B08 Invasive Ordering Guide IDIQ 03.10.21_0001.docx

ORDERING GUIDE

Invasive Species Indefinite Delivery Indefinite Quantity

U.S. Fish & Wildlife Service Acquisition Property Office 1875 Century Blvd Atlanta, Georgia 30345

March 4, 2021

5 | Page

Table of Contents

Background

Invasive native and non-native invasive ('exotic') plants are species that man has intentionally or unintentionally introduced into an area outside their natural range. The invasion of invasive and non-native invasive plants is one of the most serious threats facing National Wildlife Refuges today. If invasive and non-native invasive plants are not actively managed or controlled, the integrity of floral and faunal resources managed by the U.S. Fish and Wildlife Service are at risk of significant degradation or loss. These species, when dominant, affect native plant and wildlife abundance and diversity, seriously impact habitat restoration projects, and disrupt ecosystem function. Invasive native and non-native invasive plant species of concern include cattail, Phragmites, air potato, Australian pine, Bischofia, Brazilian pepper, carrotwood, climbing cassia, Chinese tallow tree, Cuban bulrush, earleaf acacia, Java plum, knickerbean, lead tree, Melaleuca, moonvine, Japanese and Old World climbing fern, Pinus spp. (native pine), possum grape (native vine), Quercus spp. (native oak), Sabal spp. (cabbage palm), Salix spp. (native willow), water hyacinth, water lettuce, weeds, and assorted non-native invasive grasses such as Burma reed, cogongrass, Guinea grass, Napier grass, natal grass, and para- and torpedo grass. The species listed above are for reference purposes only. Florida currently has over 85 Category 1 and 2 non-native plant species, respectively, listed as detrimental to Florida habitats and native and threatened and endangered wildlife. Identified target species shall include both aquatic and terrestrial plant species, native invasive and non-native invasive plants, and control shall include both ground (primary) and aerial (limited) treatment methods. Contractors should have the technical capability to provide treatment for a diverse array of invasive, non-native, and non-native invasive plants.

Mission

The National Wildlife Refuge System’s mission is to administer a national network of lands and waters for the conservation, management, and where appropriate, restoration of the fish, wildlife, and plant resources and their habitats within the United States for the benefit of present and future generations of Americans. In 2003, the FWS developed a National Strategy for Management of Invasive Species. This strategy recognized that an aggressive invasive species prevention and control program is the only way the Refuge System can effectively carry out its mission, and outpace the rapid expansion of the threat of invasive and/or non-native ('exotic') pest plants. Invasive and non-native invasive plant management projects are designed to restore native vegetation, and improve the diversity of native habitats as part of over-arching habitat improvement and conservation plans specific to each individual refuge or hatchery. Comment by Isaiah D Delemar: Eliminate and/or.

Introduction

This contract is developed to responsible contractors to provide crews, equipment, herbicides, and supplies for the control, removal and treatment of invasive native, non-native, and non-native invasive plants via approved ground application techniques on all Florida National Wildlife Refuges and any newly established, or future acquired refuge lands when applicable.

IDIQ Delivery Order Management

In response to proposal requests, the contract shall either submit a proposal or written notification of a decline to quote.

Contract Award Information

Contractor will provide Point of Contact (POC) information for who will be contacted for subsequent task order requests. Contractor will ensure the designated COR has current POC information to ensure all requests are performed timely.

Note: This information will be updated on award of contract.

Contract: TBD Company Name:

Address:

POC:

Phone:

Email:

General Contract Information

Period of Performance: Each IDIQ has a base year starting from the date of award and 4 option years. The contacts were affective October 1, 2021.

Purchase Limitations: The minimum for this indefinite quantity contract shall be a quantity or combination of supplies equal to the amount set forth. The minimum guaranteed contract amount is $1,000.00. The minimum guaranteed will be obligated at a later date if not met by an individual delivery order. The maximum contract amount (ceiling) for this IDIQ contract including all options is $15,000,000.00 per contract. Comment by Thomas, William G: Thought the total value of the IDIQ was going to be $15,000,0000 over 5-year period????

Pricing: See the pricing on each individual IDIQ, or reference the overall pricing guide provided as an attachment to the ordering guide.

Note: Consolidated pricing guide will only be made available to the government.

