B.1_472719 - RFQ Document_COMBO.pdf

AMS-Template-003 Combined Synopsis/Request for Quotation (RFQ)

February 2025 AMS-Template-003 Rev. 4

Procurement & Property Management Division

Building SUSC 101 P.O. Box 5000

Upton, NY 11973-5000 Phone (907) 888-3142 csmith2@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

February 25, 2026

COMBINED SYNOPSIS/REQUEST FOR QUOTE (RFQ) NUMBER 472719

DESCRIPTION: Procurement, Configuration, and Delivery of High-Stability Unipolar Magnet Power Supply Systems

Issued By:

Brookhaven Science Associates, LLC for Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

BSA Contractual Representative:

Name: Cassandra Smith Telephone No.: (907) 888-3142 Email: csmith2@bnl.gov

Ship To Address:

Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000

Anticipated Freight Terms:

North American Shipments:

• FOB Destination, Freight Prepaid

International Shipments:

• DDP (Delivered Duty Paid)

Anticipated Delivery Date: 10 weeks after receipt of award

Questions Due Date: Wednesday, March 04, 2026, at 4:00 PM EST

Quote Due Date & Time: Friday, March 13, 2026, at 4:00 PM EST

Purchase Order Type: Firm Fixed Price Payment Terms: 30 (Net 10 for Small Business)

*Brookhaven National Laboratory is a tax-exempt entity.

Quote Validity: Quotes shall remain valid for 60 days.

1.0 INTRODUCTION

This is a combined synopsis/solicitation for commercial material notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for the procurement, configuration, and delivery of High-Stability Unipolar Magnet Power Supply Systems as outlined in the DRAFT Purchase Order (Enclosure A).

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 335999 - All Other Miscellaneous Electrical Equipment and Component Manufacturing. The stated size standard is 600 employees. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror.

It is the responsibility of the Offeror to affirm its Representations and Certifications

February 2025 2 of 4 AMS-Template-003 Rev. 4 and size status are accurate and up to date in System for Award Management (SAM) within Quotation Pricing Sheet (Enclosure C).

This action is being solicited for full and open competition.

2.0 SCOPE OF WORK

The Offeror shall furnish all labor, services, materials, and equipment in strict accordance with the attached DRAFT Purchase Order (Enclosure A).

3.0 BASIS OF AWARD

BSA will make an award to the responsive and responsible Offeror who submits the lowest total price and meets all of BSA’s technical requirements as stated herein. Any Offeror failing to provide information demonstrating compliance with all technical requirements will be deemed non-responsive.

The resultant Firm Fixed Price award shall be subject to the terms & conditions of Draft Purchase Order (Enclosure A). The Offeror shall clearly note its acceptance in full.

An Offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for award.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure C), must be received by BSA no later than the due date and time listed on page 1 of this RFQ. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so. The anticipated award date is by or before April 17, 2026.

BSA will only accept email submissions of formal quotations:

• Email submissions must include the signed Quotation Pricing Sheet

(Enclosure C). Emails will be sent to Contractual Representative listed on page 1 of this RFQ with the BSA RFQ Number 472719 in the Subject Line.

All questions must be submitted in writing by the due date and time listed on page 1 of this RFQ. Responses to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other Offerors.

5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation:

The Offeror must complete and return the Quotation Pricing Sheet (Enclosure C) attached to this document. All prices must be quoted in U.S. dollars and must be all-inclusive, including all applicable freight charges.

For North American shipments, the freight terms shall be FOB Destination, Freight Prepaid to Brookhaven National Laboratory, 98 Rochester Street, February 2025 3 of 4 AMS-Template-003 Rev. 4

Upton, Long Island, New York. Under FOB Destination, Freight Prepaid terms, the Offeror is responsible for all freight charges and for delivery of material to the destination.

For international shipments, the freight terms shall be DDP (Delivered Duty Paid), to Brookhaven National Laboratory, 98 Rochester Street, Upton, Long Island, New York 11973-5000. Under DDP terms, the Offeror is responsible for all costs, risks, customs clearance, duties, taxes, and fees associated with delivering material to the specified location.

5.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its Contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI #). Registration can be performed online at www.SAM.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.SAM.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at (866) 606-8220 or by contacting your local APEX Accelerator Representative (formerly known as the Procurement Technical Assistance Center (PTAC), which can be found at https://napex.us.

Note: Foreign vendors are not required to be registered in SAM and can fill out AMS-Form-050 (Enclosure B) in lieu of.

5.3 Representations and Certifications:

AMS-Form-050 (Enclosure B) is only required for Contractors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of AMS-Form-050 must be on file with BSA’s Procurement and Property Management (PPM) Division before an award can be placed. The attached AMS-Form-050 has been included for informational purposes. At the time of award, the successful Offeror will be asked to complete AMS-Form-050 if it is not already on file.

6.0 PLACE OF MANUFACTURE

This requirement is subject to FAR Part 25, Buy American Act. The Contractor shall provide if the proposed item(s) are or are not domestic end products as defined at FAR 25.003, Definitions. If foreign end products are proposed, the Offeror shall provide the country of manufacture within Quotation Pricing Sheet (Enclosure C).

7.0 OTHER REQUIRED FORMS AND DOCUMENTS

The successful Offeror will be required to complete the following forms (if applicable):

• Vendor ACH Authorization Form (Enclosure D).

• W-9 Form (Enclosure E).

http://www.sam.gov/ http://www.sam.gov/ https://napex.us/

February 2025 4 of 4 AMS-Template-003 Rev. 4

• W-8BEN Form (Enclosure F) will need to be completed in lieu of the W-9 Form if Vendor is foreign.

8.0 ENCLOSURES

A. DRAFT Purchase Order B. AMS Form 050 Representations & Certifications C. Quotation Pricing Sheet D. Vendor ACH Authorization Form E. W-9 Form (Domestic Contractors) F. W-8BEN Form (Foreign Contractors)