B01 RFP 75H70125R00001 TIPCAP.pdf

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING SERVICES

SOLICITATION: 75H70126R00001

MONITORING OF THE TRIBAL INJURY PREVENTION COOPERATIVE

AGREEMENT PROGRAM (TIPCAP) for the

INDIAN HEALTH SERVICE (IHS),

DIVISION OF ENVIRONMENTAL HEALTH SERVICES (DEHS)

PROPOSAL DUE DATE: Wednesday, November 12, 2025 at 1:00 PM PT unless changed by Amendment

PROJECT TABLE OF CONTENTS:

Section Taxonomy Section A Standard Form 1449 Section B Schedule of Items Section C Performance Work Statement Section D Packaging and Markings Section E Inspection and Acceptance Section F Deliveries or Performance Section G Contract Administration Data Section H Special Contract Requirements Section I Contract Clauses Section J List of Documents, Exhibits Section K Representations and Certifications Section L Instruction, Conditions and Notices Section M Evaluation Factors for Award

*Proposals must set forth full, accurate, and complete information as required by this request for proposal (including attachments). The penalty for making false statements in proposals is prescribed in 18 U.S.C. 1001.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

75H70126R00001

Jong Kim jong.kim@ihs.gov (206) 619-0638 199 100

Net 30 Days

See Block 9

Indian Health Service Office of Finance and Accounting/DF 801 Thompson Avenue, TMP 360 Rockville, MD 20852-1627

Project Solicitation/RFP: 75H70126R00001 for the:

MONITORING OF THE TRIBAL INJURY PREVENTION

COOPERATIVE AGREEMENT PROGRAM (TIPCAP)

Reference Section B

541611

$24.5 Mil

09/26/2025

11/12/2025

1:00 PM PT

IHS, Division of Engineering Services-Seattle 701 5th Ave, Suite 1600 Seattle, WA 98104

THIS ACQUISITION IS 100% SET-ASIDE FOR INDIAN SMALL BUSINESS ECONOMIC ENTERPRISE (ISBEE)

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1. SCHEDULE OF ITEMS: Offerors are required to provide a total line item break down of all costs including overhead and profit showing how they arrived at the total lump sum proposed price. The Government will use these figures to evaluate contractor’s costs and to ascertain that all factors have been taken into consideration.

TABLE 1: SCHEDULE OF ITEMS:

CLIN Description of Services Qty Unit Amount 0001 Base Period: The contractor shall provide all supervision, labor, materials, equipment and associated costs to provide the commercial services for the evaluation of the 15 Part I Tribal Injury Prevention Cooperative Agreements and 15 Part II - Injury Prevention Program Projects in 12 IHS Areas as described in the Performance Work Statement (Section C) Period of Performance: 1 January 2026 – 31 December 2026

1 LS

0002 Base Period: (Estimated) Travel-Not to Exceed (actual costs for all travel will be paid in accordance with the Federal Travel Regulations, and no G&A, overhead, or profit may be applied) Period of Performance: 1 January 2026 – 31 December 2026

1 LS NTE $20,000.00

TOTAL BASE PERIOD

1001 Option Period 1: The contractor shall provide all supervision, labor, materials, equipment and associated costs to provide the commercial services for the evaluation of the 15 Part I Tribal Injury Prevention Cooperative Agreements and 15 Part II - Injury Prevention Program Projects in 12 IHS Areas as described in the Performance Work Statement (Section C) Period of Performance: 1 January 2027 – 31 December 2027

1002 Option Period 1: (Estimated) Travel-Not to Exceed (actual costs for all travel will be paid in accordance with the Federal Travel Regulations, and no G&A, overhead, or profit may be applied) Period of Performance: 1 January 2027 – 31 December 2027

TOTAL OPTION PERIOD 1

2001 Option Period 2: The contractor shall provide all supervision, labor, materials, equipment and associated costs to provide the commercial services for the evaluation of the 15 Part I Tribal Injury Prevention Cooperative Agreements and 15 Part II - Injury Prevention Program Projects in 12 IHS Areas as described in the Performance Work Statement (Section C) Period of Performance: 1 January 2028 – 31 December 2028

2002 Option Period 2: (Estimated) Travel-Not to Exceed (actual costs

Regulations, and no G&A, overhead, or profit may be applied) Period of Performance: 1 January 2028 – 31 December 2028

TOTAL OPTION PERIOD 2

3001 Option Period 3: The contractor shall provide all supervision, labor, materials, equipment and associated costs to provide the commercial services for the evaluation of the 15 Part I Tribal Injury Prevention Cooperative Agreements and 15 Part II - Injury Prevention Program Projects in 12 IHS Areas as described in the Performance Work Statement (Section C) Period of Performance: 1 January 2029 – 31 December 2029

