Attachment A-FY21 Arlington National Cemetery Millenium Stream Repair SOW Dtd 10-8-20.pdf

ACQR #5781594 WON # 1663308

SCOPE OF WORK

NAVAL FACILITIES ENGINEERING COMMAND WASHINGTON

COOPERATIVE AGREEMENT

N40080-21-2-0001

FOR

FY21 Arlington National Cemetery Millennium Stream Repair and Maintenance

08 October 2020

TABLE OF CONTENTS

TITLE PAGE

A. BACKGROUND

B. POINTS OF CONTACT

C. DURATION

D. GENERAL REQUIREMENTS

E. SPECIFIC REQUIREMENTS

F. GOVERNMENT FURNISHED INFORMATION AND MATERIALS

G. COOPERATOR FURNISHED ITEMS

H. DATA AND PUBLICATIONS

I. RELEASE OF PUBLIC INFORMATION

J. PAYMENTS

APPENDIX: A- GEOGRAPHIC INFORMATION SYSTEM (GIS) DELIVERABLE SPECIFICATIONS: 15

A. BACKGROUND

1. Background. Arlington National Cemetery (ANC) – The Arlington National Cemetery is a 624-acre United States military cemetery located in Arlington, Virginia. ANC grounds are for laying to rest those who have served the nation with dignity and honor. The ANC conducts between 27 and 30 funeral services each day and between six and eight services on Saturday. The grounds provide beauty and peace for the guests as well as a means to honor those who have served the nation. As part of the expansion of the cemetery grounds in 2013, restoration of Millennium Stream was permitted for 1,794 linear feet.

This restoration was part of the Millennium Project Site Expansion Stream Restoration, Overall Plan, Grading and Longitudinal Profile. The Repair and Maintenance of the project intended to protect the road, maintain the stream profile, and repair and maintain the stream corridor through debris removal and regrading to original plan contours. This effort will help maintain the integrity and aesthetic value of the stream corridor.

Currently, there are at least two large trees downed across the stream channel, creating a pinch point and debris dams that will, if left unchanged, flood the adjacent areas and erode the stream channel. Furthermore, there is excess water collecting under the Gifford Bridge, which may cause flooding and sedimentation in the stream channel if the conditions are not addressed. Lastly, due to recent extreme weather events and upstream construction, the stream restoration has been subject to excessive sedimentation that has caused the stream to overtop Ord and Weitzel Drive, threatening the grave sites across the street.

2. Objective. The primary objective of this Agreement is to conduct repair and maintenance on Millennium Stream. This will include maintenance of the stream plunge pool and stream bank to its permitted grades of up to 100 linear feet of stream from the culvert at Ord and Weitzel Drive, to remove fallen trees and subsequent debris dams at two locations within the stream channel, and provide a drainage solution for the water collecting under the Gifford Bridge.

3. Environmental Setting. ANC is a 624-acre United States military cemetery located in

Arlington, Virginia. Millennium Stream is a tributary to the Potomac on ANC grounds within an old growth section of the forest. There are wetlands on both sides of the stream with braided systems in the lower portion of the stream valley. In the upper reach of the stream valley the channel is more defined. A restoration was completed on Millennium Stream approximately 2013, which stabilized the channel, created pools to mitigate channelization of the stream and reduce the velocity of water during rain events. The wetlands and restoration have been stable except for some minor sedimentation and erosion, except in the locations that this SOW identifies as needing repair and maintenance.

B. POINTS OF CONTACT

Prior to agreement award, inquiries regarding the negotiation and other aspects of the project should be directed to the Contract Specialist. After agreement award, technical and contract inquiries shall be directed to the Technical Point of Contact.

Contract Specialist (CS) Ms. Olisha Costa NAVFAC Washington 1314 Harwood Street, SE Bldg. 212 Washington Navy Yard, DC 20374 Telephone: (202) 685-1257 Email: olisha.costa@navy.mil

Technical Point of Contact (TPOC) Mrs. Lisa Dosmann NAVFAC Washington 1314 Harwood Street, SE Bldg. 212 Washington Navy Yard, DC 20374 Telephone: (202) 685-3107 Email: lisa.dosmann@navy.mil

Station Point of Contact (SPOC)

Stacey M. Rosenquist Environmental Compliance Program Manager

Arlington National Cemetery Telephone: (703) 614-0520

C. DURATION

The period covered by this scope of work (including report preparation, US Navy and US Army review, submittal of final invoice, final invoice payment, etc.) is 18 months from date of award of this Agreement.

D. GENERAL REQUIREMENTS

1. The Cooperator shall manage the total work effort and assure fully adequate and timely completion of services required under this Scope of Work. Included in this function shall be a full range of management duties including, but not limited to, planning, scheduling, inventory, analysis, and quality control.

2. The Cooperator shall provide all equipment (unless otherwise stated) and analyses necessary to complete the work described within this Scope of Work. All data (raw and associated electronic files including data summaries and analyses), photographs, maps, figures, tables, slides, etc. produced under of the Agreement, and equipment ≥ $100 in value purchased with Agreement funds (including computer software) are the property of the U.S. Navy.

