B08_Attch_1_-_PWS_MANA_Fence_Line_Mowing_Trimming_.pdf

MANASSAS NATIONAL BATTLEFIELD PARK

FY25 Mowing and Line Trimming

Performance Work Statement

May 19, 2025

Part I: Scope

A. The Contractor shall furnish all labor, equipment, materials, and supervision for seasonal trash pick up, turf mowing (margin between the roadside and fence line), line trimming along the fence lines (both sides) along highway 234 east side, 234 west side, highway 29 north side, highway 29 south side, to include locations at New York Monument, Battery

Heights, Featherbed Lane (both sides), Groveton Road and Parking Lots, and fences associated with the Chinn Ridge Area. All areas have high densities of vehicles.

B. The total acreage for mowing is estimated at Approximately 18.67 acres with

Approximately 55,564 linear feet of line trimming.

SECTION A:

1. Highway 234 East Side: Approximately 1.89 acres mowing, beginning at the southernmost end of the fence at the Visitor Center entrance and continuing to the intersection of route 29, out to the asphalt surface along with approximately

6,260 linear feet of string trimming that includes both sides of the fences.

2. Highway 234 West Side: Approximately 3.27 acres mowing, beginning at the south end of the fence on the south side of the Chinn Ridge exit gate and continuing to the intersection of route 29, out to the asphalt surface along with approximately 11,414 linear feet of string trimming which includes both sides of the fences.

3. Highway 29 North Side: Approximately 2.95 acres mowing, beginning at the fences that start just East of the entrance to the park law enforcement drive continuing at each fence along the route to the intersection of 234 out to the asphalt surface, at the intersection of 234 turn north and mow out to the asphalt surface to the end of the Stone House Fence on the west side. At the end of the fence heading North, on the West side of the Stone House, turn East and mow one mower width on the outside of the North and East side fence around the Stone

House Fence. String trim approximately 10,004 linear feet, this includes both sides of the fences. These measurements include the fences on the Northwest corner of the Route 29 and 234 intersections.

4. Highway 29 South Side: Approximately 1.71 acres mowing, beginning at the fences that start at the entrance of Rock Road and continue to the intersection of

234, out to the asphalt surface with approximately 5,972 linear feet of line trimming which includes both sides of the fences. These measurements include mowing and string trimming the fence on the Southwest corner of the Route 29 and 234 intersections.

5. New York Ave Entrance (Hwy 29): Approximately .72 acres mowing to the intersection of Route 29 and Groveton Rd out to the asphalt surface, along with

Approximately 2,526 linear feet of string trimming which includes both sides of the fence.

6. Featherbed Lane (East, West): Approximately 1.75 acres mowing along the fences that start on the East side of Feather Bed Lane at the intersection with

Route 29 and goes north. At the end of the fence on the East side of the road, the fence continues, but is on the West side of the road and extends to the deep cut parking lot. The mowing needs to be completed out to the asphalt surface along with Approximately 6,100 linear feet of string trimming which includes both sides of the fences.

7. Battery Heights (Hwy 29, North): Please see SECTION B, Paragraph 5.

A. Approximately 600 linear feet of string trimming and mowing along (Hwy

29, south side) between Memorial Gardens and Battery Heights. This included string trimming both sides of the fence and mowing from the fence out to the asphalt surface (If unable to mow, must be string trimmed)

8. Groveton Road: Approximately .28 acres mowing the fence that is on the East side of Groveton Road beginning at the intersection with route 29 and goes south along with Approximately 986 linear feet of string trimming which includes both sides of the fence.

9. Stone House Intersection: Please see SECTION A, Paragraph 3.

SECTION B:

1. Chinn Ridge:

Young’s Branch Culvert – North Chinn: Approximately .1 acres mowing out to the asphalt surface along with Approximately 240 linear feet of string trimming which includes both sides of the fence.

House Site/Parking Lot Rail Fence: Approximately .5 acres mowing out to the parking lot curb or asphalt surface along with Approximately 1375 linear feet of string trimming which includes both sides of the entire fence.