3002 Option Period 3: (Estimated) Travel-Not to Exceed (actual costs

Regulations, and no G&A, overhead, or profit may be applied) Period of Performance: 1 January 2029 – 31 December 2029

TOTAL OPTION PERIOD 3

4001 Option Period 4: The contractor shall provide all supervision, labor, materials, equipment and associated costs to provide the commercial services for the evaluation of the 15 Part I Tribal Injury Prevention Cooperative Agreements and 15 Part II - Injury Prevention Program Projects in 12 IHS Areas as described in the Performance Work Statement (Section C) Period of Performance: 1 January 2030 – 31 December 2030

4002 Option Period 4: (Estimated) Travel-Not to Exceed (actual costs

Regulations, and no G&A, overhead, or profit may be applied) Period of Performance: 1 January 2030 – 31 December 2030

1 LS NTE

$20,000.00

TOTAL OPTION PERIOD 4

TOTAL ALL (BASE + ALL OPTIONS)

B.2 TRAVEL AND PER DIEM

Applicable to CLINs 0002, 1002, 2002, 3002 and 4002: Approval for incurring travel costs will be granted by the CO (and COR through delegated authority). Reimbursement costs will be allowed to the extent that they are reasonable, allocable, and determined to be allowable under FAR 31.205-46. Travel by air will be reimbursed at the actual cost incurred and will not exceed the lowest customary standard coach, or equivalent, fare offered during normal business hours.

Pursuant to FAR 31.205-46(a)(2)(i), travel cost for lodging, meals, and incidental expenses are limited to the maximum per diem rates in effect at the time of travel set forth in the Federal Travel Regulation (FTR). The per diem allowance shall not be allowed when the period of official travel is 10 hours or less during the same calendar day. Travel by privately owned vehicle will be reimbursed at the current GSA approved mileage rate.

Overhead and/or profit are not to be applied to travel costs and will not be paid as part of travel cost reimbursement. Current travel policy and per diem rates are available at:

http://www.usa.gov/Federal-Employees/Travel.shtml

B.3. SF1442, Block 24: Submit invoices in accordance with Section I, HHSAR 352.232‐71, Electronic Submission of Payment Requests and Section G, G.2.

B.4. Pricing Data Submission: In accordance with FAR 15.403-3(a)(ii), Requiring Data Other Than Certified Cost or Pricing Data, it may be requested that pricing data be submitted to show the breakdown of costs for the above CLIN. This may be requested so that the determination of a fair and reasonable price can be made by the Contracting Officer. For example, the price breakdown shall have the direct labor cost and the direct material cost broken out.

http://www.usa.gov/Federal-Employees/Travel.shtml

IMPORTANT INFORMATION:

Under no circumstances will any oral statements made be binding upon the Government unless such statements or agreements are issued in writing by the Contracting Officer.

Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed within the change and shall immediately notify the Contracting Officer.

END OF SECTION

SECTION C – PERFORMANCE WORK STATEMENT

Tribal Injury Prevention Cooperative Agreement Program (TIPCAP) Evaluation Advisory Contract

Indian Health Service (IHS) Division of Environmental Health Services (DEHS)

C.1. PURPOSE OF CONTRACT:

The purpose of this contract is to provide the Indian Health Service (IHS), Division of Environmental Health Services (DEHS), an outside Evaluation Advisory contractor for up to 30 Tribal Injury Prevention Cooperative Agreements, with 15 Part I – Injury Prevention Programs and 15 Part II – Injury Prevention Projects in 12 IHS Areas. The advisory contractor shall provide professional oversight and technical expertise in the best practices in community-based injury prevention program planning, development, implementation, evaluation, training, and resource development. The contractor shall ensure high quality performance in sustaining capacity of the Tribal Injury Prevention programs. The advising services shall require extensive involvement in communication, coordination, and cooperation in providing technical oversight and coordination with the COR or designee. The Tribal Injury Prevention Cooperative Agreements address community-based injury prevention and do not include occupational injuries or occupational health and safety concerns.

The objective of the IHS Injury Prevention Cooperative Agreement (CA) funding is to build and sustain Tribal Injury Prevention program capacity. The funding instrument is a CA that anticipates substantial involvement.

This CA is between the agency and the recipient. This differs from a grant that has no substantial involvement from the Federal agency. Under the CA there are two types of grantees: Part I—Injury Prevention Programs and Part II—Injury Prevention Program Projects.

