B08_140P8425Q0065_02_Statement_of_Work.pdf

RFQ 140P8425Q0065 Attachment 02 Statement of Work

STATEMENT OF WORK

INSPECTION, TESTING, AND SERVICE OF

FIRE PROTECTION SYSTEMS AT

LASSEN VOLCANIC NATIONAL PARK

Table of Contents

PART 1 – GENERAL

1.1 Description of Work

1.2 Definition of Line items

1.3 Location and Servicing Sites

1.4 Qualifications

1.5 Experience

1.6 Definitions

1.7 References

PART 2 - CONTRACT HOURS AND RESPONSE TIMES

2.1 General

2.2 Working Hours

2.3 Schedule of Work – SUBMITTALS

PART 3 - REPORTS

3.1 Written Reports

3.2 Contractor Version of Inspection Forms

3.3 Report Submission

PART 4 – INSPECTION AND TESTING; MAINTENANCE AND REPAIRS

4.1 Inspection and Testing; Maintenance and Repairs

4.2 Collection and Disposal of Fire Extinguisher Chemicals

4.3 Fire Extinguisher Testing

4.4 Repairs

4.5 Parts and Materials

4.6 Impairments/Emergency Impairments/Preplanned Impairments

PART 5 - DELIVERABLES

5.1 Protection of Persons and Property

5.2 Inspection Schedule

5.3 Ownership of Information

5.4 Contacts

5.5 Acceptance of Work

5.6 Right to Add or Delete Sites

5.7 Invoicing

5.8 Warranties

5.9 Not Used

5.10 Special Provisions

PART 1 – GENERAL

The National Park Service (NPS), Lassen Volcanic National Park (LAVO), has a requirement for the inspection, service, and possible replacement of fire extinguishers. The Contractor shall provide all supervision, labor, equipment, testing, and supplies necessary to complete the service as identified in this Statement Of Work (SOW).

1.1 Description of Work

In accordance with this statement of work and the requirements specified herein, and with National Park Service (NPS) Reference Manual 58 (Structural Fire Management), National Fire Protection Association (NFPA) standards and codes referenced in Section 1.6 of this scope and all other applicable NFPA codes, and Federal, State and local codes and regulations, Contractor shall provide all labor, supervision, equipment, tools, travel, parts and materials necessary to properly inspect and service parkwide fire extinguishers at Lassen Volcanic National Park, hereinafter known as “Park”, as specified herein, and any additions thereto. Contractor shall provide all labor, supervision, equipment, tools, travel, parts and materials necessary to:

A. Perform six-year maintenance and hydrostatic testing on applicable fire extinguishers and their components in accordance with the relevant codes and standards (NFPA 10 Chapter 7 and California Code of Regulations, Title 19, Division 1, Chapter 3).

B. Perform annual testing for all vehicle-designated fire extinguishers, as well as hydrostatic testing every 5 years.

C. Working w/ the project Contracting Officers Representative (COR) or an identified Field Inspector (FI), the contractor shall provide service information for each extinguisher to help develop a 5 to 6 Year Servicing Plan identifying future annual service needs for each extinguisher for future budgeting and service planning in outyears. Lassen currently has approximately 220 fire extinguishers and each requires differing service requirements from year to year. An Excel sheet identifying each fire extinguisher by inventory number, size, class (use) rating, and then service requirements for each out year from 2026 through 2030 is required. NPS has developed this sheet and can catalog these future service requirements at time of each service.

This inventory for future service needs is necessary due to past challenges and unknown numbers of specific service needs from one year to another. These numbers vary and this document will help guide 2026 through 2030 service efforts while providing an opportunity to develop a multi-year contract that will have specifics in detail in regard to quantities in each out year.

Due to the amount of fire extinguishers that the park has, the preferred brand must be Amerex or equivalent. The park has already switched the majority of it fire extinguishers to the Amerex brand and wishes to maintain uniformly consistent throughout the park.

The cost to switch to any other brand that is not equivalent at this stage would be fiscally irresponsible: staying to the Amerex brand or equivalent would allow the park to stay consistent in the brand, materials, cost and the work the park staff would incur to change all buildings, vehicles, and equipment.