Bald Knob – South Chinn Rail Fence: Approximately.6 acres mowing out to the asphalt surface along with Approximately 2410 linear feet of string trimming which includes both sides of the fence.

2. Stone Bridge Rail Fence: Approximately .7 acres mowing out to the asphalt surface on the road, along with 1600 linear feet of string trimming which includes both sides of the fence.

3. VC Entrance (Hwy 234, east side): Please see SECTION A, Paragraph 1

4. Stuart’s Hill Rail Fence: Approximately .8 acres mowing out to the asphalt and gravel surfaces along Route 29 East and Pageland Ln going south string trimming for this section includes approximately 1860 linear feet which includes both sides of the fence and around the park entrance sign.

5. Battery Heights Rail Fence: Approximately .77 acres mowing out to the asphalt surfaces and one mower width on the other side along with approximately 3,200 linear feet of string trimming which includes both sides of the entire fence.

6. Brawner Farm (Highway 29): Approximately .4 acres mowing one mower width on both sides of the fence along with approximately 720 linear feet of string trimming which includes both sides of the fence.

7. South Park Entrance Sign (Highway 234): Approximately.3 acres mowing includes one mower width around the sign and on the roadside out to the asphalt surface along with string trimming around the base of the sign.

8. Groveton Parking Area (Highway 29): Approximately.2 acres mowing out to the asphalt surface of Route 29 and one mower width on the other side along with approximately 998 linear feet of string trimming which includes both sides of the entire fence.

9. Fence along 29 North side across from park in-holder: Approximately .79 acres mowing out to the asphalt surface and one mower width on the other side along with Approximately 2,532 linear feet of string trimming which includes both sides of the entire fence.

10. Brownsville Entrance Area: Approximately .05 acres mowing one mower width around each section of fence at the Brownsville Entrance along with

Approximately 124 linear feet of string trimming which includes both sides of the entire fence.

11. Stone House Rail Fence –backside only: Please see SECTION A. Paragraph 3.

12. Contract Shall Include Mowing and String Trimming a minimum of 10ft diameter around all sides of ALL Manassas Battlefield Concrete signs that states

Entering Manassas Battlefield (4) Total, 234 East End and West End and Rt.29

(Lee Highway) North End and South End

C. The National Park Service is contracting for 6 mowing’s and string trimmings (1- per month) with-in (7) Working Days from award based on a 30-day schedule. The last mowing in September should be completed within the last 10 days of the month.

D. Manpower and equipment shall be capable of completing an entire trash pickup, mowing, and trimming cycle within seven working days. Therefore, any item not specifically noted, but necessary for satisfactory performance in accordance with industry standards and the specifications stated herein, shall be furnished by the contractor under this contract.

E. Trash pickup, prior to mowing includes all roadways along both sides of the fencing where areas specified to be mowed and trimmed. This also shall include Tree Limbs

(1” inch or less in diameter). Picked or put into wooded areas.

F. The June cutting ONLY shall include mowing a minimum of 60” (inches) straight line behind all Contracted fence lines from the furthest point of the fence

G. This contract will be effective for a period commencing with the date of contract award through September 30, 2030.

Base Year – June 20, 2025 to March 31, 2026

Option Year One – April 1, 2026 to March 31, 2027

Option Year Two – April 1, 2027 to March 31, 2028

Option Year Three – April 1, 2028 to March 31, 2029

Option Year Four – April 1, 2029 to March 31, 2030

Six Month Extension – April 1, 2030 to September 30, 2030

Part II: General Provisions

2.01 Quality Assurance:

2.01.1 Professional Qualifications:

A. All work shall be under the direction and general supervision of a grounds maintenance foreman who possesses verifiable experience and technical competence in Public Park and roadside turf mowing operations and safety practices in accordance with accepted industry standards. The foreman shall be present at all times when work is being performed and shall be responsible for controlling the quality of work and inspecting all completed work to ensure that contract performance requirements are met. The foreman will be the primary contact with the

Contracting Officer’s Representative (COR). Foreman shall notify the COR within

24 hrs. to schedule a cutting.