C.2. BACKGROUND AND NEED:

The mission of the IHS, in partnership with American Indian and Alaska Native people, is to raise their physical, mental, social and spiritual health to the highest level; to ensure that comprehensive culturally acceptable personal and public health services are available and accessible to all American Indian and Alaska Native people;

and to uphold the Federal Government’s obligation to promote healthy American Indian and Alaska Native people, communities and cultures and to honor and protect the inherent sovereign rights of Tribes.

In January 2026, IHS Tribal Injury Prevention Cooperative Agreements will be awarded approximately 22-30 American Indian and Alaska Native Tribes and Tribal organizations. The CA funding is for five years. This evaluation advisory contract shall provide oversight and technical assistance to up to 30 TIPCAP grantees in support of the IHS priority to increase accountability.

C.3. ORGANIZATION:

The IHS Program Manager is the IHS Headquarters (HQ) Injury Prevention Program Manager located in Rockville, Maryland. The lead CA Project Officer will be the HQ Injury Prevention Specialist and is the primary point of contact. The Injury Prevention Specialist reports directly to the Injury Prevention Program Manager. Other IHS staff include a local Project Officer (PO) assigned to each Tribal Injury Prevention Cooperative Agreement Program (TIPCAP) grantee. The PO is an Area IHS Injury Prevention Specialist or Environmental Health Officer working at the local level. The PO is responsible for assisting grantees with scientific, technical, and programmatic questions.

For Part I – Injury Prevention Program cooperative agreements, Tribal programs are required to hire a full-time program coordinator. For Part II – Injury Prevention Program Projects, the tribal project coordinator may a staff member from a Tribe or Tribal organization. The term “grantee” is used interchangeably for Tribal persons responsible for managing the cooperative agreements.

C.4. CONSULTATION:

The contractor shall consult with the PO and the TIPCAP grantee through conference calls, site visits, training.

Consultation will also be provided at Injury Prevention Annual Cooperative Agreement Workshops. The monitor contractor provides technical assistance, advice, or guidance to the local IHS PO and TIPCAP Grantees to ensure the optimal performance of the Tribal Cooperative Agreement Programs.

C.5. GOVERNMENT FURNISHED PROPERTY:

None. The offeror shall provide services based at their facility. The government does not provide office space.

C.6. TASKS, DELIVERABLES, AND REPORTING

I. Prior Cycle Closeout Temporary technical assistance with closeout reports and evaluation, and completion of the final program profiles (n=26) for the prior TIPCAP cycle awardees.

II. Document Sharing and Tribal Communication The contractor will create an external website or use an existing web service designed specifically for the sharing of resources, evaluation and reporting templates, recorded calls/notes, and other types of communication for the tribal programs funded. This site is for information sharing only and will not collect or use any PII or violate HIPAA. The website should be made available to the grantor for up to one year following contract completion.

III. Cooperative Agreement Program Conference Calls The contractor shall conduct semiannual (2 per contract year) conference calls with each TIPCAP grantee, both Part 1 and Part 2. The calls shall occur at the start of the contract cycle to prepare for each year and midway through the contract year, no more than 60 days after submission of the semi-annual reports.

A summary report shall be provided to the COR, IHS Injury Prevention Specialist, appropriate PO, TIPCAP grantee, and posted internally on the web service from C.8.I within 30 days of each call. Conference calls shall include:

a. An assessment of each grantee’s progress in meeting their written objectives and grant report requirements. If sites are experience challenges meeting objective, assistance on corrective action steps should be provided as stated under section V. Evaluation Advisory Activities.

b. A detailed account of barriers and challenges in meeting grantee’s objectives identification of needs of each grantee

c. Program/project technical assistance to coordinator in program planning, project development and implementation, training, and program/project evaluation.

IV. Ongoing Training and Resource Development in Community-based Injury Prevention

The contractor shall develop training tools and resources to assist CA Programs in completing the objectives established by the grantee. Training tools and resources shall be developed to meet the grantee’s specific needs and shall be designed to guide the grantee in attending appropriate existing training using appropriate existing resources to ultimately meet their established objectives. Tools shall include, but are not limited to, worksheets designed to assist TIPCAP Program grantees in identifying action steps, responsible parties, resources, and timelines.

a. Worksheets Worksheets, spreadsheets, or other tracking method developed by the contractor shall be completed for each TIPCAP site to track progress, barriers, and training needs. The contractor shall complete the worksheet or equivalent within the first quarter after the award of the contract and shall be updated semi-annually with report submissions.

