B08_140P1226Q0039_Attachment_1_SOW.pdf

STATEMENT OF WORK

BURGLAR ALARM & FIRE ALARM SYSTEMS INSPECTIONS, TESTING, MAINTENANCE, AND

REPAIRS

PECOS NHP ADMINISTRATIVE BUILDING

CURATORIAL BUILDINGS

MAINTENANCE FACILITIES SHOP

E.E. FOGELSON VISITOR CENTER

FORKED LIGHTNING RANCH

KOZLOWSKI TRADING POST

Pecos National Historical Park

DESCRIPTION OF SERVICES

The National Park Service, Pecos National Historical Park, located in Pecos, New Mexico, requires annual inspection, testing, preventative and corrective maintenance, and repair services for the Park’s fire alarm systems, burglar alarm systems, detection devices, notification appliances, control panels, communication equipment, and associated security and life-safety components in six park buildings. These systems vary in age and configuration.

The Contractor, independently and not as an agent of the Government, shall provide annual inspection and maintenance services to ensure all alarm systems are fully operational, compliant, and functioning at the highest standard of reliability. The Contractor shall furnish all labor, tools, test equipment, materials, parts, supervision, transportation, and other resources required to perform this work in accordance with applicable NFPA codes (including NFPA 72), NEC/UL requirements, OSHA regulations, and all Federal, State, and local laws.

All work shall comply with all required life-safety, electrical, and communication standards.

PERIOD AND PLACE OF PERFORMANCE

The period of performance for this contract shall be twelve (12) months from date of award. The Government reserves the right to award up to four (4) option years and one six-month extension based on need, funding availability, and satisfactory Contractor performance. Prior to exercising option years, the Contractor shall submit updated pricing and wage determinations.

Hours of Work

Work shall be performed between 8:00 a.m. and 4:30 p.m., Monday through Friday, excluding Federal holidays.

Federal Holidays Observed

New Year’s Day – January 1 Martin Luther King Jr. Day – 3rd Monday in January Presidents Day – 3rd Monday in February Memorial Day – Last Monday in May Juneteenth – June 19 Independence Day – July 4 Labor Day – 1st Monday in September Columbus Day – 2nd Monday in October Veterans Day – November 11 Thanksgiving Day – 4th Thursday in November Christmas Day – December 25 (Observed on nearest weekday if falling on a weekend)

Location of Performance

Pecos National Historical Park 1 Peach Drive Pecos, NM 87552

BASE YEAR: CLIN0010 Base Year Installation – Install alarm components for Sword Case and display case at Visitor Center compatible with existing alarm system.

Billie Thomas Highlight

Billie Thomas Highlight

SPECIFIC REQUIREMENTS / TASKS

TASK A: Preventative Maintenance & Comprehensive Inspection (PMI)

The Contractor shall perform all annual inspections and testing in accordance with NFPA 72, manufacturer specifications, and industry best practices. Preventative maintenance shall include, but is not limited to:

Fire Alarm Systems

• Testing and certification of all initiating devices, including smoke detectors, heat detectors, duct detectors, beam detectors, and manual pull stations

• Testing notification appliances including horns, strobes, speakers, and visible/voice communication systems

• Inspection, testing, and cleaning of fire alarm control panels, power supplies, annunciators, and communication modules

• Annual battery inspections, including load testing and replacement if needed

• Testing system communication to monitoring centers

Burglar Alarm Systems

• Functional testing of all intrusion devices including door/window contacts, glass break sensors, motion detectors, duress devices, and tamper switches

• Verification of keypad functionality, annunciation, and system programming

• Inspection and testing of control panels, wireless receivers, cellular/IP communicators, backup batteries, and all wiring connections

• All parts used shall be new and UL-listed for their intended systems.

Annual inspection of park wide fire extinguishers and sprinkler systems

• Visual inspection, pressure testing and hydrostatic testing of approximately 80 ABC fire extinguishers and two water extinguishers that will be gathered by NPS staff annually to centralize location for testing and inspecting. Failed extinguished shall be recharged or replaced.