B. All workers shall, through related training and on the job experience, be familiar with the technical aspects and hazards of roadside mowing and equipment used in such operations. All workers shall abide by any code of ethics or professional conduct established by the Landscape Contractors Association MD-DC-VA.

C. A list of all crew supervisors and workers anticipated as part of the work crews as well as their positions (i.e., tractor/mower operator, laborer), affiliation with the company, and related training and on the job experience shall be submitted.

D. All workers shall wear reflective, bright orange, yellow or green vests while conducting mowing operations adjacent to roadways. In addition, workers shall wear all appropriate personal protective gear, such as goggles, earplugs, and safety equipment.

E. All workers must be recognizable as employees of the Contractor by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which show the Contractor’s company name and employee name.

F. The Contractor’s employees shall always, while on the job site, whether on or off duty, conduct themselves in a professional, orderly, and safe manner. Rudeness, fighting, being under the influence or alcohol and/or drugs or bringing and/or consuming alcohol and/or drugs, gambling, soliciting, stealing, and any immoral or otherwise undesirable conduct shall not be permitted on the job site. Any employee engaging in such conduct shall immediately and permanently be removed form the jobsite.

• All contractor employees shall display professionalism in all interactions with one another, the public, and government employees. The Contracting

Officer may require the Contractor to remove any employee working under this requirement for reasons of misconduct and security, or if found to be (or suspected to be) under the influence of alcohol, drugs, and/or any other incapacitating agent(s).

• A Contractor’s employee shall be subject to removal from the premises upon determination by the Contracting Officer that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises, shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as specified.

G. Photographs, social media posts, online content, or any other form of communication is strictly prohibited regarding all aspects of this requirement unless authorized in writing by the COR.

2.01.2 Vehicle and Equipment Requirements:

A. All vehicles and equipment must meet all Federal, OSHA, state and local safety requirements and must be properly licensed. This includes equipment such as trucks, tractors, mowing decks, riding and push mowers, line trimmers, edger’s, blowers, gas cans, etc. which may be needed to correctly perform mowing operations in accordance with the specifications stated herein. Note: All tractors shall be equipped with roll bar attachment.

B. Prior to the start of work, a list of all the vehicles to be used on the job shall be submitted to the COR. Changes to any vehicles, other than those approved by the

COR, must be submitted to the COR for approval.

C. The name or logo of the contractor must be clearly displayed on all trucks used on the job.

D. The Contractor shall furnish necessary transportation to deliver equipment, gasoline, and personnel to the job site and between work areas.

H. All equipment determined shall be in good mechanical order and comply with all

Federal, OSHA, state and local safety requirements. If equipment is determined by the COR to be of improper type, design, inadequate or unsafe for the purpose intended shall be removed from the premises and replaced with satisfactory

I. It is the responsibility of the contractor to ensure that all equipment is maintained in an operable and safe condition.

2.01.3 Reports:

A. The contractor shall maintain a daily work log, recording, by area, the date (s) when tasks were accomplished. The daily work log shall be submitted to the COR for inspection and acceptance and will serve as the Acceptance Report. In the event the

COR and contractor disagree on work completed and accepted, his or her comments shall be noted thereon or attached thereto. This document will serve to determine whether the provisions for the deduction clause apply.

B. The contractor shall note and report to the COR in writing the presence of any damaged turf or diseased conditions that may affect the visual quality or the contractor’s ability to perform the work specified herein.

2.02 Scheduling and Coordination:

A. The contractor shall be prepared to commence work within ten (10) days of award.

B. All turf areas shall be maintained at a height of 3-6 inches throughout the mowing season. Mowing operations shall be initiated when the lawn height reaches 6 inches

(Not to exceed 7 inches) with the mower height set at 3 inches. Mowing heights may be adjusted at the discretion of the COR as necessary to adapt to seasonal conditions.

C. The contractor, in consultation with the COR, is responsible for the establishment and maintenance of mowing and trimming schedule. The contractor shall notify the

COR 24 hours prior to beginning any mowing cycle and the Foreman shall stop at the maintenance yard office every morning during the cycle to let the COR know the crew is present and working that day.

