B.01 Att1_PWS_26QA006_Sand Island MOA.pdf

PERFORMANCE WORK

STATEMENT

Preparation of National Park Service National Register of Historic Places Nomination 10-900

Form for the Sand Island Military Reservation located in Clatsop County, Oregon

1.0 GENERAL STATEMENT:

The U.S. Army Corps of Engineers (USACE), Portland District is solicitating services for the preparation of National Park Service (NPS) National Register of Historic Place (NRHP) Nomination 10-900 and 10-900a forms (collectively, the NPS NRHP Nomination10-900 Form) to determine the eligibility of Sand Island Military Reservation. This contract will cover the Sand Island Military Reservation located on what was originally Sand Island (now East and West Sand Islands) which is in the Columbia River Estuary about five (5) miles northeast of the Mouth of the Columbia River (MCR) within Baker Bay in Clatsop County, Oregon.

Sand Island played a significant role in military history of the MCR. On August 29, 1863, President Abraham Lincoln reserved Sand Island for military purposes. The Columbia River gives access inland into Oregon and Washington States and could be targeted by foreign aggressors. The Columbia River Harbor Defense System, comprising Fort Stevens, OR, Forts Canby and Columbia, WA, and Sand Island, OR, guarded the mouth of the Columbia River between 1864 and 1947. During World War II, Sand Island was home to the Base End Station M-4. The station contained a lookout tower (35CLT106), water tank (35CLT107), two (2) barracks (each with capacity for up to ten (10) soldiers), latrine, power station, three (3) concrete anti-submarine mine cable huts (35CLT113), and a dock (ESI-5).

This NPS NRHP Nomination 10-900 Form is needed because the Corps-Portland District and the Oregon State Historic Preservation Office (SHPO) entered into a Memorandum of Agreement (MOA), executed August 27, 2018, and amended August 15, 2023, to stipulate a resolution for adverse effects to historic properties due to work USACE conducted on Sand Island, Clatsop County, Oregon, and Pacific County, Washington. The preparation of this form is one of the stipulated mitigations.

The Contractor will perform to the standards in the contract and comply with all local, state, and federal regulations during the services performed.

This is a firm-fixed price contract for preparation of a draft and final NPS NRHP Nomination 10-900 Form for the Sand Island Military Reservation.

2.0 DEFINITIONS:

Throughout this Performance Work Statement (PWS) terms are defined as follows:

Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in Section 6.0. The Contractor must re-perform all unsatisfactory work unless excused by the COR.

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officers Representative (COR): An individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the Contractor as observed by the COR.

Technical Lead (TL): The government employee that is the point of contact for technical aspects of this contract.

3.0 THE GOVERNMENT WILL FURNISH:

The Government will furnish, without cost to the Contractor, the following items to be used only in connection with the performance of the work:

• Historic aerials, as available

• Historic drawings of the original military buildings, as available

• USACE archived documents or photos containing previous research for the Sand Island Military

Reservation, as available

• All pertinent Geographic Information Systems (GIS) data

• An electronic copy of Cultural Inventory of the East Sand Island Terrain Modification

Archaeological Inventory Report by Katherine Pollock, Vanessa Litzenberg, Sally Bird-Gauvin, and Tara Gauthier (2022) U.S. Army Corps of engineers, Portland District, Portland, Oregon.

• Electronic copies of site forms for 35CLT106 (Observation Tower Ruins), 35CLT107 (Tank Platform), and 35CLT107 (Anti-Submarine Mine Cable Huts)

• An electronic copy of NPS Bulletin 16A How to Complete the National Register Form: Part A How to Complete the National Register Registration Form

• An electronic copy of the National Register Nominations Technical Review and National Register Nominations Substantive Review check lists

• An electronic copy of NPS Bulletins 21 & 12 Defining Boundaries for National Register Properties.