3. The Cooperator shall submit all required permits to the Contracting Officer (via

Technical Point of Contact, TPOC and cc provided to the Station Point of Contact, SPOC) prior to the initiation of any fieldwork that requires permitting.

4. The Cooperator shall comply with all applicable laws and regulations pertaining to the provision of safe and respectful workplace and to provide a work environment free of harassment and intimidation for such party’s own employees and third parties.

5. If applicable, the Cooperator shall conduct literature reviews, field investigations and interviews with experts and authorities as necessary to accomplish the work described within this Scope of Work. The Cooperator shall, in particular, attempt to contact and utilize information from the local US Navy offices and other professionals who are experienced in stream repair and maintenance.

6. The Contractor shall comply with all federal laws, such as but not limited to, the Clean

Water Act (CWA), Coastal Zone Management Act (CZMA), Endangered Species Act (ESA), the Migratory Bird Treaty Act (MBTA), National Historic Preservation Act of 1966, as amended, Archeological Resources Protection Act of 1979, Archeological and Historic Preservation Act of 1974, National Environmental Policy act of 1969, Antiques Act, Historic Sites, Buildings, Objects and Antiquities Act of 1935, DOD Instruction

400.35 and 4715.03, OPNAVINST 5090.1D, Executive Order (EO) 11593, EO 11990, EO 13508, 32 CFR 190, 36 CFR 60, 36 CFR 61, 36 CFT 63, 36 CFR 229, 36 CFR 800, 43 CFR 7, United States Navy 3.01 Data Model, SDSFIE, NAVFAC Washington GIS Data Release form, the Sikes Act, as amended and others that are applicable to NAVFAC Washington installations

7. The Cooperator shall ensure that the data obtained under the Agreement be scientifically defensible. Methods of data collection and/or analyses shall be provided in the Cooperator’s required Work Plan under Section E (5) (c) of the Agreement. The US Navy, at its discretion, may subject work plans, draft reports or draft manuscripts to external peer review.

8. The Cooperator shall assign a project manager for this project, and shall advise the Government within fourteen (14) days before changing a project manager during the execution of this Agreement.

9. The Cooperator shall inform, in writing (via email), the Contracting Officer (via TPOC and cc provided to SPOC) intent to publish or present any data or findings resulting from activities/research completed under the Agreement.

10. The Cooperator shall inform in writing (via email) the SPOC (cc provided to TPOC) of any unusual activity observed while conducting surveys in the field (e.g. trespassers or persons in unauthorized areas). Information should include (a) location, (b) date, (c) time, and (d) any detailed facts regarding the activity. In addition, information regarding trespassers should be reported to the SCI Security as soon as possible.

11. The Cooperator shall allow, throughout the term of the Agreement, the TPOC and the

SPOC the opportunity to periodically observe the Cooperator’s field activities, to review computer or paper files of raw data, prepared data (such as data analyses, summaries, maps, figures, tables, etc.), or any record deemed appropriate by the Contracting Officer in establishing the Cooperator’s performance in fulfilling the requirements of the Agreement.

12. The Contracting Officer, via the TPOC and/or SPOC, may request updated data

(presented on maps, figures and/or tables) whenever the US Navy’s need to obtain this information is before the next Monthly Report required under Section E(5)(d) of this Agreement. The Cooperator shall forward the requested data electronically within ten

(10) days from the date of request. If the requested data cannot be provided within this time frame, the Cooperator shall forward electronically the most updated raw data to the Contracting officer, via the TPOC (cc provided to SPOC). The US Navy understands that facilitating the requested most updated data may reduce the amount of work that would normally be accomplished during the period of time required to complete the request. The Cooperator shall document the amount of efforts and its translated cost estimate that would have been incurred by the Cooperator to complete the request for updated data.

This document shall be electronically forwarded to the Contracting Officer (via TPOC and cc provided to SPOC) to review so that the US Navy will have a good grasp on the amount of work displaced that would have normally been accomplished during the period of time required to complete the request.

13. The Government will not be responsible for the loss of or damage to property of the

Cooperator, or for personal injuries to the Cooperator arising from or incident to the use of Government facilities or equipment.

The Cooperator shall indemnify and save harmless the Government, its officers, agents, servants and employees from all liability under the Federal Tort Claims Act (28 U.S.C.

Sec 2671 et seq.) or otherwise, for death or injury to all persons, or loss or damage to the property of all persons resulting from the use of the premises by the Cooperator. This covenant shall survive the termination of the Agreement.

In the event of damage, including damage by contamination, to any Government property by the Recipient, its officers, agents, servants, employees, or invitees, the Recipient, at the election of the Government, shall promptly repair, replace, or make monetary compensation for the repair or replacement of such property to the satisfaction of the Government.