• Annual flow test of two wet sprinkler systems located at the Casita at Forked Lightning Ranch, one wet system at Kozlowski Trading Post

• Annual pre-engineered hood system at the fuel shed located near the maintenance area.

TASK B: 24/7, 365-day Alarm Monitoring Service and Quarterly Billing

The Contractor shall perform alarm monitoring 24/7, 365 days a year and bill quarterly for this service.

Billie Thomas Highlight

TASK C: Repair and Replacement Services

• Repairs include unscheduled work required to prevent system failures or restore normal operation after malfunctions. Tasks C and D may not exceed $5,000 total per performance period without written approval from the Contracting Officer.

The Contractor shall:

1. Notify the Contracting Officers Representative (COR) of all deficiencies identified.

2. Provide a prioritized list of recommended repairs and replacement actions with cost estimates.

3. Obtain written authorization from the Contracting Officer (CO) prior to performing repairs.

4. Negotiate repair pricing as required.

The Government reserves the right to have another party perform repairs.

TASK D: Emergency / On-Call Services

Emergency/On-Call Services consist of responding to fire alarm or burglar alarm malfunctions outside of scheduled PMI work.

Requirements:

• 24-hour, year-round emergency response availability

• Firm-fixed hourly rates apply

• Callback repairs within 24 hours for previously serviced issues shall be performed at no cost to the Government

Documentation Required for Each Service Call

• Description of malfunction

• Corrective action and materials

• Detailed pricing

• Estimated completion date/time

• Technician’s name

Tasks C and D may not exceed $5,000 total per performance period without written approval from the Contracting Officer.

ADDITIONAL REQUIREMENTS

The Contractor shall:

• Provide full disclosure of material costs

• Notify COR before disabling or impairing any alarm system

• Obtain written COR approval prior to making wiring or programming changes

• Perform daily cleanup of work areas and properly dispose of debris offsite

CONTRACTOR RESPONSIBILITY

The Contractor shall:

• Supervise all employees and ensure professional, safe work performance

• Conduct an annual onsite review and submit written findings within ten working days

• Ensure employees follow all OSHA requirements and utilize appropriate PPE

• Obtain written approval for any subcontracting

ADDITIONAL EQUIPMENT ADDED TO THE CONTRACT

The Contractor may be required to submit pricing for additional alarm system components or upgrades. Additions will be incorporated through bilateral modification.

SPECIAL REPORTING REQUIREMENTS & DELIVERABLES

The Contractor shall:

• Provide an annual schedule of all inspections and testing

• Maintain a comprehensive log of all maintenance, inspections, test results, and repairs

• Make records available to the National Park Service upon request

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Performance

Objective Performance

Standard Acceptable

Quality Level Method of Surveillance Incentive

The contractor shall provide preventative maintenance and inspection services.

The contractor provided PM services in accordance with the PWS.

Zero deviation Periodic Inspections

Payment withheld until performance in compliance with Quality Level

The contractor shall perform corrective maintenance to include routine and emergency service calls and installs

The contractor responded to routine service calls within 4 hrs. and 2 hrs.

for emergency service calls.

95% minimum acceptable level of service, Periodic Inspection/Inspections/100% Inspection

Payment withheld until performance in compliance with Quality Level

The contractor shall provide work completion reports.

The contractor provided the work completion report in accordance with the PWS

Zero deviation with an allowable delayed submission of 20% of the time

100% Inspections

Payment withheld until performance in compliance with Quality Level

The contractor shall perform work area clean-up.

OSHA Safety requirements

The contractor provided a clean work area after work completion in accordance with OSHA

Zero deviation/100% minimum acceptable level of service

Random Inspections

Payment withheld until performance in compliance with Quality Level

Physical Injury, Accident, or Damage Reporting - In the event of a reported physical injury, repeated service interruption, or an accident involving damage or equipment fire, the Contractor shall immediately secure the equipment and notify the COR. The Contractor shall await the arrival of the COR before starting any corrective action on the equipment. The Contractor personnel shall be made available to perform the necessary tests to determine causes related to the incident in the presence of the COR. The Contractor shall verify in writing to the CO the safety condition of any piece of equipment covered by this specification prior to its restoration to service, once the equipment has been removed from service.

