consultation deliverables, notwithstanding the Section B "TBD" period of performance.

Answer: Due to amendments posted after original solicitation, the period of performance will be updated at time of award based on quotes received.

(END of Q&A)

MAPS:

Legal Land Survey Services, Bureau of Indian Education (BIE) Tohono O’odham Nation School Sites

Below are the survey-area maps and approximate acreage for each school site.

San Simon School

Tohono O'odham High School

Santa Rosa Day School