14. The Cooperator will be required to obtain insurance. All insurance required by the

Agreement shall be in such form, for such periods of time, and with such insurers as the Contracting Officer may require or approve. A certificate of insurance or a certified copy of each policy of insurance taken out hereunder shall be provided to the Contracting Officer’s local representative prior to use of the premises and facilities. The Cooperator agrees that not less than thirty (30) days prior to the expiration of any insurance required by the Agreement, it will deliver to the Contracting Officer’s local representative a certificate of insurance or a certified copy of each renewal policy to cover the same risks.

Cooperator shall furnish the insurance specified as follows and each policy of insurance covering bodily injuries and third party property damage shall contain an endorsement reading substantially as follows:

a. The insurer waives any right of subrogation against the United States of America which might arise by reason of any payment made under this policy

b. NAVFAC Washington shall be given thirty (30) days written notice prior to making any material change in or the cancellation of the policy.

c. The United States of America (Dept. of the Navy) is added as an additional insured in operations of the policy holder at or from premises designated under the Agreement and owned by the United States

d. This insurance certificate is for use of facilities under the Agreement.

e. Loss, if any, under this policy shall be adjusted with THE COOPERATOR and the proceeds, at the direction of the Government, shall be payable to THE COOPERATOR, and proceeds not paid to THE COOPERATOR shall be payable to the Treasurer of the United States of America.

15. In order for personnel to access U.S. Government property in an automobile, a valid driver’s license, vehicle registration, and proof of insurance are required. Copies of these documents shall be provided to the Installation Security Office.

16. The Cooperator shall notify the TPOC and SPOC by telephone and/or email as to the area

(s) where work will be accomplished. The Cooperator shall also coordinate the work to be accomplished with the SPOC. In addition, the Cooperator ensures all staff or personnel working under the Agreement shall not violate the Archeological Resources Protection Act, National Historic Protection Act, or the Endangered Species Act while completing work required under the Agreement.

17. The Cooperator shall comply with all security rules, regulations, requirements, and day-today operational changes thereto. Unannounced changes to day-to-day operational procedures may, at times, prohibit the Cooperator access to the project area. The primary use of the Installation is for its military mission. Without prior notice, designated areas may become closed to the activities of the Cooperator. In some cases, due to operations or other circumstances, it may be necessary to deny the Cooperator access to the Installation for short periods of time. In such cases the Cooperator will be provided notification of such as soon as possible. It is the responsibility of the Cooperator to reschedule this work to the maximum extent possible. Should the US Navy require the

Cooperator to leave the Installation for a period greater than thirty (30) days (such as in the case of a national emergency), the Agreement may be terminated by either party unless an alternative agreement is reached between the Cooperator and the US Navy through a formal amendment of the Agreement. If the Agreement is terminated, the Cooperator shall not bill for work not completed subsequent to the termination date of the

18. Photography is not restricted on the Installation except for funerals.

19. The Cooperator shall coordinate with the TPOC and SPOC for site access at least ten (10) days prior to the intended visit (including kick-off meeting) for review and approval. Site access for foreign nationals shall be coordinated at least thirty (30) days prior to the intended visit for review and approval. Failure to do so will result in denial of site access.

20. In addition to any regulatory required permits, the Cooperator shall coordinate with the TPOC and SPOC to obtain any installation specific permits (i.e., dig permits for intrusive work), if any, required prior to the initiation of any field work. Please be aware that dig permits may take up to ten (10) days for approval. The Cooperator shall supply proof that all necessary installation specific permits have been received to the TPOC and SPOC prior to the start of field activities.

21. In addition to using any government or utility company locating services available (e.g., Miss Utility), the Cooperator shall utilize a qualified private utility locating service company to locate all underground utilities in the work area. Any markings made during the utility investigation must be maintained throughout the duration of the field work.

The Cooperator must physically verify underground utility locations by hand digging using wood or fiberglass handled tools when any adjacent exploration, excavation or construction work is expected to come within three (3) feet of the utility.

E. SPECIFIC REQUIREMENTS

1. Work Area. The ANC is a 624-acre United States military cemetery located in Arlington, Virginia ANC is a 624-acre United States military cemetery located in Arlington, Virginia.

Millennium Stream is a tributary to the Potomac on ANC grounds within an old growth section of the forest. There are wetlands on both sides of the stream with braided systems in the lower portion of the stream valley. In the upper reach of the stream valley the channel is more defined. A restoration was completed on Millennium Stream approximately 2013, which stabilized the channel, created pools to mitigate channelization of the stream and reduce the velocity of water during rain events. The wetlands and restoration have been stable except for some minor sedimentation and erosion, except in the locations that this SOW identifies as needing repair and maintenance.

2. Task Definition. The Cooperator shall conduct a brief survey of the stream segment that starts at the culvert at Ord & Weitzel Road, to the Gifford Drive Bridge to identify areas of concern prior to initiating work in this agreement. As a part of the survey, the Cooperator shall identify areas where maintenance, done by hand or by mechanized equipment, can be accomplished along the stream channel. The survey results will be forwarded to the PM and the APOC for review.