INVOICE REQUIREMENTS

Preventative Maintenance, Inspections and Alarm Monitoring

Invoices shall be submitted quarterly and must include:

• Site location(s)

• Work performed and dates

• COR-signed work ticket

• Submission through IPP.gov with all required attachments

Repairs and Service Calls

Invoices shall be submitted within 30 business days after completion and include:

• Site location(s)

• Work performed and dates

• COR-signed work ticket

Incomplete or unapproved invoices may be rejected.

GOVERNMENT POINT OF CONTACT

Contracting Officer (CO) Contracting Officer’s Representative (COR) Name Jim Huck Phone 505-470-2886 Email Jim_Huck@nps.gov Address Pecos NHP, P.O. Box 418, Pecos, NM 87552

SYSTEM AND EQUIPMENT LIST

KOZLOWSKI TRADING POST

One Fire Alarm system, Honeywell Gamewell S3 panel, with 1 Gamewell LCD-SLP Remote Annunciator, 2 Swift Wireless Gateway, 15 Honeywell Velociti Series 3 Smoke Detectors, 1 Velociti Series 3 Thermal Detectors, 8 Swift Wireless Pull Stations, at least 1 Velociti Monitor Module, and 16 Exceder Horns and Strobes.

One Burglar Alarm System, Honeywell Ademco Vista Series 20-P, with 2 keypads, 11 motion detectors, and 16 door sensors.

One Fire Sprinkler System, The D System Residential Fire Pump, with 28 sprinkler heads, and 450-gallon tank located in the crawl space under the building.

FORKED LIGHTNING RANCH

One Fire Alarm system, Honeywell Fire-Lite MS-5UD-3 panel with 20 smoke detectors, unknown number of thermal detectors, 4 wired pull stations, 2 strobes/bell and 1 Telguard TG-7 Cellular Communicator.

One Burglar Alarm System, Honeywell Ademco Vista Series 128BPT with 2 keypads, 17 motion detectors, and 17 door sensors.

Two Wet Fire Sprinkler Systems with 9 sprinkler heads located in the Casita. No pump and unknown manufacture.

E.E. FOGELSON VISITOR CENTER

One Fire Alarm system, Honeywell Fire-Lite MS-5UD-3 panel, with 10 smoke detectors, 5 pull stations, 2 strobes, 2 thermal sensors, and one Telguard TG-7 Cellular Communicator.

One Burglar Alarm System, Honeywell Vista 20P with 1 keypad, 6 motion detectors, 7 door sensors,1 silent alarm and 2 glass break/tamper sensors needed.

Base year of contract includes installation of alarm glass break/tamper sensors on two display cases.

PECOS NHP ADMINISTRATIVE BUILDING

One Fire Alarm system, Honeywell Fire-Lite MS-5UD-3 panel, with 7 smoke detectors, 2 thermal detectors, 4 pull stations, 2 strobes and 1 Telguard TG-7 Cellular Communicator.

One Burglar Alarm System, Honeywell Vista 20-P with 1 keypad, 7 motion detectors and 4 door sensors.

CURATORIAL BUILDING

One Burglar Alarm System, Honeywell Vista 20-P with 1 keypad, 3 motion detectors, 3 door sensors, and 6 smoke detectors. Smoke detectors are integrated into the burglar alarm system.

MAINTENANCE BUILDING

One Burglar Alarm System, Honeywell Vista 20-P with 1 keypad, 2 motion detectors, 2 door sensors, and 2 smoke detectors. Smoke detectors are integrated into burglar alarm system.

FLAMMABLES SHED

One Premall Fire Protections System PCI-50s BC, with 4 heads.

Parkwide Fire Extinguisher Testing and Maintenance

Testing approximately 80 ABC fire extinguishers and two water fire extinguishers annually.

GOVERNMENT POINT OF CONTACT

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