B08_-_Attchment_3_-_SOW_FY26_Hazardous_Tree_Contract.pdf

PART 1:

GENERAL

1. Background:

The National Park Service (NPS), National Capital Parks-East (NACE) maintains jurisdiction over more than 8,000 acres of landscape, and 123 lane miles of roadway, at 14 individual park units. This project will mitigate hazardous conditions and improve landscape aesthetics by pruning and removing trees and woody vegetation along roadsides, within trail corridors, in park landscapes, and near park facilities. This is a firm, fixed price contract, with all work to be complete within 5 calendar months of the NTP.

The contractor will be responsible for obtaining final measurements and verifying existing conditions prior to submittal of bid. The contractor shall provide all management, supervision, labor, materials, supplies, tools, equipment, and all other items necessary to coordinate and ensure quality workmanship.

2. PROJECT DESCRIPTION

2.1

NACE has limited tree industry resources and is therefore limited in providing the proper care to our over 8000 acers of urban forestry. The majority of NACE parks and roadways are in highly urbanized areas where there is an elevated level of risk due to close proximity of structures, human population, and adjacent roadways. The park does not have the capacity to manage tree removal on all 8,000 acres of land under the jurisdiction of NACE. Tree management in these areas is often quite complex, requiring specialized equipment, rigging, and climbing. This project is necessary to provide additional funding to protect park visitors, employees, and resources from hazardous trees.

Contractor shall assist with creating clear zones, hazardous tree removal, meadow clearing, occasional storm damage, pruning and all-around proactive tree maintenance, in order to protect and preserve our urban forest and help to create a safe environment for visitors and staff.

2.2 SCOPE OF

WORK

Objective: Mitigate all tree and vegetation hazards that have been identified by the Tree Crew Supervisor and or a representative of the National Park service NACE.

1. Contractor shall show up at predetermined time at a predetermined area with tree crew and equipment necessary to work an 8-hour day on the mitigation of hazardous trees and vegetation. Contractor shall give at least two working days advance notice before any work is performed. Mitigation shall include all aspects of tree care to include but not limited to, the creation of clear zones on trails, roads and parkways, tree removal, meadow restoration, vegetation removal, tree pruning, chipping, log removal, storm damage and vegetation management, as per the needs of The National Park Service NACE.

TASK 1: Provide ten (10) eight (8) hours days of tree service per month for the period of performance. To mitigate tree hazards that have impact on all trails and fire roads throughout Greenbelt Park. areas throughout NACE.

Contractor may substitute some days in the month to add to another month if agreed on by both the contractor and the designated representative of NACE. Payment shall be on a quarterly basis as determined by the number of days worked in the designated months.

• Contractor must provide a crew with a minimum of 5 members to include 2 climbers and 3 ground workers. One of which shall speak English (responsible party on site must speak English) and one of which shall be an ISA certified arborist. The crew shall have a machine capable of moving logs and debris from work areas without causing damage to the ground, a chipper capable of chipping wood materials up to 12 inches in diameter and a suitable truck to chip into.

The truck shall be capable of holding at least 10 cubic yards of wood chips. Bucket truck can be substituted for climbers when appropriate and agreed on by the NACE representative.

• Contractor shall provide all tools, fuel, equipment and all ANSI and OSHA standard industry related safety gear necessary to carry out an 8-hour day of brush chipping, tree climbing, vegetation and tree removal, tree felling and hazardous tree removal.

• Contractor shall abide by all arboriculture standards conducted in accordance with the most recent version of the ANSI standards and industry bylaws.

