MANA_Fence_Line_Mowing_and_Trimming_Q_A_6_13_2025__0003.pdf

140P3025Q0023 MANA FENCE LINE MOWING & TRIMMING

QUESTIONS AND ANSWERS

Q1. Could you please provide a map of the service locations?

A1. Attachment 4 – MANA Fence Line Mowing Location Maps has been added to solicitation documents.

Q2. For the work execution, will the Contracting Officer notify the contractor of specific areas that need trimming or is there another way contractors will be informed?

A2. All locations to be mowed and trimmed are location on Section A (pg1) and Section B (pg2) of the Performance Work Statement and Attachment 4- MANA Fence Line Mowing Location Maps.

Q3. Regarding payment, once an invoice is submitted and approve, how long does it usually take for a payment to be processed?

A3. Once an invoice is submitted and approved, in accordance with the Prompt Payment Act (31 U.S.C. 3909) mandates timely payment by federal agencies to vendors. Payment is considered timely if made within 30 days after receiving a proper invoice.

Q4. Section 2.02 G references an inspection form for the COR to sign, we wanted to see if there is a form already made that everyone feels comfortable with; otherwise we can create one.

A4. Updates have been made to the PWS to reflect updated language that the monthly inspections will be guided by the work defined in the PWS.

Q5. Section B, Letter C: Since we are starting later into the season, wanted to verify the potential decision date. A this could change the dates of service. With the first service to occur in June, if a decision is not made till later this month, it may be more advantageous for the park to allow two services in June or July to catch up, or to leave that option open for further discussion.

A5. Updates have been made to both Attch 1 – PWS MANA Fence Line Mowing & Trimming Rev 1 and Attch 3 – Price Schedule MANA Fence Line Mowing to reflect the needed changes for the base year in 2025. All subsequent years will remain as described in the PWS.

Q6. Will there be a site visit?

A6. Amendment 0001was issued on June 3, 2025 to schedule a site visit at 9:00am EDT on June 6, 2025. Maps are being provided as an attachment, park grounds are open daily from dawn until dusk and vendors can visit all site locations during these times.

Q7. Have the areas that are outlined in the scope of work been maintained or mowed at all recently?

A7. Virginia Department of Transportation (VDOT) had a tractor mowing crew come through around the end of May/beginning of June. Many of the places along the roadside in toward the fence were cut, where it was accessible for them to reach. The areas close to the fence and behind the fence have not been cut this season.