D. Work shall be performed between the hours of 7:00 a.m. and 3:00 p.m., Monday through Friday, Federal holidays excluded, unless authorized in writing by the COR.

Work operations shall not interfere with the normal flow of traffic or result in any unusual traffic situations.

No Work shall take place on the following Federal Holidays:

New Year’s Day – January 1st

Martin Luther King Junior’s Birthday – Third Monday in January

President’s Day – Third Monday in February

Memorial Day – Last Monday in May

Juneteenth June 19

Independence Day – July 4th

Labor Day – First Monday in September

Columbus Day – Second Monday in October

Veteran’s Day – November 11th

Thanksgiving Day – Fourth Thursday in November

Christmas Day – December 25th

E. Once mowing operations begin the crew with foreman is expected to be on the job site each day in which weather conditions are favorable until all the tasks associated with a mowing cycle are completed.

F. If, at any time the COR determines that the work is unsatisfactory or being conducted in an unsafe manner, the Contractor will be notified and shall immediately cease all work activities until the COR determines that corrections have been accomplished satisfactorily.

G. All work shall be completed, inspected, and accepted by the COR in accordance with the procedures stated herein before beginning work on another cycle. An inspection shall be scheduled between the contractor and the COR after each mowing cycle to determine and agree upon tasks completed, inspected, and approved. The contractor is responsible for providing an acceptance report to be signed by the COR prior to submission of an invoice for payment. Failure of the contractor to agree with the

COR on work performed will be settled under the disputes clause of this contract.

2.03 Safety:

A. All operations shall be conducted in accordance with all local, state and federal fire and safety codes, laws, rules, regulations, and ANSI safety requirements.

B. Warning Signs: All roadways shall remain open to the public unless approved by the

COR. The public way shall not be encumbered or any unusual traffic situations created by reason of operations under this contract without approval of the COR. The contractor shall provide, erect, and maintain all necessary signs, traffic cones, warning and danger signals and signs, and provide a sufficient number of watchmen and flagmen to insure the safe flow of traffic, protection of the work area, and the safety of the public in accordance with the Manual on Uniform Traffic Control

Devices for Streets and Highways published by the Federal Highway Administration and ANSI Standard D6.1-1988.

C. All employees shall wear reflective, bright orange, yellow, or green vests while conducting mowing operations in or adjacent to roadways. In addition, workers shall wear all appropriate personal protective gear, such as goggles, earplugs, and safety

D. No one except the operator shall be within 10 feet of an operating mower or trimmer.

E. Refueling of equipment will not be allowed outside of the limits of the work site. All fuel spills must be reported to the Contracting Officer, the COR and/or

Superintendent immediately. The Contractor’s method/procedure for performing necessary refueling of equipment on National Park Service property shall take adequate measure to prevent damage to park resources. Any damage to parkland as a result of these activities shall be the responsibility of the Contractor. All damage shall be cleaned and/or restored to the satisfaction of the National Park Service. The restoration shall take place within the time period directed by the National Park

Service.

F. The contractor shall report emergency situations, such as accidents involving property and/or personal injury or any other unforeseen circumstance. In the event of an emergency the contractor shall dial 911. All other instances the contractor shall notify the COR and the CO within 24 hours of the incident. All losses and/or damages shall be reported to the COR within two (2) hours of any loss and/or damage being determined and before leaving the area the loss occurred. Contractor shall provide written documentation of the loss and/or damage to the CO and COR within 24 hours of occurrence. The documentation must include at least:

• Time and Date of occurrence

• Type of Loss or Damage

• Name(s) and Contact Numbers of People Involved

• Impact to park operations and/or assets effected by incident

• Any details leading up to and after the incident

For all losses and/or damages:

• The contractor shall take immediate actions necessary to prevent any further damage.

• Contractor is responsible for all costs associated with repairs for damages and/or losses to persons or property that occur because of the contractor’s negligence throughout service performances. All repairs shall be coordinated with COR and shall be executed at no additional cost to the government to the satisfaction of the COR.