b. Webinars The contractor shall conduct three to four webinars per contract year with all grantees, IHS POs, and IHS injury Prevention staff. IHS can provide the conference call/webinar services if needed. A summary of each event shall be provided in the biannual reports from the contractor. Webinars shall include topics which shall be determined through consultation with the IHS Injury Prevention Specialist. At the beginning of each project year the contractor shall develop a list of potential technical guidance topics in consultation with the IHS Program Manager. Webinar examples could include:

i. any program or grants management updates, general grantee requirement changes, and announcements

ii. a summary of grantee needs that could be used generally to improve grantees’ performance (i.e. priority areas)

iii. general technical guidance to TIPCAP coordinators in program planning, project development and implementation, training and program/project evaluation

c. TIPCAP Guide The contractor shall review and update the IHS TIPCAP Handbook, which includes a Guide and a Resource Guide, annually at the end of the CA funding cycle and shall be completed prior to the new funding year. The purpose of the handbook is to serve as a guide for the IHS TIPCAP grantee and PO. It is a comprehensive reference guide to assist with the TIPCAP goals, expectations, and resources available to help each Tribal Injury Prevention Program and Project succeed. The handbook will meet 508 and HHS image standards and be approved by the COR or designee.

d. Technical Assistance The contractor shall respond to technical assistance requests as needed from all grantees. Technical assistance may take the form of referrals to recommended resources, data analysis, and research. It can also include assistance on the implementation of evidence-based, evidence-informed, and community defined injury and violence prevention strategies, provision of samples and examples of practices, tools, and products, and excerpts and information to further share their work.

e. Evaluation In addition to conducting interventions and activities to address the required number of evidence-informed strategies, TIPCAP grantees will be required to collect a variety of data to document progress and complete evaluation activities. The contractor shall continuously provide technical assistance for grantees to complete evaluation activities, including indigenous evaluation. The contract will work with IHS staff to define required and recommended data variables and provide templates and data collection tools. This data will be compiled and summarized to report over each funding and contract period (base plus four options). Summary data analyses shall be conducted by the contractor.

V. Injury Prevention Annual Cooperative Agreement Workshop

The contractor shall coordinate the planning and attend a 1 to 2-day annual training workshop for the TIPCAP grantees and their corresponding IHS POs/assisting field staff. The workshop shall be planned in partnership with the IHS Injury Prevention Specialist. The workshop shall be held on a timeline that is convenient for IHS. Attendance is not expected to exceed 60 individuals.

The contractor shall assist the IHS Injury Prevention Specialist with workshop facilitation and planning including developing the agenda with input from attendees. The workshop shall include but not be limited to:

o effective strategies in injury prevention o strategies in capacity building and sustainability o resource development o skill building exercises o network and outreach

The contractor shall be responsible for recording notes during the workshop and producing a report of recommendations or follow up action items. This report and a summary of participant’s evaluations shall be included in the semiannual reporting to the IHS Injury Prevention Specialist.

IHS will secure and cover the cost of the conference facility including any audiovisual expenses or speaker fees. The contractor is not responsible for travel and per diem expenses for the grantees or IHS staff participating in the annual meeting. The contractor shall assemble all necessary workshop materials electronically to all grantees and POs.

VI. Evaluation Advisory Activities

The contractor shall ensure on-going training and technical assistance is provided for the development of grantee proficiency in accomplishing program objectives and grant reporting requirements.

The contractor shall identify grantees that are experiencing challenges to program implementation. The contractor will collaborate with the IHS Injury Prevention Specialist and PO to develop corrective action steps to improve progress. Status of grantees experiencing challenges shall be monitored and be reported in the quarterly progress reports.

The contractor shall encourage all grantees to document the success or impact of their programs and to present at Tribal, state, regional or national conferences to report successes and to showcase their work.

The contractor shall assist grantees in analyzing data and in submitting for presentations at conferences and for potential publication.

The contractor shall compile an annual profile for each grantee accessible to the COR, IHS IP Program staff, and respective PO and grantee. These profiles will be updated and shared annually and will meet HHS 508 and image standards. The profile shall include:

o Program staff, contact information and any additional funding sources o Project Goals o Accomplishments and when accomplished o Major Activities o Health Impact, and o Services Available

The contractor shall conduct an annual survey of TIPCAP coordinators to gather information on how to enhance communication, technical assistance, and overall support for injury programs. The contractor shall provide a written summary to the IHS IP Program Manager 90 days after the start of the contract year.