Ordering Guidelines

The IDIQ allows for any U.S. Fish and Wildlife Service (USFWS) contracting representative to purchase services within this document. Contractors have provided the maximum amount per acre they will charge for any given services. Upon request for quote, contractors will provide their best pricing based on the Scope of Work provided.

The requesting program or office will generate the Statement of Work (SOW) will be generated by the requesting program or office. The program has broad discretion on the their particular SOW’s formatting and content of their particular SOW. All SOWs must include the following:

(A) Performance Period of Performance

(B) Description of infestation, that reasonably describes the general scope, nature, complexity, and purpose of the supplies or services the Government will acquire under the contract in a manner that will enable a prospective offeror to decide whether to submit an offer.

(C) Location information to include the address or approximate coordinates work will be performed.

(D) Visual documentsation of area needing treatment and the approximate number of acres.

Award of Delivery Orders under IDIQ contracts will be made on a "best-value" basis as determined by the respective ordering activity or lowest price only. “Best-value” for the acquisition of invasive services may not be solely based on the lowest price. Indicators that ensure performance functions include current contractor work capacity, work plan, and price. The COR may assist in evaluating the indicators which are appropriate to a specific acquisition.

The ordering office will make their own determination, through acquisition planning, on which source selection method will be suitable for their needs.

Fair Opportunity

Fair opportunity shall be given to all contractors who are on the IDIQ. All IDIQ contractors are to be contacted and asked to submit a current priced quote and any additional supporting document, if requested.

Exceptions

The contracting officer must provide each awardee a fair opportunity to be considered for each order exceeding $3,500 issued under multiple task-order contracts, except

(A) The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

(B) Only one awardee can provide the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

(C) The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

(D) It is necessary to place an order to satisfy a minimum guarantee.

(E) For orders exceeding the simplified acquisition threshold, a statute expressly authorizes or requires that the purchase be made from a specified source.

(F) In accordance withPer Ssection 1331 of Public Law 111-240 (15 U.S.C. § 644(r)), contracting officers may, at their discretion, set aside orders for any of the small business concerns identified in 19.000(a)(3). When setting aside orders for small business concerns, the specific small business program eligibility requirements identified in part 19 apply.

If fair opportunity is limited then a justification must be prepared in accordance withper FAR and local policy.

Issuing Authority

Any warranted Contracting Officer (CO) belonging to USFWS or any of its offices may order against this contract within their delegated warrant authority, provided the IDIQ does not exceed the ceiling amount. COs seeking to place orders against this contract consent to the terms and conditions steated forth in the IDIQs.

Task Order Administration

The IDIQ Task Order CO is responsible forwill administeration and managem ent of the Task Order. Under no circumstances shall any understanding, agreement, modification or any other action in deviation from the IDIQ’s terms and conditions of the IDIQ be effective or binding upon the Government. The IDIQ CO is available to answer questions concerning planning and developing the task orders, review and approval procedures, and can provide overall guidance, oversight and general information regarding this contract. The CO issuing the IDIQ Task Order will perform aAll the administration associated with individual IDIQ Task Orders will be performed by the CO issuing the IDIQ Task Order. Additionally, all official IDIQ Task Order files will be maintained by each ordering office. Station CORs or Site Representatives, responsible for project oversight, will be assigned at the task order level.

Contractor Performance Assessment Reports

In accordance withPer FAR 42.1502(b), “Agencies shall prepare an evaluation of contractor performance for each contract that exceeds the simplified acquisition threshold.” As required, contractor performance will be monitored and entered into the Contractor Performance Assessment Reporting System (CPARS). On each order meeting the simplified acquisition threshold (currently $250,000.00), a vendor performance report will be generated in CPARS.

Therefore, wheatn the completion of each IDIQ Task Order that exceeds the simplified acquisition threshold is completed, the issuing CO shall complete a contractor performance report in CPARS. The preparingation and completingon of these reports is the ordering CO’s dutresponsibility of the ordering CO, but should include input from the assigned COR or Program Site Representative.

Government Points of Contact

Base IDIQ Contracting Administrator (Primary POC) Constance Fields Phone: (404) 679-4112 Email: constance_fields@fws.gov

Base IDIQ Contracting Officer Representative (COR) William “Bill” Thomas Phone: 561-735-6011 Email: william_g_thomas@fws.gov

Base IDIQ Contracting Officer (Primary POC) Joshua Carter Phone: 208-296-9456 Email: joshua_carter@fws.gov image1.jpeg