• An electronic copy of NPS Bulletin 15 How to Apply the National Register Criteria for

Evaluation

• An electronic copy of NPS Guidance National Register of Historic Places and National Historic

Landmarks Program Consolidated and Updated Photograph Policy 2024

• An electronic copy of NPS Bulletin 39 Researching a Historic Property

• An electronic copy of NPS Best Practices Issue 7: Developing a Complete and Concise Property

Description

• An electronic copy of NPS Best Practices Review Issue 5: Preparing a Concise Significance

Statement

• An electronic copy of the Oregon State Historic Preservation Office’s Preparing National Register

Nominations in Oregon

• An electronic copy of NPS NRHP Nomination 10-900 Form

4.0 THE CONTRACTOR WILL FURNISH:

The Contractor shall provide all labor, equipment, and materials necessary to perform required services under this contract and comply with all local, state, and federal regulations through the duration of this contract. The Contractor shall furnish all “standard-to-the-industry” equipment, materials, and supplies necessary to perform the work, including, but not limited to:

• All GIS, computer hardware, software, and office supplies required for recording, mapping drafting, and delivery of assigned task products

• Access to Oregon State Historic Preservation Office (Oregon SHPO) - Oregon Archaeological

Records Remote Access (OARRA)

• Access to Washington State Department of Archaeology and Historic Preservation (DAHP)

Washington Information System for Architectural & Archaeological Records Data (WISAARD)

5.0 PERFORMANCE STANDARDS AND REQUIREMENTS.

The Contractor will conduct the necessary background research and prepare a NPS NRHP Nomination 10-900 Form to determine the NRHP eligibility of Sand Island Military Reservation.

5.1 Professional Standards. The Contractor will provide resumes of the Principal Investigator and technical staff (ex. historian or historic architect), to demonstrate their capabilities to successfully complete all phases of identified work. The Contractor will follow the Secretary of the Interior’s “Standards and Guidelines for Professional Qualifications,” found at 36 CFR Part 61, https://www.nps.gov/articles/sec-standards-prof-quals.htm in determining qualifications for the PI and lead technical staff positions. If key personnel change during the period of performance, a vitae for all new supervisory and technical staff must be submitted for USACE review.

5.2 Reporting Standards. The report will be free from defects in factual statements, logic, grammar, syntax, punctuation, and spelling. The Contractor will correct such errors at no cost to USACE. In-text citations must be provided for the sources of facts upon which opinions or analyses presented are based.

5.3 Secretary of Interior’s Standards and Guidelines. The Contractor will follow all Secretary of the

Interior Guidelines for Archaeology and Historic Preservation. Online versions of the Secretary of Interior’s standards and guidelines located at the following website address:

https://www.nps.gov/history/local-law/arch_stnds_0.htm

5.4 Survey of Built Resource Guidance. The Contractor will use the Oregon SHPO guidance for how built resource surveys are to be conducted and information gathered.

5.4.1 Guidance available at:

https://www.oregon.gov/oprd/OH/Documents/guidelines_for_historic_resource_surveys.pdf

5.5 Site Form and Built Resource Form Documentation. The Contractor will utilize the Oregon SHPO site record and built resource form guidance to inform the format and content of the site records and built resource forms produced under this contract.

5.5.1 Forms available at:

https://www.oregon.gov/oprd/OH/Pages/ProjectReviewResources.aspx

5.6 National Register Guidance. The Contractor will utilize National Register Bulletins (NR Bulletin) and guidance to inform the format and content of NPS NRHP Nomination 10-900 Form produced under this contract.

5.6.1 How to Apply the National Register Criteria for Evaluation, Bulletin 15.

https://www.nps.gov/subjects/nationalregister/upload/NRB-15_web508.pdf

5.6.2 Defining Boundaries for National Register Properties, Bulletins 21 & 12.

https://www.nps.gov/subjects/nationalregister/upload/Boundaries-Completed.pdf

5.6.3 How to Complete the National Register Registration Form, Bulletin 16A.

https://www.nps.gov/subjects/nationalregister/upload/NRB16A-Complete.pdf

5.6.4 NPS Best Practices Issue 7: Developing a Complete and Concise Property Description https://www.nps.gov/subjects/nationalregister/upload/BPR_developing-an-effective-property-description-2024-03-29-508.pdf

5.6.5 NPS Best Practices Review Issue 5: Preparing a Concise Significance Statement https://www.nps.gov/subjects/nationalregister/upload/BPR-Section-8-Significance-2023-09- 28-REV.pdf