2.04 Work Area:

A. Contractor shall confine his work, the storage of materials and equipment, the parking of vehicles, and all other operations in connection with this contract to paved surfaces and stabilized shoulders approved by the COR.

B. Vehicles parked on stabilized shoulders shall be off the asphalt surface by at least 24” and have 30” – 36” high reflective safety cones placed behind the vehicle and along the roadside shoulder. If the 24’ minimum cannot be obtained, the crew member must park somewhere else.

C. All damage resulting from unauthorized operations shall be repaired to its original condition or to the satisfaction of the COR at no additional cost to the NPS.

2.05 Responsibility regarding existing structures, utilities, and existing plant material and other landscape features:

The contractor will be held responsible for any damages to, and for maintenance and protection of existing utilities and structures, includes fences. The contractor shall preserve and protect all existing vegetation such as trees, shrubs, and grass areas. The contractor shall be responsible for all damage to trees and shrubs due to careless operation of equipment, stockpiling of materials or tracking of grass and other surfaced areas by equipment. Such damaged areas or materials shall be restored, repaired or replaced by the contractor, as directed by the COR, at no additional cost to the

Government.

The contractor shall be responsible for any damage caused to third parties.

2.06 Quality Assurance:

A. Well maintained trash free turf areas are the National Park Service’s goals and quality assurance is required to ensure work is performed is in accordance with the

Performance Work Statement. Quality assurance is designed only to assure that the

Park Service pays only for services provided and failure to perform may result is action taken by the Government, which could include a withholding of payment until all work is compliant.

B. Failure to perform the required services as indicated in the specifications herein constitutes a deficiency. All work will be regularly inspected by the COR and any deficiencies will be reported in writing to the contractor. The COR will make the sole determination as to the existence of a deficiency in performance. Corrective action by the contractor shall be taken promptly and the work satisfactorily accomplished.

Deficiencies in daily tasks shall be completed within the day the deficiency is noted.

All other deficiencies shall be corrected within 24 hours or the period indicated by the

COR. If such deficiencies are of a nature which precludes satisfactory re-accomplishment within the specified time frame, no further opportunity will be provided to the contractor to cure the deficiencies and the provisions for monetary adjustments will apply.

C. In the event the contractor, for any reason whatsoever, fails to successfully perform a task, the National Park Service has the right to:

1. Obtain performance of the deficient task from some other source or the in-house work forces. The costs of such performance, and any other additional costs incurred to the Park Service as a result of such actions shall be charged to the contractor; or

2. At the discretion of the CO, terminate the contract.

2.07 Definitions:

A. Shall – As used in these specifications denotes a mandatory requirement.

B. Should – As used in these specifications denotes an advisory recommendation.

Part III: Execution

3.01 Trash Pickup:

A. The contractor shall pick, bag, and secure all trash immediately prior (same day) to initiating mowing operations.

B. All trash shall be picked and secured in medium duty, rip resistant plastic bags.

C. Collected trash shall be delivered to a designated trash dumpster located at the Park

Maintenance Facility, Manassas, Virginia.

D. All areas shall be completely free of litter before beginning work in another area.

3.02 Mowing:

A. A complete mowing cycle must be completed without lapse time, within (7)

Working Days (weather permitting) including trimming and cleanup.

B. Prior to commencing the first mowing cycle, the COR and the foreman will physically review (go out to) all mowing and trimming areas to establish mutual understanding of performance requirements in accordance with Part 1 SECTIONS A and B.

C. To ensure a high-quality cut, all mower blades shall be sharpened before each mowing.

D. The turf shall be cut to a uniform height; skips and patches of uncut grass or wind rowing will not be permitted.

E. All grass clippings shall be blown from all adjacent paved walks and roadways.

3.03 Trimming:

A. Trimming around trees, shrubs, signs, guardrails, retaining walls, utilities, fences, and other obstructions, or structures is considered part of the mowing task and shall be performed concurrent therewith.

B. Trimming height is to be the same height at which the grass is cut. Any vegetation extending over the edges of walks, curbs, or roadways shall be neatly cut. Note:

Trimming is to include the backside of the fence lines leaving along with a mow strip of one mower width on the back side of the fences.