Task #1. ANC Millennium Stream Repair and Maintenance

The Cooperator shall conduct repair and maintenance on Millennium Stream, which includes; removal of sedimentation from the stream pools for up to 100 linear feet upstream (as needed) from the Ord & Weitzel Road culvert, conduct slope stabilization where needed, and restore the original grades of the permitted stream restoration as repair and maintenance activities as described by the Nationwide #27 from the Army Corps of Engineers, attached.

Any debris from the plunge/step pools for this task shall be removed and disposed of off-site.

The Cooperator shall remove two large fallen trees from obstructing the stream channel and clear out any debris within the stream channel at those locations. Only the portion of the tree blocking the channel shall be removed. Any debris dams behind the fallen trees shall be cleared from the channel. For this activity the tree and stream debris shall remain onsite.

Task #2. Plunge Pool Design and Construction

The Cooperator shall re-design and construct for approximately 100 linear feet, as needed to correct insufficiencies in the original design, of Millennium Stream, starting at the culvert at Ord & Weitzel Drive. The design shall take into consideration changes to the drainage area that have occurred to further prevent erosion and flooding at the culvert and provide stabilization of adjacent areas.

Task #3. Gifford Bridge Drainage

The Cooperator shall design and install a drainage field, for approximately 1,000 square feet, which will address the standing water at the base of Gifford Drive Bridge. The design shall include low impact techniques for moving the water away from the bridge footers while minimizing any impacts to the maximum extent practicable.

3. Research/Survey Protocols. The Cooperator shall comply with any active permits, including obtaining all/any required permits from Federal, State or local agencies to conduct the repair and maintenance. The Cooperator shall obtain a dig permit before initiation of work by a third party utility company to locate and mark utilities present. The Cooperator shall maintain utility markings throughout the entirety of the project construction.

4. Meetings.

a. Kick-off Meeting. A Kick-off Meeting (which may also be via telephone conference) between the Cooperator, Contracting Officer, the TPOC, and the SPOC shall be arranged by the Cooperator within thirty (30) days (or earlier) from the date of award of this Agreement. The meeting shall primarily discuss the requirements of this Agreement, including the Work Plan, as stipulated in Section E(5)(ca).

b. Site Visits. Site visits shall be arranged by the Cooperator as needed to complete the tasks under this Agreement, or as requested by the TPOC and/or SPOC.

c. Progress Meetings. The Cooperator shall be available throughout the Agreement period to the TPOC and/or SPOC in matters regarding the tasks to be completed under this

5. Schedule and Submittals.

a. Meeting Minutes. In addition to using any government or utility company locating services available (e.g., Miss Utility), the Cooperator shall utilize a qualified private utility locating service company to locate all underground utilities in the work area. Any markings made during the utility investigation must be maintained throughout the duration of the field work. The Cooperator must physically verify underground utility locations by hand digging using wood or fiberglass handled tools when any adjacent exploration, excavation or construction work is expected to come within three (3) feet of the utility.

b. Safety Plan. The Contractor shall submit one (1) hardcopy and one (1) electronic copy (via email) to the SPOC within fifteen (15) days of contract award. The Safety Plan must be approved by NAVFAC Washington prior to the start of any fieldwork. The POC will provide the Contractor with specific information on the required format and content of the Safety Plan. However, the Safety Plan may include personal protected equipment (PPE) requirements, installation emergency POC, and any conditions that would require an immediate work stoppage and a site evaluation by installation safety personnel.

c. Permits. If applicable, the Contractor shall prepare the permit application and submit to the TPOC for review. Upon acceptance of the permit package by the TPOC and SPOC, the Contractor shall submit the permit package to USACE/MDE. Per the requirements, the Contractor will prepare responses to all RFIs, submit them to the TPOC for approval, and upon approval submit them the USACE/MDE. All coordination with regulatory agencies must be approved by the TPOC prior to any submissions.

d. Final Report. one (1) electronic copy (via CD-ROM) of the Draft Final Report, including text, tables, figures, and color photos, summarizing the findings of the Preliminary Engineering Evaluation shall be concurrently submitted, in a format readable by Microsoft Word, to the TPOC and SPOC within 45 days (or earlier) from the date of award of the Agreement. The TPOC and SPOC will submit comments, if applicable, on the Draft Final Report to the Cooperator within fifteen (15) days (or earlier) upon receipt of the Draft Final Report. The Cooperator shall incorporate any comments and concurrently submit one (1) hardcopy and one (1) electronic copy (via CD-ROM) of the Final Report to the TPOC and SPOC within 15 days (or earlier) from the receipt of comments. All electronic source files for tables and figures shall be labeled and submitted. All digital photographs shall be labeled with at least the following information: (1) subject/activity, (2) location (specific place), {3) date, and (4) name of photographer.

e. Draft/Final Work Plan. Within fourteen (14) days following contract award, the