VII. Site Visits to Part I – Tribal Injury Prevention Cooperative Agreement Grantees The contractor shall make one in-person site visit during the 5-year funding cycle to each of the awarded Part I – Injury Prevention Program sites to meet face-to-face with the Program Coordinator, local IHS PO, and other key staff or tribal officials. The duration for each TIPCAP site visit is expected to be at least one day. The purpose of the site visits is for the contact6or to assist the grantee in accomplishing program goals.

The contractor shall review and report to the COR, IHS Injury Prevention Specialist, and appropriate PO on the following for each site visit:

o Document accomplishments of program goals including grant reporting requirements o Facilitate internal and external collaboration o Address any special conditions o Document new resources secured o Identify barriers o identify assistance needed and an appropriate method to address the needs o Ensure accurate program evaluation o Forecast future needs for program sustainability

The contractor must meet each Part 1 Program for a less formal site visit annually when not seen in-person.

Annual site visits to the Part 1 Programs may be conducted virtually, in-conjunction with another meeting, in groups with other sites, as a group or individual at a common location, or in other creative ways determined by the tribal needs.

VIII. Consultation with IHS Injury Prevention Program The contractor shall schedule monthly conference calls with the IHS Injury Prevention Specialist to consult on activities, accomplishments, challenges, and recommended solutions of the IHS IP Cooperative Agreement programs. Consultation service tasks shall include:

o Participation at the annual TIPCAP Workshop o Report on activities, i.e. conference calls, site visits, training o Cooperative Agreement program needs, barriers, and successes o Assistance in meeting planning and facilitation o National presentations and publications pertaining to TIPCAP

IX. Reporting

The contractor shall submit biannual progress reports electronically to the COR and the IHS Injury Prevention Specialist. The Contractor shall prepare and submit the reports by the last days of the first and 7th months of the contracts. Each biannual progress report shall address the following topics as a minimum:

o Outline of all contract deliverables including attachment of all products and tools developed for the grantees o Biannual project highlights o Narrative Summary of the prior 6 months of activities including technical assistance o Roadblocks and issues, along with recommendations for resolution o Year to date expenses, by personnel, personnel type, total hours, and cost o Planned activities and goals o A summary of grantees who are delinquent on their reporting requirements as stated in their award, the barrier and when the report is expected o Grantees that are experiencing challenges to meeting their written objectives and how they are progressing to meet their corrective action steps

The Contractor shall develop an annual, cumulative Program Implementation and Evaluation Summary report of grantee activities in years II, III, IV and V to document formative, process, impact, and outcome evaluation information for TIPCAP in a timely and consistent manner. Each annual report shall address the following items on grantees as a minimum:

o Contextual information o Implemented evidence-informed strategies, interventions, and activities o Implemented innovation and community-driven strategies, interventions, and activities o Progress in achieving work plan objectives, including barriers and challenges o Intervention events o Cross project comparisons o Individual program profiles

X. Other

Contractor Qualifications Project Director o 10 years of experience in community injury prevention and or field-based public health practice o Experience in applying public health principles applicable to the science and evidenced-based practice of community-based injury control and prevention theories, program evaluation and interventions o Master of Public Health degree or higher, or Master of Science degree in a closely related field o Experience working with American Indian or Alaska Native communities

Researcher/Technical Advisor o 5 years of experience in community injury prevention and or field based public health practice o Experience in applying public health principles applicable to the science and evidenced-based practice of community-based injury control and prevention theories, program evaluation and interventions.

o Master of Public Health degree or higher, or Master of Science degree in a closely related field o Experience working with American Indian or Alaska Native communities

The contractor must abide by all regulations regarding use of tribal information, data, and records. The contractor shall return all records to the IHS within 90 days of the end of contract period. Sensitive data used by the contractor for their own purposes must cleared by the COR.

The contractor shall submit to the IHS IP Program Manager an annual summary of activities, accomplishments, challenges, and recommended solutions within 90 days of the end of contract funding period.

C.7. REFERENCES

TIPCAP Program Guide:

https://www.ihs.gov/sites/injuryprevention/themes/responsive2017/display_objects/documents/TIP CAP_Program_Guide_2025.pdf

TIPCAP Resource Guide:

https://www.ihs.gov/sites/injuryprevention/themes/responsive2017/display_objects/documents/TIP CAP_Resource_Guide_2025.pdf

C.8. DELIVERABLES

Deliverables Standards

1. Prior Cycle Closeout Temporary technical assistance with closeout reports and evaluation

Completion of the final program profiles (n=26) for the prior TIPCAP cycle awardees.