Deficiencies discovered or required repairs beyond the work authorized under this scope of work shall be documented and provided to the park as an itemized proposal of services. No repair, beyond what is allowed by this scope of work, shall be performed without being first reviewed by the COR and/or AHJ and approved by the Contracting Officer.

1.2 Definition of Line Item Numbers

Line Item #010 – Base Requirement 2025 Annual Fire Extinguisher Inspections for an estimated 220 fire extinguishers at the Mineral and Manzanita Lake testing sites. The contractor shall provide pricing for the estimated number of fire extinguishers listed above to complete standard fire extinguisher testing for the items A-F below. For the ease of invoicing, pricing for A – F below will be combined into one lump sum line item to be completed as one (1) job.

Quoted Pricing shall be Firm-Fixed.

A. Service Call (Cost Per Trip) – See Part 1.3 Anticipated Quantity of two (2) trips

B. Annual Breakdown - See Part 1.1 Approximate Quantity of 45 Valve Stem and O-Ring and Head seals Approximate Quantity of 5 Gauge and Extinguisher Strap/Clips Approximate Quantity of 20 # ABC Chemical

C. Maintenance Breakdown - See Part 1.1 Approximate Quantity of 58 Six-Year Tear Down Services

D. Hydro Testing - See Part 1.1 Approximate Quantity of 43 Hydro Tests

E. Written report and maintenance schedule – See Part 1.1C and Part 3 Report(s) detailing current inventory, recommended maintenance schedule

F. Disposal of Fire Extinguishers – See Part 4.2

Proper disposal of all chemicals and defunct extinguishers

Line Item #020 – Optional Requirement - New Replacement Fire Extinguishers

The contractor shall provide pricing for the type of fire extinguishers to be replaced.

Replacements shall be in accordance with the current style and brand in service, Amerex or equivalent. Replacement will occur after the initial services of the base requirement are complete and the replacement quantities are known. The total cost of the optional replacements will be combined into line item #020, and will be exercised with a bilateral modification. This option line item may be exercised at the sole discretion of the government.

G. New Replacement 2.5# ABC (Amerex brand name or equal) H. New Replacement 5# ABC (Amerex brand name or equal) I. New Replacement 10# ABC (Amerex brand name or equal) J. New Replacement 20# ABC (Amerex brand name or equal)

1.3 Location and Servicing Sites

Mineral Headquarters

Servicing to be conducted at the Fire Management Offices Building “Fire AL” in the Mineral Headquarters Area which is located at 38050 Highway 36 East, Mineral, CA 96063, approximately 1 mile west of the town of Mineral on Highway 36. Note that this site is outside of the Park boundary of Lassen Volcanic National Park. Mineral is a small mountain community with 90 noted outside of the Headquarters counted towards the population. The two hosts a small store not considered sustainable for long durations. The nearest sustainable towns are Red Bluff approximately 42 miles to the west on Hwy 36 and Chester, roughly 32 miles to the east on Hwy.

36.

See Mineral Headquarters Map provided below.

Manzanita Lake Area Servicing to be conducted at the Manzanita Lake Maintenance Yard Building 133, which is Located at the Northwest Park Entrance on Highway 89, approximately 15 miles Southwest of Old Station, or 19 miles east of Shingletown off of State Highway 44. Turn onto Route 89 and proceed approximately 1/3 mile, then turn right into the Manzanita Lake Housing Area, Maintenance Yard, and Fire Management Offices. See Manzanita Housing and Maintenance Yard Map provided below.

1.4 Qualifications

Contractor shall be a company licensed by the State of California to perform, and specializing in, the inspection, servicing and testing of fire extinguishers.

1.5 Experience

Contractor shall have continuously performed ITM, repair, and disposal of fire extinguishers, their components and appurtenances in the State of California for the past five years.

1.6 Definitions

Authority Having Jurisdiction (AHJ): The organization, office, or individual responsible for approving equipment, materials, an installation, or a procedure. The NPS Regional Structural Fire Management Officer is the AHJ for this project.