Cooperator shall concurrently provide (electronically via email) the TPOC and SPOC a general description of the data collection and analysis methodology to be applied to tasks under the Agreement. The TPOC and SPOC shall provide (if there are any) the Cooperator their respective comments, suggestions, or edits on the Draft Work Plan within fourteen (14) days from the date of submittal of the Draft Work Plan. The Cooperator shall incorporate all comments, suggestions, or edits provided (if there are any) by the TPOC and SPOC into the Final Work Plan, and the Cooperator shall concurrently submit (electronically via email) the Final Work Plan within fourteen (14) days from the date of the Kick-off Meeting to the TPOC or SPOC. If the TPOC and/or SPOC do(es) not have any comments, suggestions, or edits on the Draft Work Plan, it shall become the Final Work Plan of the Cooperator under the Agreement.

f. Monthly Reports: The Cooperator shall prepare and submit monthly progress reports via email to the Government PM. Two (2) electronic copies of a monthly progress report are due by the seventh (7th) of the following month or the next workday if the 7th falls on a weekend, for work performed in the previous month, for the duration of the Agreement.

Electronic copies of these reports shall be concurrently submitted to the TPOC and SPOC via e-mail. The progress report shall include. at a minimum: (1) Agreement number; (2) report date; (3) report period; (4) project name; (5) names of investigators; (6) work performed during reporting period, including areas surveyed; (7) problems encountered and recommendations to resolve issues; (8) work anticipated for the next reporting period; and (9) project status. Small maps (8.5 x 11) may be used to show locations.

g. Schedule Summary. Project tasks shall be completed in accordance with the following schedule:

Submittal Due Date

Cooperative Agreement (CA) Award CA Kick-off Meeting CA +7 days Safety Plan CA + 15 Draft Work Plan CA+60days

Draft Final Report CA+90 days Final Report CA+120days

h. Deliverable Format. The Cooperator’s submittals and compliance with notification requirements must be in writing unless specified otherwise. Writing includes email.

All documents, maps, and illustrations must be of high quality and easily reproducible on standard or color copiers. All documents will be two sided, single spaced, on 8 ½” by

11” paper in manuscript format, with standard outline spacing. Fold out pages should be avoided. If these are necessary, they will be no larger than 11” x 17” and have the same design as the 8 ½” by 11” graph pages, and they will be approved by the Government before document preparation. Pages intentionally left blank shall be labeled as such. All pages of the documents will be appropriately numbered with filename and date listed in the footer of hard copies, and inserted into a 3 ring binder with a labeled edge.

All deliverable documents and maps, charts, etc. shall also be delivered in electronic format, Microsoft Office Word or jpeg formats. If ADOBE ACROBAT is used, files will be scanned per chapter, per figure and per appendix so that files are manageable and easily compliable. Files must be delivered in electronic formats that can be altered or updated by the Government. All chapters shall be saved as separate files on a CD for ease of reproduction.

All databases containing raw data and all associated electronic data summary and analytical files shall be formatted in Excel, Word, Dbase IV, or any compatible Microsoft database software and submitted to the TPOC and SPOC (via CDs). Microsoft ACCESS files shall include all queries, reports, tables etc.

If required, all original still photographs will be captured at a minimum of 1 million pixels and 24-bit color.

i. Data. All databases containing raw data and all associated electronic data summary and analytical files shall be formatted in Excel, Word, Dbase IV, or any compatible Microsoft database software and submitted to the TPOC and SPOC (via CD-ROM). Microsoft ACCESS files shall include all queries, reports, tables, etc.

j. GIS Data. All data collected with GPS shall have an error of no more than 2-3 meters of the actual data collected in the field. All GPS data shall be defined with the following coordinate system and parameters: (1) Horizontal Datum: NAD 83; (2) Vertical Datum:

GRS 80; (3) Projection: State Plane_ Virginia_FIPS_450I; (4) Units: Feet. Associated attribute data shall be recorded in a dBase IV compatible format (DBF). The minimum attribute fields and records should be completed in their entirety, in accordance with the specifications and guidelines identified in the approved Work Plan. Electronic copies of all GIS shape files, coverage, or layers developed as part of the Agreement, if applicable, shall be submitted with the Final Report to the TPOC and SPOC (via CDROM). These data shall be compatible with and readable in ArcGIS 9.x. or the most current GIS software used by the Installation. All GIS datasets must contain a corresponding metadata file in accordance with the Federal Geographic Data Committee (FGDC) minimum requirements. All metadata files shall be delivered in ESRI’s ArcGIS 9.x XML format in a naming convention of “dataset”.xml. All required XML metadata fields as reflected in ArcGIS 9.x must be completed. (Refer to Appendix: A for more GIS data standards and requirement details).

k. Maps. All maps created under the Agreement shall be incorporated in the draft and final versions of the Final Report. All maps shall be printed on 8.5 by 11-inch paper or 11 by

17-inch paper folded to match the size of the report(s). Unless otherwise indicated, all maps shall be printed at an acceptable scale using a Virginia State Plane projection, Zone 4501, North American Datum 1983. Electronic copies of all maps shall also be provided.