5.6.6 Researching a Historic Property, Bulletin 39

https://www.nps.gov/subjects/nationalregister/upload/NRB39-Complete.pdf https://www.nps.gov/articles/sec-standards-prof-quals.htm https://www.nps.gov/history/local-law/arch_stnds_0.htm https://www.oregon.gov/oprd/OH/Documents/guidelines_for_historic_resource_surveys.pdf https://www.nps.gov/subjects/nationalregister/upload/NRB-15_web508.pdf https://www.nps.gov/subjects/nationalregister/upload/Boundaries-Completed.pdf https://www.nps.gov/subjects/nationalregister/upload/NRB16A-Complete.pdf https://www.nps.gov/subjects/nationalregister/upload/BPR_developing-an-effective-property-description-2024-03-29-508.pdf https://www.nps.gov/subjects/nationalregister/upload/BPR_developing-an-effective-property-description-2024-03-29-508.pdf https://www.nps.gov/subjects/nationalregister/upload/BPR-Section-8-Significance-2023-09-28-REV.pdf https://www.nps.gov/subjects/nationalregister/upload/BPR-Section-8-Significance-2023-09-28-REV.pdf https://www.nps.gov/subjects/nationalregister/upload/NRB39-Complete.pdf

5.6.7 Additional NPS NRHP Publications:

https://www.nps.gov/subjects/nationalregister/publications.htm

5.6.8 Oregon State Historic Preservation Office Guidance:

extension://efaidnbmnnnibpcajpcglclefindmkaj/https://www.oregon.gov/oprd/OH/Documents /NRHandbook_web.pdf

5.7 NPS NRHP Nomination 10-900 Form. The Contractor will utilize National Register Bulletins and

SHPO guidance to inform National Register evaluation and documentation. The Contractor may access the most up-to-date NPS NRHP Nomination 10-900 Form here:

https://www.nps.gov/subjects/nationalregister/national-register-forms.htm

5.8 Photos and Images. The Contractor will provide USACE with an index and digital copy of any photos, graphics, and images gathered or created to meet the requirements of this contract. The images will be saved in JPEG or TIF format with pixel dimensions of at least 1200x1600 pixels, 2000x3000 pixels preferred, and at least two(2) megapixels. The Contractor will follow the NPS National Register Guidelines:

5.8.1 National Register of Historic Places and National Historic Landmarks Program

Consolidated and Updated Photograph Policy 2024.

https://www.nps.gov/subjects/nationalregister/upload/NR-NHL-photo-policy-2024-01-02.pdf

5.9 GPS/GIS Data. If the Contractor conducts field visits, they shall collect, edit, and differentially correct

GPS (Global Positioning System) files and then prepare projected ESRI geodatabase feature classes with tabular information and FGDC (Federal Geographic Data Committee) standard metadata as a deliverable. The deliverable will include one geodatabase containing all deliverable feature classes.

The deliverable will include one feature class for each type of feature. All feature class names, field names, and value choices must match the naming conventions in the blank USACE geodatabase (to be provided). Each feature class in the GIS deliverable will have metadata. The required metadata format is ESRI ArcCatalog Metadata using the FGDC standard: North American Profile (NAP) of ISO 19115 2003.

Any data, database(s), and/or geospatial data produced through this purchase order must be documented through the preparation of standard metadata (data about data) descriptions. The Contractor will ensure that the metadata delivered is compliant with the International Organization for Standardization (ISO) 19115:2003, North American Profile (NAP). The Standard is available for purchase at: http://www.webstore.ansi.org.

5.10 Task 1 - Work Plan. Within seven (7) calendar days after receipt of award for this contract, the Contractor will furnish a Work Plan and Quality Control Plan. Work Plan will include the following information:

• A proposal outlining how they will conduct all aspects of the proposed work within the

PWS;

• Matrix of all Contractor and subcontractor personnel on this project, their roles and responsibilities, including all review personnel;

• Project schedule based on completion date requirements. The schedule will include all work items, milestones, durations, predecessors, source materials and study requirements, data delivery dates, completion dates, deliverables, review processes including all during requirements for responses, and all coordination activities;

• Vitae for Contractor and subcontractor supervisory (example: principal investigator and project manager) and technical (example: historian and architectural historian) positions.