• All lane closures or disruption to traffic shall be coordinated with the park COR and USPP. At no time shall traffic be completely stopped or impeded by the work of the contractors. Single lane closures are only permitted during non-rush hours, M-F 0900 to 1530 and require one week minimum advanced notification. The contractor shall supply and set up all advanced signage and traffic control for roadside operations and lane closures. All lane closures must be in accordance with MUTCD guidelines. If the situation necessitates the involvement of USPP for traffic control, the contractors shall be responsible for reimbursing USPP for overtime expenses incurred for lane closures on NPS owned and operated roadways. The contractor shall be responsible for the cost, coordination, and permitting of any/all lane closures or traffic disruptions on roadways owned by entities other than the NPS

• The contractor shall remove all resulting debris from the site, except for chips. Chips may be broadcasted beyond the mowed grass area, and away from any clear zones. Chips may not exceed 2” in depth, nor may chips remain in mowed areas

Please provide a bid for:

An average of ten (10), Eight (8) hour days per month of tree service (brush chipping, tree climbing, tree pruning, trail clearing, clear zone establishing, tree felling, elevating, slashing and hazardous tree removals) to be carried out in designated time frame at NACE to be determined by needs of the NPS, NACE and the tree crew supervisor.

BASE BID: Provide tree removal and pruning service adhering to the requirements in Task 1 for a period of one year from the date of award.

2.3 Technical

Requirements

A: All pruning, and tree care operations are to be conducted in accordance with the most recent version of the ANSI 300 and Z133 pruning standards, ISA standards, state, local, and industry bylaws.

B: For tree removals, all stumps outside of mowed areas shall be no taller than 2 inches above surrounding ground level. Tree removals in mowed areas shall have the stumps ground to six inches below the surrounding ground level, and topped with topsoil to match surrounding grade. Contractor will spread and mix a tall fescue 31 seed mix into the placed topsoil.

PROTECTION OF GOVERNMENT PROPERTY:

1. The Contractor shall assume full liability and responsibility for any loss or damage to Government property caused by his operations and shall assume full responsibility for any and all damages or claims for damage for injury to persons, property or equipment which might result from any service performed under this contract. The Contractor shall be responsible for the repair or replacement of all damaged government property caused by his operations.

2. Tree and Turf Protection: All motorized equipment used shall be conveyed and staged on ground mats (e.g. Alterna mats) designed for the purpose of unpaved surfaces. At no time shall motor vehicles or heavy equipment be in direct contact with turf or critical root zones.

2.4 PERMITS AND

RESPONSIBILITIES:

1. The contractor shall, without additional expense to the Government, be responsible for obtaining and renewing all necessary licenses and permits.

2. The contractor shall be responsible for all damages to persons or property that occur as a result of the contractor's negligence and shall take proper safety and health precautions to protect the work, the workers, the public and the property of others.

3. The contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

2.5 ON-SITE

SUPERVISOR:

1. As a minimum, the contractor must provide one on-site supervisor to direct all contract personnel and maintenance operations.

2. The on-site supervisor shall be fluent in the English language in order to effectively communicate with the contractor's employees and/or subcontractors as well as the COR and other Government personnel.

3. If the on-site supervisor is not present or absent due to illness or other reasons, the contractor shall provide an alternate supervisor to manage and direct all contract personnel and operations. The alternate supervisor shall possess the same qualifications as the on-site supervisor.

4. The onsite supervisor shall be available for phone calls during all working hours.

5. A current ISA Certified Arborist shall always be on the job site and shall be the primary contact with the Government's technical representative responsible for controlling the quality of work and inspecting all completed work in order to verify requirements are met. The contractor shall provide the arborist's certification ID for verification before work begins, and any time there is a change in the onsite arborist. Certification and currency will be subject to verification by the government utilizing the ISA database.

2.6

CONDUCT:

1. The contractor's employees shall, always, while on the job site, whether on or off duty, conduct themselves in a professional, orderly and safe manner.

Rudeness, fighting, being under the influence of alcohol and/or drugs or bringing and/or consuming alcohol and/or drugs, gambling, soliciting, stealing, and any immoral or otherwise undesirable conduct shall not be permitted on the job site and shall result in immediate and permanent removal from the job site of any employee engaging in such conduct.

PART 3:

EXECUTION

3.1 SITE

MAINTENANCE:

1. The contractor shall maintain the work site in a safe, neat and orderly manner. All supplies and equipment on the project site shall be stored to preclude any damage.