CO: Contracting Officer

COR: Contracting Officer’s Representative

Fire Extinguisher: A portable device that discharges a jet of water, foam, gas, or other material to extinguish a fire.

Inspection, Testing, and Maintenance Service: A service program provided by a qualified contractor or qualified owner’s representative in which all components unique to the property’s systems are inspected and tested at the required times and necessary maintenance is provided. This program includes logging and retention of relevant records.

Inspection: A visual examination of a system of portion thereof to verify that it appears to be in operating condition and is free of physical damage.

Maintenance: The upkeep of property or equipment.

Testing: A procedure used to determine the status of a system as intended by conducting periodic physical checks.

1.7 References (Work shall comply with the most recent release of the NFPA code or standard listed below)

• NFPA 10 (Standard for Portable Fire Extinguishers)

• CCR Title 19, Division 1, Chapters 4 and 5

• NFPA 101 (Life Safety Code)

PART 2 - CONTRACT HOURS AND RESPONSE TIMES

2.1 General

All servicing shall be scheduled to be performed during regular working hours, as described herein. All services shall be performed in a safe, timely and professional manner in the location identified.

2.2 Working Hours

On site work shall not begin earlier than 8:00 a.m. without approval from the COR. No on-site work shall be performed on federal holidays, nights, or weekends unless requested by the contractor and approved by the CO.

2.5 Schedule of Work - SUBMITTAL

Schedule of work shall be prepared and submitted to the Park for approval 5-14 days in advance. Park will prepare reply to submitted schedule within 2-3 business days.

Park will gather all noted fire extinguishers to be serviced at one location at each side of the park.

PART 3 - REPORTS

3.1 Written Reports

Contractor shall prepare written reports of the testing and maintenance results using NPS forms for each location/asset. These completed reports shall be presented to the Park after all work is completed.

• Fire Extinguisher Inspection Forms shall be provided by the Contractor

• Future Service Requirements shall be identified and voiced to the project

COR or FI as indicated at the top of this document: Section 1.1C.

Contractor shall provide future specifics for each extinguisher as each is serviced.

3.2 Contractor Version of Inspection Forms

Where the Contractor is required, by their own company policy, or local or State requirement, to complete their company inspection form the Contractor shall submit to the Government signed copies of both NPS form and their company form (only the NPS form is required to be in electronic .PDF format).

3.3 Report Submission

Contractor shall submit hard copy, and computer file (.PDF) version, of all service and inspection reports. All inspection reports will be required within 14 business days of completed work of any repairs and ITM (Inspection, Servicing, Testing, and Maintenance).

PART 4 – INSPECTION AND TESTING; MAINTENANCE AND REPAIRS

4.1 Inspection and Testing; Maintenance and Repairs

Counts specified below are projections based on the Park’s previous year which is the most current information available at the time of solicitation release, and may vary depending upon contract award date, service history, and other factors. At a minimum, the contractor shall perform all required annual inspections, servicing and testing, and maintenance, as defined in this scope of work.

4.2 Collection and Disposal of Fire Extinguisher Chemicals

The Contractor shall make provisions for the proper collection and off-site transportation and proper disposal of any fire extinguishers and fire extinguisher chemicals used during testing and maintenance of the extinguishers and components identified herein.

Diversion of said chemicals onto the ground or into drains or waterways is not approved.

The collection, transportation and disposal of fire extinguisher chemicals used during flushing, testing, and maintenance shall be in accordance with applicable Federal, State, and local wastewater collection, transportation, and disposal standards and procedures.

4.3 Fire Extinguisher Testing

Contractor shall perform six-year maintenance on applicable extinguishers and shall perform inspection, testing, or maintenance work on all other extinguishers as required by NFPA 10.

4.4 Repairs

Deficiencies discovered or required repairs beyond the work authorized under this scope of work, shall be document and provided to the park as an itemized proposal of services.

No repair, beyond what is allowed by this scope of work, shall be performed without being first reviewed by the COR and/or AHJ and approved by the Contracting Officer.

Repairs shall be performed by certified and/or licensed contractor personnel.

Document deficiencies discovered and prepare an itemized cost proposal for necessary repairs and/or replacements beyond this contract.

