B08_Attachment_02_140P8424Q0006_SOW.pdf

Septic Pumping, Portable Toilet & Handwashing Station Rentals

National Park Service

Whiskeytown National Recreation Area

STATEMENT OF WORK

Table of Contents:

1.0 Location & Place of Performance

2.0 Background

3.0 Definition of Terms

4.0 Scope

5.0 Tasks

6.0 Delivery

7.0 Life, Safety, And Health

8.0 Period of Performance

9.0 Payment

10.0 Contract Administration

1.0 Location

Whiskeytown National Recreation Area (WHIS) is located 10 miles West of Redding, California along State Highway 299W. The park consists of 42,000 acres, 3,200 of which are lake. There is a vast variety of outdoor recreational opportunities to enjoy. The lake also provides drinking water, irrigation water, and flood control, making it an integral part of the Central Valley Water

Project. The climate is of hot summers and mild winters.

Place of Performance:

Whiskeytown National Recreation Area

14412 Kennedy Memorial Drive

Whiskeytown, CA 96095

Statement of Work: Septic Pumping, Portable Toilet & Handwashing Station Rentals

2.0 Background

WHIS operates wastewater treatment plants, wastewater lift stations, vault toilets, floating restrooms, public restrooms, and park staff restrooms with flush toilets. All toilets are either on vaults, septic or sewer system. Historically, pumping has been scheduled yearly for vault toilets while septic pumping has been scheduled as needed. Lift stations pumping at wastewater plants is generally necessary during a time of imminent need. These imminent needs arise from

“emergencies/urgent needs” as well as “incidents.”

Emergency/Urgent Need pumping is generally caused by a power outage or equipment failure creating a condition of inoperable lift stations and wastewater plants and require an immediate response (2-hour) time to begin pumping, from call for service.

Incident pumping is ongoing pumping that may have begun as an emergency/urgent need, but due to the ongoing nature of the failure of the system it is long term. Incident pumping shall require a response time to begin pumping within 24 hours from call for service.

At times, WHIS requires the rental of portable toilets and hand wash stations. This need arises from routine special events, emergencies/urgent needs, as well as incidents. Required response times are three days, two hours, and 24 hours from time of call for service respectively. Rental toilets and hand wash stations must be serviced (cleaned, maintained, and supplied in a satisfactory condition) by contractor on a weekly basis, or more often, as necessary.

3.0 Definition Of Terms

• Emergency/Urgent Need: Service that is to be provided within two hours of call for Service

• After Hours Pumping: Extra fee for pumping services rendered between the hours of 7pm and

7am. This service is to be provided within two hours of call for service.

• Option Item - Option Items can be added to contract through modification agreement as needed. These are all “Incident” related items the need for which is unexpected.

• Incident: Service provided in the event of a period of extended need or an officially declared

Incident by Park Superintendent. Service is to be provided within 24 hours of call for service.

Continued Emergencies/Urgent Needs shall convert to Incidents once it is feasible to give 24-hour notice for pumping and after three days of rental of portable toilets and hand wash stations.

• Planned Event: Any event with prior planning providing at least three days of notice to render service. Planned events should be considered a Routine Service.

• Routine Service: Any service with prior planning providing at least three days of notice to render service, including but not limited to, Special Event toilet and hand wash station rentals, Vault Toilet pumping, Wastewater pumping.

4.0 Scope

This requirement is for a base year, with the potential for up to four option years, and provides for the pumping of sewage at wastewater treatment plants, sanitary lift stations, septic tanks, floating restrooms and vault toilets - scheduled as either routine, emergency, or incident pumping service. This requirement also provides for the rental and service of portable toilets and hand wash stations scheduled either as routine, emergency, or incident – in nature.

Ordering/Scheduling calls for service are required as follows:

Routine – 3 day lead time

Emergency– Two Hour Response

Incident – 24 Hour lead time

Continued emergencies, may convert to incidents once it is feasible to give 24 hour notice for pumping and after three days of rental of portable toilets and hand wash stations.