2. Limited space may be provided for the storage of materials, which shall be stored in a clean and neat condition as approved by the COR. This is not guaranteed; thus, the contractor must be prepared to transit the entire operational footprint daily.

3. All mud, dirt, debris, foreign objects or spills of any kind from the contractor's operations shall be cleaned up daily or as requested by the

COR.

4. All contractor generated refuse and waste shall be hauled from the work site daily. Refuse and waste material shall be hauled in trucks with tight fitting covers to prevent spillage on roadways.

5. It shall be the contractor's responsibility to take whatever measures are necessary to assure the protection of the Government assets and to perform the work to cause minimal disruption ongoing activities near occupied areas.

6. The contractor assumes the risk and responsibility for the loss or damage to the Government furnished property.

3.2 ENVIRONMENTAL CONCERNS AND SAFETY

STANDARDS:

1. The contractor and each of their employees shall work in compliance with all applicable OSHA, Federal, state and local safety laws and regulations (e.g. CFR29, etc.).

2. The contractor will be in compliance with ANSI Z133.1 standard.

3. The contractor shall provide and ensure that all personnel at the work site use the proper Personal Protective Equipment (PPE) required by OSHA regulations and ANSI standards.

4. The contractor shall take all necessary precautions for safety and shall provide reasonable protection to prevent damage, injury or loss to persons, properties, equipment and vehicles.

5. In the event of an emergency the contractor should first call 911. For other non-emergency issues requiring a law enforcement officer, the US

Park Police watch desk may be reached at (202) 438-1617.

6. Damage caused by the contractor to any properties shall be repaired or replaced to the satisfaction of the Government at the expense of the contractor. The Government, at its sole direction, may elect to repair or replace the damaged property, and deduct such costs from monies due the contractor.

7. The contractor shall not leave any tools, parts and/or supplies unattended in the public area at any time while performing work.

8. The contractor shall report damage caused to US Government trees or landscape immediately to the COR.

3.3 VEHICLE

OPERATIONS

Contractor personnel operating motor vehicles used in performance of this contract shall have a valid state operator's license and shall operate all motor vehicles in accordance with applicable laws. The contractor's vehicles shall have an identification tag clearly visible while on site.

PART 4: QUALITY ASSURANCE AND

PAYMENT:

4.1 QUALITY

ASSURANCE:

1. When the contractor considers work is acceptable to the Government and complete, the contractor shall inform the COR in writing that the work is complete and ready for inspection. The COR will inspect the work on-site in consultation with the staff arborist. The COR will inspect the work within 5 working days of notification from contractor. If the work is not acceptable, the contractor shall record a list of items noted by the Government to be corrected. A subsequent inspection may take place in order to review the corrected items.

Upon completion, the contractor shall provide the government with a work/treatment log denoting the work performed by specimen and size (DBH). The work log shall utilize standard industry terms and include any tree health or hazard concerns noted during work performance. Contractor work log entries will be used to build historical tree health data archives and better inform urban forest management decisions within the park.

The Contractor shall submit all invoices through www.ipp.gov within 30 days of work performed or on a quarterly basis. All Invoices will have the work performed broken out on them along with the location site clearly defined. Failure of the contractor to upload an attached copy of the invoice and any requested documentation through IPP.gov will result in invoice being rejected.

PART 5: BUSINESS

5.1 BUSINESS

HOURS

1. The contractor is responsible for conducting routine services, between the hours of 7:00 a.m. – 3:30 p.m. ET Monday thru Friday, except when agreed on by the COR and also when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor will not be reimbursed when the government facility is closed for the above reasons unless emergency services are requested.

5.2 Submittals

Contractor shall submit the following documents on the outlined schedule.

End Result/Deliverable(s)

Schedule/Milestone(s) Delivery Location

Safety Plan Before Work Begins Via email to COR and CO

Update Report (status) Weekly once work begins

Via email to COR & CO

Completion and certification of credentialed personnel checklist.

Before Work Begins Via email to COR and CO

Work Log denoting trees removed

At completion of Work Via email to COR and CO

ATTACHMENT A:

Map of all park units (NACE in green)