3.04 Cleanup:

The contractor is required to furnish all labor, materials, and equipment for daily cleanup.

The contractor shall sweep and/or blow paved surfaces daily following mowing and trimming operations.

Part IV: Acceptance, Measurement and Payment

A. The contractor shall invoice through the Invoice Processing Platform System (IPP), http://www.ipp.gov for payment. Acceptance Report shall be sent to the COR along with a copy of the invoice for signature that all work partially or completely performed conforms to contract requirements. Failure of the contractor to obtain signed Acceptance Report will release the Government from any obligation to pay for services claimed but not documented by a signed Acceptance Report.

B. The amount to be paid will be based on the actual priced items completed and accepted. Quantities so measured will be paid for at the specified item priced.

Quality Assurance Surveillance Plan MANA FY25 Mowing and Line Trimming

The Government shall inspect the contractor’s performance under this contract periodically through the service and when the contractor declares the service complete. The Government must do so to ensure that the contractor has performed in accordance with the performance standards. If the Government should find any performance deficiencies, the Contractor shall correct the deficiencies within 2 days of written notification by the COR, POC, or CO.

Required

Services/Tasks

(from PWS)

Performance

Standard from the

Performance

Work

Statement

Acceptable

Quality

Level

(AQL)

Method Used/

Frequency

Incentive (Positive and/or

Negative)

(Impact on Contractor

Payments)

Provide required

Mowing and

Trimming

Services for all

Prescribed Areas

Part I, Section

A & Section B

& Part III, Section 3.02, Section 3.03

100% Periodic and Final

COR Inspection

No Payment will be made until all prescribed areas are compliant.

Maintain Turf between 3” and

6”

Part II, Section

2.02(B)

100% Periodic COR inspection

Contractor will reperform at no cost with 2 days of notification until the condition is compliant with the PWS - 10% of any payment will be withheld until compliant.

Clean Up after work commences

Part III, Section 3.04

100% Periodic COR inspection

Contractor will reperform at no cost with 2 days of notification until the condition is compliant with the PWS - 10% of any payment will be withheld until compliant.

Performing

Services during hours not approved

Part II, Section

2.02(C)

100% Periodic and Final

COR inspection

Contractor will reperform at no cost within 2 days until the condition is compliant with the

PWS – 10% of any payment will be withheld until compliant.

Perform

Landscape

Maint. Only during

Favorable

Weather

Conditions

Part II, Section

2.02 (E)

100% Periodic and Final

COR inspection

Ground damaged identified during inspection will be repaired at no cost to the satisfaction of the COR within 2 days – 10% payment will be withheld until compliant.

Remove and dispose of excessive turf clippings

Part III, Section

3.02(E)

100% Periodic and Final

COR inspection

Contractor will reperform at no cost with 2 days of notification until the condition is compliant with the PWS - 10% of any payment will be withheld until compliant

Litter and Debris picked up and removed before starting

Landscape

Services in a

Prescribed Area

Part I, Section

E & Part III, Section 3.01

100% Periodic and Final

COR inspection

Contractor will reperform at no cost with 2 days of notification until the condition is compliant with the PWS - 10% of any payment will be withheld until compliant

Provide equipment in operable, effective, and safe condition

Part II, Section

2.01.2

100% Periodic COR

Inspection

Equipment will not be permitted to be used until it is deemed adequate and safe to the satisfaction of the COR.

Safety Control

Measures

Part II, Section

2.03

100% Periodic COR inspection

Work will be STOPPED until condition is brought into compliance according to the

PWS

Daily Reports Part II, Section

2.01.3

100% Received & approved after each cycle and prior to any payment application

Payments will not be made until

COR receives and approves applicable reports.

Equipment List Part II, Section

2.01.2(B)

100% Received & approved 14 days post award.

Contractor cannot start services.

Contractor

Employee

Conduct

Part II, Section

2.01.1 (F)

95% No more than 2 reported instances in writing as outlined in 6.9.1 may occur per employee

Offending employee will be dismissed from the premises and shall not return for the remainder of the job.