All maps created for the Agreement shall contain the following information: (1) title, (2) scale bar, (3) legend, (4) date, (5) north arrow, and (6) a listing of who prepared the map.

F. GOVERNMENT FURNISHED INFORMATION AND MATERIALS

1. The Government will provide the following supporting materials in order to assist the

Cooperator with the tasks associated with the Agreement:

a. Information, strategies, or protocols that may apply;

b. GIS data and maps, if available;

c. Aerial photographs, if available; and

d. Topographical maps, if available.

2. The Government will provide a map or information indicating areas of special concern, i.e. areas that may contain protected cultural resources, if available.

3. The Government will provide real estate maps and facility information needed to complete the tasks.

4. If necessary the Government will provide prearranged access to leased lands in keeping with the terms of the existing agreement. Weather, illness, and other factors may cause some variation in the proposed schedule.

G. COOPERATOR FURNISHED ITEMS

1. The Cooperator shall provide all equipment (unless otherwise stated) and analyses necessary to complete the work described within this Scope of Work. All equipment (≥$100) purchased using Agreement funds remains the property of the Navy at the completion of the Agreement. The final report shall include an inventory of all equipment purchased ≥ $100, with the name of make, model, serial number and maintenance records.

H. DATA AND PUBLICATIONS

1. The Cooperator acknowledges that information and data gathered or received pursuant to the Agreement may have regulatory and national security significance and that the unauthorized dissemination or use of this information might prejudice the interests of the US Navy and Department of Defense. Therefore, the Cooperator agrees not to disclose or use any information or data directly or indirectly acquired through activities associated with the Agreement to any person, organization or entity who is not a party to the

Agreement, and to prohibit disclosure or use of the same by the Cooperator’s personnel, representatives, agents or associates unless disclosure is compelled by process of law, or the Navy authorizes disclosure or use in accordance with this Section of the Agreement.

The terms “data”, “information,” “use” and “disclose” (and its forms and derivatives) will be interpreted very broadly. Limitations on disclosure encompass all forms of dissemination including the spoken word, written word, and electronic media. “Use” includes, but is not limited to, inclusion in academic papers, professional presentations and incorporation in other research not associated with the Agreement. All products, reports, field notes, field data forms, photographs or other information or other records or documents, including slide presentations produced using any information obtained under the Agreement are the property of the Department of the Navy. The Cooperator may disclose or use data and information with the prior written approval of the US Navy (via the Contracting Officer) and per the terms of that approval. The Cooperator will submit a written request to disclose or use information or data to the Contracting Officer (cc provided to the SPOC and TPOC) explaining what information is to be disclosed or used, the reason for the disclosure or purpose for which the information or data will be used and to whom the information will be disclosed. Within thirty (30) days from receipt of the request, the SPOC will issue a written recommendation (with TPOC concurrence) for Contracting Officer approval. If no action is taken within thirty (30) days from receipt of the request, the request will be forwarded to the higher management levels of the NAVFACENGCOM Washington for resolution.

2. The US Army and Navy recognizes that the Cooperator may want to use information and data acquired through the Agreement in professional and academic manuscripts, publications and presentations and that such use may benefit not only those with an academic or professional interest in the information or data, but the general public as well. If authorization is given for such use, the Army and Navy retains the right to review any manuscripts, publication or presentation in advance of publication or presentation for the purpose of ensuring the accuracy and releasability of the information or data presented. The Cooperator agrees that any manuscript, publication or presentation will include a statement as to the origin of the information or data obtained through the Agreement. Authorization for the use of information or data in one context is not to be construed as authorization for subsequent uses or purposes. The Cooperator shall submit at least two (2) hard copies of published manuscripts, and at least one electronic copy of slides, and/or slide or poster presentations to the Navy, at no extra cost to the Navy.

3. Recognizing the significant technical contributions of the Cooperator and US Navy

TPOC and/or SPOC in the development of the Agreement’s scope of work, its goals, objectives, experimental sampling design, data interpretation, review of technical reports, etc., US Navy TPOC and/or SPOC shall be accorded, if appropriate, joint-authorship credit for any publication of manuscript and technical presentation that is based upon the full use or partial use of the technical information, data, or interpretation of data produced under the Agreement. Appropriate joint-authorship credit means credit commensurate with the amount of work and technical contributions provided by the US Navy TPOC and/or SPOC, and fair with reference to credit given by the primary author (Cooperator) to other joint authors of the manuscript and technical presentation. Appropriateness of joint authorship is to be determined by reference to applicable authority, for example, the code of ethics, rules, regulations, or guidance set forth by institutions or other recognized venues on the publication of manuscripts and technical presentations.

4. The Cooperator shall be responsible for ensuring all personnel, representatives, agents and associates participating in activities under the Agreement have read and acknowledged the provisions of this Section of the Agreement.