2. Document Sharing and Communication

Share resources with awarded tribes and tribal organizations and IHS partners via the existing web service or through the establishment of a new platform https://www.ihs.gov/sites/injuryprevention/themes/responsive2017/display_objects/documents/TIPCAP_Program_Guide_2025.pdf https://www.ihs.gov/sites/injuryprevention/themes/responsive2017/display_objects/documents/TIPCAP_Program_Guide_2025.pdf https://www.ihs.gov/sites/injuryprevention/themes/responsive2017/display_objects/documents/TIPCAP_Resource_Guide_2025.pdf https://www.ihs.gov/sites/injuryprevention/themes/responsive2017/display_objects/documents/TIPCAP_Resource_Guide_2025.pdf

Resources include, but are not limited to:

o evaluation and reporting templates o recorded calls/notes o other types of communication

3. Cooperative Agreement Program Conference Calls/Video Calls

Must conduct 2 calls with each Part 1 site/years Must conduct 2 calls with each Part 2 site/year

Summaries of the calls shall be provided and shared via the established web service or platform within 30 days of each call

4. Ongoing Training and Resource Development in Community-based Injury and Violence Prevention o Worksheets o Webinars o TIPCAP Guides o Technical Assistance o Evaluation

Assists sites in the development of their own IVP skillsets.

Worksheets and TA docs are shared with sites and IHS.

Conduct 3 to 4 webinars each year. These must be recorded and shared on the web service or digital platform.

TIPCAP Guides shall be updated annually to reflect programmatic changes and updates

Technical assistance requests shall be addressed timely and all products shared with sites and IHS

Evaluation support shall be provided to the sites to include data collection and demonstrate program progress/completion. Conduct data analyses for sites and for compiled, TIPCAP-wide datasets

5. Annual TIPCAP Workshop Plan (with IHS IPS) and participate in a 1-to-2-day annual workshop for grantees, POs, and assisting field staff.

Shall record notes and create report and action items list to be emailed to IHS IPS within 30days.

Contribute and assemble workshop materials electronically as needed for attendees.

6. Evaluation Advisory Activities Shall track and monitor grantee progress, including successes and areas for improvement

Assist IHS IPS in development of corrective action plan for challenging programs

Assist in compiling programs/projects information to showcase work

Shall conduct annual survey of TIPCAP coordinators on their own performance and provide summary to IHS

7. Site Visits to Part 1 – TIPCAP Grantees Conduct a less formal site visit annually with each Part 1 funded site.

Conduct one in-person site visit to each Part 1 sites within the entirety of the 5-year funding cycle

Provide guidance to each site during the visit

Provide notes and summary of that visit to sites, PO, and IHS IPS

8. Consultation with IHS Injury Prevention Program

Shall schedule monthly calls/video calls with IHS IPS to discuss the program sites, consultation services, and barriers and/or accomplishments.

9. Reporting Shall submit biannual electronic reports to the COR and IHS IPS.

Develop an annual, cumulative summary report in each year outlining all evaluation components within injury prevention.

SECTION D – PACKAGING AND MARKING

D.1. MAILING AND SHIPPING REQUIREMENTS

All mailing and shipping required under this contract shall be done in accordance with all applicable laws and regulations.

SECTION E – INSPECTION AND ACCEPTANCE

E.1. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/far/ (End of clause)

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

Number Title Date 52.246-4 Inspection of Services -Fixed-Price Aug 1996

E.2. INSPECTION AND ACCEPTANCE

All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government.

The Government’s Contracting Officer’s Representative (COR) is a duly authorized representative of the government and is responsible for inspection and acceptance of all items to be delivered under this task order.

https://www.acquisition.gov/far/

E.3. ACCEPTANCE CRITERIA

Unless otherwise specified by the COR, the general quality measures, as set forth below, will be applied to each work product received from the Contractor under this task order.

a. Accuracy: Work Products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

b. Clarity: Work Products shall be clear and concise. Any/All diagrams shall be easy to understand and be relevant to the supporting narrative.

c. Consistency to Requirements: All work products must satisfy the requirements of this statement of work.

d. Timeliness: Work products shall be submitted by the due date specified in this statement of work or submitted in accordance with a later scheduled date determined by the Government.

e. File Editing: All text and diagrammatic files shall be editable by the Government.

f.Format: Work Products shall be submitted in hard copy (where applicable) and in media mutually agreed upon prior to submission. Unless otherwise specified by the COR, hard copy formats shall follow any specified Directives or Manuals.

E.4. APPROVALS BY THE COR

All services delivered to the COR will be deemed to have been accepted 30 calendar days after date of delivery, except as otherwise specified in this task order, if written approval or disapproval has not been given within such period. The COR’s approval or revision to the services delivered shall be within the general scope of work stated in this task order.