All emergency and incident pumping are required to have the capacity to pump and transport a minimum of 3,500 gallons of waste. “Option Items” are identified as services that are required to be priced and may be added to a potential contract through modification, as necessary. Most

“option items” are emergency/urgent or incident in nature, and the need for those types of services are typically unexpected.

Portable toilet and hand wash station rentals are required to be serviced weekly, or more frequently, as needed. If any additional servicing of portable toilets and or hand wash stations above the weekly service is necessary, a 24 hour notice will be given. Upon NPS determination and notifications to the contractor, portable toilets and/or handwash stations must be removed within 48 hours of having called off these service needs.

Calls for service will be authorized by WHIS:

Utilities Systems Operator (Wastewater Operator) Chris Blevins

Chief of Facility Maintenance David Larabee

Building, Grounds, and Utilities Supervisor: Position currently vacant

Water Treatment Operator (Chief Plant Operator), Sally-Jo McAllister

Park staff will provide access to work areas requiring services, as needed.

5.0 Tasks:

Line No. Description

Required Quantity

Unit of Measure

1 Routine Wastewater/Septic Pumping 35,0000 Gallon

2 Routine Portable Toilet Rental, Handicap 30 Day

3 Extra Cleaning Service Fee, Portable Toilet 20 Each

4 Routine Hand Wash Station 20 Day

5 Option: Emergency Wastewater Septic Pumping 18,000 Gallon

6 Option: Emergency Portable Toilet Rental, Handicap 30 Day

7 Option: Emergency Hand Wash Station 20 Day

8 Option: Incident Hand Wash Station 50 Day

Option: Cancelled Call Out Fee - Emergency & Incident Pumping of Wastewater/Septic 6 Each

10 Option: After Hours Pumping Fee - 7pm to 7am 12 Each

6.0 Delivery

Load trip tickets shall be provided for each wastewater/septic/vault pumping service. Trip tickets must be numbered, show service provided (Routine, Emergency/Urgent, Incident), location of service, quantity pumped, date and time of service. Billing invoice shall reference trip ticket number, and line-item description with correct contracted price.

7.0 Life, Safety, And Health

As per the Central Valley Regional Water Quality Control Board, any unauthorized discharge of effluent water to surface waters of Whiskeytown Lake would be a direct violation of Discharge

Prohibition A.2 of The Waste Discharge Requirements (WDR) which states, “Discharge of wastes to surface waters or surface water drainage courses is prohibited”.

Pursuant to the California Water Code section 13385 a discharge event is subject to administrative civil liability of up to ten thousand dollars ($10,000) for each day in which the discharge occurred, and up to ten dollars per gallon of wastewater discharged in excess of 1,000 gallons.

All loads must comply with State and Federal Highway Regulations. At times additional restrictions may be imposed at the Park Superintendents discretion.

8.0 Period Of Performance

This requirement is for a base period with up to four additional option years that may be exercised at the discretion of the National Park Service.

Base Year: Time of award (Estimated to start on 2/26/2024) to 11/30/2024

Option Year 1: 12/01/2024 to 11/30/2025

Option Year 2: 12/01/2025 to 11/30/2026

Option Year 3: 12/01/2026 to 11/30/2027

Option Year 4: 12/01/2027 to 11/30/2028

Frequency of service will vary based on weather, seasons, visitation numbers, emergencies, and incidents.

9.0 Payment

Payment requests must be submitted electronically through the U. S. Department of the

Treasury's Invoice Processing Platform System (IPP) at https://www.ipp.gov/. The Contractor shall submit all invoices through www.ipp.gov within 30 days of work completion. Failure of the contractor to upload an attached copy of the invoice and any requested documentation through

IPP.gov will result in invoice being rejected.

10.0 Contract Administration

The NPS Contracting Officer's Representative (COR) for this order will be:

Chris Blevins, Systems Utility Operator

Whiskeytown NRA

(530) 605-6842 christopher_blevins@nps.gov

The NPS Contract Specialist for this order will be:

Loren Thomas, Contract Specialist

(415) 464-5233 loren_thomas@nps.gov

The Contracting Officer (CO) responsible for this order will be:

Elizabeth Chico, Contracting Officer

(530) 595-6113 elizabeth_chico@nps.gov