B08.02 Combined Synopsis Solicitation SLF 3Q26 4 30 2026 GCsigned.pdf

Combined Synopsis/Solicitation Number: W912HQ26QA004 Request for Quotes

3rd Quarter FY2026 USACE Senior Leader Forum (U-SLrF) Venue

This is a combined synopsis/solicitation for commercial items prepared in accordance with the Revolutionary FAR Overhaul Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-05, dated 7 August 2025.

This solicitation is issued as a 100% SMALL BUSINESS SET-ASIDE request for quotation (RFQ). All interested small business vendors are encouraged to submit a quote. The assigned NAICS code is 721110, Hotels (except Casino Hotels) and Motels. The size standard for this NAICS code is $40,000,000. The Product Service Code is X1AB Lease/Rental of Conference Space and Facilities.

Description: The U.S. Army Corps of Engineers (USACE) seeks venue space for the Commanding General's USACE Senior Leaders Forum (U-SLrF) occurring 27-28 MAY 2026 for 180-200 federal government attendees. U-SLrF mobilization ('set-up') and rehearsals will commence on 26 MAY 2026 with demobilization ('tear-down') taking place 29 MAY 2026. The primary plenary meeting conference space must accommodate an estimated 180 (maximum

200) people for the period of 26 MAY 2026 through 29 MAY 2026 in which the space is ideally configured using 10-person ‘table rounds’ (i.e., banquet style room configuration) to facilitate adult learning. Additionally, USACE is offered the ability to secure and use up to four (4) breakout rooms to accommodate up to four (4) breakout groups / separate meetings simultaneously with various audience sizes of 6-10, 10-20, and 20(+) for the period of 27 MAY 2026 through 28 MAY 2026. It is possible that USACE may ship audio / visual (A/V) equipment to arrive at a vendor’s location on the afternoon of 25 MAY 2026. Additional details and requirements for the event can be found in the attached Performance Work Statement (PWS).

Contract Line Items: This requirement and associated contract line-item numbers (CLINs) is provided in the attached PWS and Pricing Schedule.

Basis for award: The Government will award a contract resulting from this combined synopsis solicitation on the basis of the lowest price offer whose quote meets the technical requirements as listed in the performance work statement, along with a price that is fair and reasonable.

Offerors must submit the following documents for this solicitation:

1. Offer using CLIN structure in the attached Pricing Schedule;

2. A technical description of the services being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

3. Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

4. Offerors are required to be actively registered in the System for Award Management (SAM) at www.sam.gov prior to submitting the offer to the Government. Offerors are highly encouraged to download and review all attachments to this solicitation in SAM.gov prior to submitting an offer.

Period and Place of Performance:

Period of Performance: 25 May 2026 through 29 May 2026.

Performance or Delivery shall take place at: Contractor’s facility (hotel).

Date, Time, and Place Offers are Due: The closing date for the delivery of a response to this combined synopsis/solicitation is on or before 2:00 pm ET on 7 May 2026. Offers shall be e-mailed to the Points of Contact (POCs) shown below by the closing date and time. It is the offeror’s responsibility to ensure that the transmission is received by the Government prior to the closing date and time. Upon receipt of an electronic offer, the Government will acknowledge receipt of that offer via email to the offeror.

Contracting Officer: Giorgiana Chen Address: 7701 Telegraph Road, Alexandria, VA 22315 Phone: 703-428-7131 Email: Giorgiana.Chen@usace.army.mil

Contract Specialist: Jordan Baker Address: 7701 Telegraph Road, Alexandria, VA 22315 Phone: 703-428-6372 Email: Jordan.D.Baker@usace.army.mil

Questions due date: 4 May 2026 at 2:00 P.M. ET.

Giorgiana Chen Contracting Officer