I. RELEASE OF PUBLIC INFORMATION

The Cooperator shall not respond to any third party inquiries concerning the Agreement or concerning data and information obtained under the Agreement. All third party inquiries received by the Cooperator shall be directed to the Contracting Officer (via the TPOC and/or SPOC) for response in accordance with applicable law and regulations.

J. PAYMENTS

1. The Cooperator shall request reimbursement on a monthly basis.

2. Advance payments may be requested by the Cooperator. Requests for advance payment shall be submitted on SF-270, “Request for Advance or Reimbursement.” The form can be downloaded from the internet at http://www.whitehouse.gov/omb/grants/sf270.pdf .

3. The Cooperator shall maintain advances of Federal funds in an interest bearing account.

The Cooperator shall remit, at least quarterly, to the Navy interest earned on advances.

The Cooperator may keep interest amounts up to $100 per year for administrative expenses. The Cooperator shall submit a SF-272 “Federal Cash Transactions Report” along with interest earned. The form can be downloaded from the internet at http://www.whitehouse.gov/omb/grants/sf272.pdf.

4. Partial payments equal to the amount of work accomplished may be made monthly from date of award. An amount not to exceed ten (10) percent of the total Agreement funds will be withheld until the final report, electronic data, and photographic information have been received (via the TPOC) and approved by the Contracting Officer.

5. Any requirement for the payment or obligation of funds, under the terms of the

Agreement, shall be subject to the availability of appropriated funds, and no provision herein shall be interpreted to require obligation or payment of funds in violation of the Anti-Deficiency Act, 31 USC §1341 et seq. Nothing in the Agreement shall be construed, as implying that Congress will, at a later time, appropriate funds sufficient to meet deficiencies.

6. The provisions of this Cooperative Agreement, including the requirement to remit interest earned on advances, shall be applied to subrecipients/ subgrantees performing substantive work under the Cooperative Agreement. Subrecipients and subgrantees are defined below.

7. A Subrecipient is the legal entity to which a subaward is made and which is accountable to the recipient for the use of the funds provided.

8. A Subgrantee is the government or other legal entity to which a subgrant is awarded and which is accountable to the grantee for the use of the funds provided.

9. A subaward is an award of financial assistance in the form of money, or property in lieu of money, made under an award by a recipient to an eligible subrecipient or by a subrecipient to a lower tier subrecipient. The term includes financial assistance when provided by any legal agreement, even if the agreement is called a contract. It should be noted that subawards are for the performance of substantive work under awards, and are distinct from contracts for procuring goods and services.

10. A subgrant is an award of financial assistance in the form of money, or property in lieu of money, made under a grant by a grantee to an eligible subgrantee. The term includes financial assistance when provided by any legal agreement, even if the agreement is called a contract. It should be noted that subgrants are for the performance of substantive work under awards, and are distinct from contracts for procuring goods and services

APPENDIX: A- Geographic Information System (GIS) Deliverable Specifications:

The NAVFAC Washington GeoReadiness Center (GRC) is the single, authoritative source and distribution point for all geospatial shore installation data within the Naval District Washington (NDW) region.

1. Government Source GIS Data:

a. The government shall provide a copy of any government-held GIS data required for the project to the contractor. All data shall be returned in the same format and structure unless the government specifies otherwise.

b. A completed NAVFAC Washington GIS Data Release form is required for all data release.

2. Submittals, Government Review and Acceptance:

a. All submittals shall be reviewed for structure and adherence to the required standards by an NDW GeoReadiness Program GIS Analyst before acceptance.

i. Review for accuracy and completeness according to the scope of work is the responsibility of the Project Manager or other designated subject matter expert personnel. NDW GeoReadiness, as part of the NAVFAC Asset Management Business Line, is not responsible for the accuracy and completeness of data acquired by other NAVFAC Business Lines, Navy organizations and commands.

b. The government shall have two weeks to assess the submittal; the contractor shall then have two weeks to make any corrections and submit the final deliverable.

c. All source code (ex. Python scripts, html files) and map files (ESRI ArcGIS (mxd)) shall be provided to the government.

d. Failure to adhere to any of the stated delivery specifications could result in rejection of deliverables and nonpayment.

e. Contractors should, at a minimum, submit data and documentation samples at 25% and 75% project completion to avoid the rejection of final deliverables.

3. GIS Data Specifications:

a. Data Structure:

i. Unless specifically directed otherwise, all data shall be structured according to the current version of the Spatial Data Standards (SDSFIE) (4.x as of July 2019) in use by NAVFAC.

ii. The government shall provide a copy of the current data model implementation (specific GIS layers and any required associated tables) to the contractor.

iii. Data Format: All data submittals shall be delivered in a version compatible with ESRI version 10.5. NAVFAC’s GIS data is in version

10.5 as of November 2019.