Notify Park prior to commencing with repair work or purchasing any replacement parts for work required in this contract.

Repair components and/or replace parts for work required in this contract.

Test or verify proper operation of corrected component Document deficiencies corrected Parts and equipment removed from service shall be legally disposed of by the contractor. In no event shall parts or equipment removed from service be abandoned at the work site.

4.5 Parts and Materials

Parts and materials furnished by the Contractor shall be new, unused, and un-refurbished, unless otherwise required or permitted by the Contract. Replacement parts shall be of the same type and characteristics by the same manufacturer as the parts being replaced or shall be fully compatible and functional with the existing equipment.

4.6 Impairments/Emergency Impairments/Preplanned Impairments

The Contractor shall perform all impairment procedures in accordance with NFPA 13 and 25, to ensure that risks are minimized, and the duration of the impairment is limited.

PART 5 - DELIVERABLES

5.1 Protection of Persons and Property

The Contractor shall take all necessary precautions for the protection of persons and property, including the Park’s employees, park partners, concessionaires, park visitors, and the general public. Any damages to Park property resulting from the Contractor’s performance of the contract shall be repaired to the Park’s satisfaction at the Contractor’s expense. All repairs must be approved by the Park prior to being initiated.

5.2 Inspection Schedule

After contract award, the Contractor shall coordinate a fire extinguisher servicing schedule.

5.3 Ownership of Information

All professional and technical information developed under this contract, and all work sheets, reports, and related data shall become the property of the Park, and the contractor agrees to deliver reproducible signed copies of such documents to the Park on completion of the services hereunder, or at the Park’s request.

5.4 Contacts

The NPS Contracting Officer shall designate a Contracting Officer’s Representative (COR) who shall have authority to direct the Contractor’s performance in matters relating to policy, information requirements and procedural requirements related to the contract work. The COR will monitor the contract and the performance of the Contractor and any subcontractors. COR contact information will be provided to the Contractor at the time the Contract is awarded.

5.5 Acceptance of Work

Completion of all work performed under the contract shall be subject to final acceptance by the Park. The Contractor shall promptly correct all work rejected by the Park as faulty, defective, or failing to conform to the contract, whether observed before or after substantial completion of the work, and whether inspected, tested, or completed. The Contractor shall bear all costs of correcting such rejected work.

5.6 Right to Add or Delete Sites

The Park reserves the right to add or delete fire extinguishers, or related components from the list provided. Contractor agrees to extend pricing to any additional fire suppression system, extinguisher, or related component added to the contract by the Park.

5.7 Invoices

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP) at https://www.ipp.gov/. The Contractor shall submit all invoices through www.ipp.gov within 30 days of work completion. Contractor’s invoice shall be uploaded to IPP with the payment request in PDF file format. Failure of the contractor to upload an attached copy of the invoice and any requested documentation through IPP.gov will result in invoice being rejected.

Invoices shall include:

Purchase Order Number Name and address of the contractor Invoice date and invoice number Period of Service for services rendered or delivery date for date supply delivered Park location, Quantity, and size of Fire Extinguishers serviced or replaced.

Detailed description of service(s) performed Contact information such as phone number or email address

5.8 Warranties

Throughout the course of the contract, Contractor shall repair or replace, without additional cost to the Park, all defective work and replace all defective materials furnished or installed by the Contractor. Contractor shall provide parts and equipment warranties from the manufacturers that are the standard, published warranties on the manufacturers’ letterhead. All warranty items shall be full term, not prorated for the partial year of installation.

5.9 Not Used

5.10 Special Provisions

A. Weapons, guns, and knives unrelated to the work activities shall not be allowed on the work site or in vehicles parked on Park property. The Contractor shall be responsible for notifying all workers of this requirement.

B. Alcoholic beverages shall not be allowed on the work site or in vehicles parked on Park property. The Contractor shall be responsible for notifying all workers of this requirement.

C. All Contractor’s workers shall comply with the Park’s regulations regarding tobacco use. The Contractor shall be responsible for notifying all workers of this requirement.

D. Park personnel will not accept materials or equipment deliveries for the Contractor unless approved by the COR in advance.

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