SECTION F - DELIVERIES OR PERFORMANCE

F.1. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/far/part-52

(End of clause)

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

Number Title Date 52.242-15 Stop-Work Order Aug 1989 52.242-17 Government Delay of Work Apr 1984

F.2. DELIVERABLES/DELIVERY SCHEDULE

https://www.acquisition.gov/far/part-52

The contractor shall submit deliverables to the COR identified in Section C.9. These deliverables shall be clear, concise, and complete, and shall conform to the standards that are identified below. Certain types of deliverables shall be submitted in draft form initially, allowing the COR to review and provide additional information and/or clarification comments for possible inclusion in the final document.

All deliverables shall be submitted electronically to the COR using the Microsoft Office tool suite. Final deliverables shall be submitted both in hard copy and electronically to the COR and Contracting Officers.

The COR will have ten (10) working days to review each deliverable and accept or reject the deliverable in writing. Any deliverable product under this task order will be accepted or rejected in writing by the COR. The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the contractor’s accepted proposal. In the event of rejection of any deliverable, the contractor will be notified in writing by the COR of the specific reasons why the deliverable is being rejected. The contractor shall have ten (10) working days to correct the rejected deliverable and resubmit it to the Projector Officer.

Satisfactory performance under the task order shall be deemed to occur upon acceptance of the services provided, by the COR and the contracting officer.

F.3. DELIVERABLE SCHEDULE

All deliverables should be in both hard copy format and Microsoft digital copy format such as MS Word, MS Excel, MS Project, etc.

F.4. PERIOD OF PERFORMANCE

The period of performance is a base period of 12 months with four (4) 12-month option periods, unless the period is extended by modification to this contract. The Government may exercise options to extend the period of performance in accordance with 52.217-9 – Option to Extend the Term of the Contract; upon written notification by the Contracting Officer within 30 days of contract expiration.

The following are the estimated performance periods for this contract.

Base Period: 1 January 2026 – 31 December 2026 Option Period 1: 1 January 2027 – 31 December 2027 Option Period 2: 1 January 2028 – 31 December 2028 Option Period 3: 1 January 2029 – 31 December 2029 Option Period 4: 1 January 2030 – 31 December 2030

SECTION G - CONTRACT ADMINISTRATION DATA

G.1. AUTHORITIES OF GOVERNMENT PERSONNEL

Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract will require coordination between the Government and the Contractor. The following individuals will be the Government’s points of contact during performance of the contract.

1. Contracting Officer

Andrew Hart, Contracting Officer Indian Health Service Division of Engineering Services – Seattle 701 5th Ave, Suite 1600 Seattle, WA 98104

Note: The Contracting Officer is the only individual authorized to modify this requirement.

2. Contract Specialist Jong Kim, Contract Specialist Indian Health Service Division of Engineering Services - Seattle 701 5th Ave, Suite 1600 Seattle, WA 98104 Phone: (206) 619-0638 Email: jong.kim@ihs.gov

3. Contracting Officer’s Representative

(a) The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a COR and shall have the following authorities and responsibilities unless otherwise specified in the notice of appointment.

(b) The COR is responsible for: Technical approval of submittals; direction to the Contractor that clarifies the contract requirements, fills in details or otherwise serves to accomplish the contractual scope of work;

evaluation of performance and progress for recommendation of payment and acceptance.

(c) The COR does not have the authority to alter the Contractor’s obligations under the contract; make final acceptance of work; direct changes that fall within the purview of the “Changes” clause of the contract; or modify any of the terms, conditions, specifications, or cost of the contract.

4. Technical Monitoring

(a) Performance of work under this contract must be subject to the technical direction of the Contracting Officers’ Representative identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(b) Technical direction must be within the scope of the specification(s)/work statement.

The Contracting Officers’ Representative does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the specification(s)/statement of work;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or mailto:jong.kim@ihs.gov

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The Contracting Officers’ Representative shall confirm oral direction in writing within five work days, with a copy to the Contracting Officer.

(d) The contractor shall proceed promptly with performance resulting from the technical direction issued by the Contracting Officers’ Representative. If, in the opinion of the contractor, any direction of the Contracting Officers’ Representative, or his/her designee, falls within the limitations in (b), above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

G.2. INVOICING INSTRUCTIONS

The contractor shall be paid in accordance with 52.232-16, Progress Payments. The Government will make progress payments to the Contractor when requested as work progresses, but not more frequently than monthly in amounts of $2,500 or more as approved by the Contracting Officer. The first invoice of each task order for payment shall be sent to the COR and Contracting Officer via email and reviewed and signed by the COR (signature) prior to submission in Invoice Processing Platform (IPP). Subsequent invoices shall be submitted in accordance with HHSAR 352.232‐71, Electronic Submission of Payment Requests (Mar 2022).