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b. Data Collection and Attribution:

i. The U. S. Navy Installation Geospatial Information and Services (IGI&S)

GIS Data Collection Guide (DCG) provides the requirements for GIS data collection, extraction and attribution. The government shall provide a copy of the latest DCG to the contractor before GIS work begins.

ii. As of November 2019, the DCG does not yet include Stormwater and several other types of GIS data. The government will provide the required direction for any data not covered in the DCG.

iii. The contractor shall consult with the government GIS POC before populating attribute tables to ensure the results meet the scope requirements.

iv. The contractor shall identify the classification, type, location, ID number, and any other necessary attributes (specified by the Government) for all new/updated/edited features.

c. Required Standard Attributes, including Metadata* Refer to the DCG for the required attributes for each Feature Class.

This excerpt is typical for most, see the DCG for complete list with definitions:

INSTALLATIONID

FACILITYFK

OWNER

AREASIZE

AREAUNIT

DATERECORDED*

CREATOR*

DATECREATED*

COLLECTIONSOURCE*

LOCACCY*

EDITOR*

DATEEDITED*

d. Feature Class (Layer) Metadata:

Populate these elements for each layer in the ArcCatalog Description tab:

TITLE: Current SDS version layer name TAGS: ex. vegetation, hydrology, roads, etc.

SUMMARY (PURPOSE): Briefly describe the purpose of the data.

DESCRIPTION (ABSTRACT): SDS 4.x layer definition

CREDITS:

o Data Delivery Date o Contract # o Task Order Title o Company Name

USE LIMITATIONS: Populate with “For Official Use Only”

4. Quality Control and Quality Assurance:

The contractor shall take all appropriate and needed QA/QC measures to ensure that data is complete, topologically correct, accurate, structured correctly, and formatted correctly per the scope of work and complete (to include):

a. **All data shall be visually inspected by the contractor before submittal to the government.**

b. The contractor shall add an attribute text field named “QA” to all GIS layer deliverables, and populate each with “Add”, “Modify”, or “Delete” as appropriate. This is necessary for the government to accurately and quickly evaluate the work.

c. The numbers of records for all joined tables shall match, or the specific unmatched records shall be identified and explained to the satisfaction of the government.

d. All domain constraints shall be adhered to, unless approved by the government, prior to submittal.

e. No erroneous overshoots, undershoots, dangles, intersections or slivers.

f. All area type features shall be closed polygons.

g. Line features shall be snapped together where appropriate to support networks.

For example, do not break linear features for labeling or other aesthetic purposes.

h. Lines shall be continuous and point features shall be digitized as points. For example, point features, such as manholes, shall not be drawn using only a circle (polygon) to represent its location.

i. Digital representation of the common boundaries for all graphic features must be coincident, regardless of feature layer

j. Geometric network connectivity shall be maintained for utility networks, where specified by the scope of work.

5. Field Collection

a. Where field data collection is stipulated in the contract, the contractor shall utilize conventional and other methods, such as a total station, or Global Positioning System (GPS) in accordance with the applicable Geospatial Positioning Accuracy Standards published by the Federal Geographic Data Committee (FGDC).

b. At a minimum, the contractor shall provide, resource grade GPS collection at an accuracy level of +/- < 1m and shall use differential correction to target accuracies of +/- .5 m.

c. Where appropriate (as stipulated in the contract or as otherwise determined by the Government), the contractor shall use survey grade GPS, at an accuracy level of +/- 2 cm. Global Positioning System (GPS) data collection activities will be based on a post-processed environment using an accurately sighted base station. Base station files for post processing acquired locally (off-site CORS Continuous Operating Reference Station) will be verified for accuracy.

d. GPS data on the location of utility lines and other features shall be captured at a minimum every 50ft and at each turn or bend in the line and processed as a line feature type. GPS data on the location of utility points and other features shall be captured at the centroid of the feature unless signal obstruction or access prohibits; otherwise points will be captured at a uniform distance and direction from the centroid and the offset captured in the metadata for that feature. Data on polygon features shall be collected at every vertex of the feature and processed as a polygon.

e. All survey-grade data collected shall be provided to the Government in a digital format with an attached Survey Report identifying survey method, equipment list, calibration documentation, survey layout, description of control points, control diagrams, quality control report and field survey data.

f. A digital Survey Control Database (consisting of a survey marker database and a survey traverse database) will be produced for all survey control points established under this contract, including the horizontal and vertical order and coordinate location of each point.

g. Digitizing/Conversion: Where Digitizing/Conversion is stipulated in the contract, the contractor shall digitize/convert features from designated sources (including remotely sensed data, hardcopy scans and vector data) to support various GIS applications. Digitizing/conversion routines will insure that 90 percent of all features will measure within 0.01 inches when reproduced at the scale of original imagery or data source.

6. CAD Format Deliverables:

a. CAD drawings may be accepted as GIS deliverables, but only when specified as such in the scope of work.

b. All files must be accurately georeferenced and adhere to the requirements regarding the coordinate system, metadata, and the specified data Quality Control and Quality Assurance requirements.

c. The government shall specify whether files are to adhere to either the SDSFIE or A/E/C CAD standard.

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