G.3. HHSAR 352.237-75 KEY PERSONNEL (DEC 2015)

The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

(End of clause)

The following labor categories are to be considered key personnel:

Title Managing Director: To be filled in at time of award Project Director/Manager: To be filled in at time of award Research/Technical Advisor: To be filled in at time of award

G.4. DATA TO BE DELIVERED

Any working papers, interim reports, data, or other materials furnished by the Government, first produced by the Contractor under this contract, or collected or otherwise obtained by the Contractor in the performance of this contract, together with any results developed by the Contractor, subcontractors, or consultants in fulfillment of contractual requirements, shall be documented, formatted, and delivered as directed by the Contracting Officer’s Representative (COR), consistent with the requirements of FAR 52.227-14, Rights in Data – General.

Information and data that are related solely to the Contractor’s internal business operations or institutional activities, and that are developed or obtained independently of this contract without the use of Federal funds, shall be considered “Proprietary Data.” Such Proprietary Data shall not be deemed “Subject Data” as defined under FAR 52.227-14 and is not required to be delivered under this task order.

G.5. GOVERNMENT FURNISHED INFORMATION

(a) In accordance with FAR 52.245-1, Government Property, and FAR 52.227-14, Rights in Data – General, the Government willl furnish to the Contractor necessary background information, applicable rules and regulations, and all relevant Department of Health and Human Services (HHS) guidelines and policies required for performance under this contract.

(b) Such Government-furnished information will be supplied by [Office/Organization Function (OF)] upon award.

The Contractor shall use this information solely for the performance of work required under this contract and shall return or otherwise dispose of it as directed by the Contracting Officer.

G.6. RIGHTS IN DATA

In accordance with FAR 52.227-14, Rights in Data – General, the Contractor shall not publicize, release, or otherwise disseminate any information, materials, or data related to the performance of this contract to the public or any third party without the prior written approval of the Contracting Officer’s Representative (COR).

Any request for public release shall be submitted in writing to the COR, who will coordinate review and disposition with the Contracting Officer.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1. ORGANIZATIONAL CONFLICT OF INTEREST AND CONFIDENTIALITY

In order to avoid any organizational conflict of interest, the contractor including its parent company, subsidiaries, and subcontractors, if any, shall not be biased because of its financial, contractual, organizational, or other interests that relate to the work under this requirement. Furthermore, the contractor should not obtain any unfair competitive advantage over other parties by virtue of its performance of this requirement. In order to preserve the contractor’s independence and effectiveness, the contractor shall maintain strict confidentiality of information that is provided by the Government during the performance of the contract. Information provided to and received from the contractor is considered the government’s property. Data is classified as confidential.

All contractor personnel will be required to wear a HHS contractor/visitor issued badge while in a government facility. The contractor shall conduct its business in a manner befitting the special relationship with the Government, operating in the public interest with objectivity and independence. Prior to working on this contract, contractor employees shall be required to sign a “Certificate of Confidentiality and Non-Disclosure Agreement” to ensure protected health information is not shared or mistreated.

The government will determine whether a conflict of interest exists during its evaluation. Any proposal determined to violate this conflict of interest restriction will be deemed nonresponsive and will be disqualified from further evaluation.

H.2 CONTRACTOR PERFORMANCE EVALUATION REPORT

During the life of this contract, Contractor performance will be evaluated on an interim and final basis pursuant to FAR Subpart 42.15. This evaluation shall become a part of the contract file and shall be used as past performance information in evaluating the Contractor’s, and any significant subcontractors’ or affiliates, past performance on future contracts. Contractor Performance Assessment Report System (CPARS) is an on-line reporting system https://www.cpars.gov/index.htm. The Contractor Performance Report is completed by the Project Officer electronically and sent to the Contractor for review and approval at the end of each performance period as an interim report and at the end of the contract performance as a final report. After review by the Contracting Officer, the report becomes a permanent record of the Contractor’s past performance.

H.3. HANDLING OF DATA

The Contractor agrees, to the extent that it receives or is given access to data necessary for the performance of this contract which contains restrictive markings, the Contractor shall treat the data in accordance with such markings unless otherwise specifically authorized in writing by the Contracting Officer.

This requirement is in addition to, and shall be read in conjunction with, FAR 52.227-14, Rights in Data…