5.11 Task 2 – Pre-Work Meeting. Within 14 calendar days of contract award, the Contractor will schedule a mutually agreeable date and time for a pre-work in-person or virtual meeting (approximately two (2) hours) with the Technical Lead (TL) and Contracting Officers Representative (COR) prior to the start of work. The purpose of the pre-work meeting is to clarify https://www.nps.gov/subjects/nationalregister/publications.htm https://www.nps.gov/subjects/nationalregister/national-register-forms.htm https://www.nps.gov/subjects/nationalregister/upload/NR-NHL-photo-policy-2024-01-02.pdf http://www.webstore.ansi.org/ tasks and methods, set a schedule, review government furnished materials, and minimize issues or problems that might arise over the course of the contract.

5.12 Task 3 – Background Research. The Contractor will review government-provided documents as well as conduct research of digital and physical collections in order to complete the NPS NRHP Nomination 10-900 Form. The Contractor’s research may include, but not be limited to, reports, monitoring reports, site/survey records, historic photos, aerial photos, historic maps, oral histories, historic contacts, newspapers, and any available pertinent information. Recommended sources for this information include but are not limited to:

• Washington Department of Archaeology and Historic Preservation (DAHP)

• Oregon State Historic Preservation Office (SHPO)

• Historic properties and resources reports

• Site and survey records

• Environmental compliance documents (Environmental assessments and Environmental

Impact Statements), generally available online

• Bureau of Land Management (BLM), General Land Office (GLO) maps

• The Columbia Pacific Heritage Museum, Ilwaco, WA; the Lewis & Clark Interpretive

Center, Cape Disappointment, WA; Fort Columbia, Chinook, WA; Fort Stevens Historic Area, Hammond, OR; Clatsop County Historical Society, Astoria, OR; and the Heritage Museum and Columbia River Maritime Museum, Astoria, OR.

The Contractor will prepare a draft bibliography and provide it to the COR and TL within 60 days of contract award. USACE will have 14 days from receipt of the draft bibliography to provide comments. The results of this review will be included in Tasks 4, 5, and 6 as appropriate.

5.13 Task 4 –Draft NPS NRHP Nomination 10-900 Form. The Contractor will evaluate the Sand Island Military Reservation for eligibility to the NRHP according to NPS Bulletin 15 How to Apply the National Register Criteria for Evaluation. The Contractor will use data provided by USACE and conduct additional literature and background research about the Sand Island Military Reservation (Task 3).

The Contractor will record existing available metadata for historic photographs including the photograph name, date taken, photographer, subject of photograph, museum or other repository name, repository accension number or collection number, and any other unique identifiers associated with each photograph.

A draft NPS NRHP Nomination 10-900 Form will be prepared for the Sand Island Military Reservation following NR Bulletin 15 How to Apply the National Register Criteria for Evaluation, NR Bulletin 16A How to Complete the National Register Form: Part A How to Complete the National Register Registration Form and other NR Bulletins (electronic copies provided as Government Furnished Materials and links listed in Section 5.6 National Register Guidance). The Contractor will include information pertaining to 35CLT106 (Observation Tower Ruins), 35CLT107 (Tank Platform), 35CLT107 (Anti-Submarine Mine Cable Huts), and ESI-5 and how they relate to the Sand Island Military Reservation. The Contractor will complete National Register Nominations Technical Review checklist:

https://www.nps.gov/subjects/nationalregister/upload/2013_NR_Technical_Review_Checklist.pdf and, National Register Nominations Substantive Review checklist:

https://www.nps.gov/subjects/nationalregister/upload/2011_NR_Substantive_Review_Checklist.pdf and submit them along with the Draft NPS NRHP Nomination 10-900 Form. The Contractor is responsible for ensuring all the elements required by the checklists are included in the Draft NPS NRHP Nomination 10-900 Form. Submit draft NPS NRHP Nomination 10-900 form in Word.docx format.

All draft deliverables will be submitted to the COR and TL within 120 calendar days after award.

https://www.nps.gov/subjects/nationalregister/upload/2013_NR_Technical_Review_Checklist.pdf https://www.nps.gov/subjects/nationalregister/upload/2011_NR_Substantive_Review_Checklist.pdf

The government will provide comments 60 calendar days after receipt of the draft deliverables.

The government may invite the Oregon SHPO to review the draft document and provide comments.

5.14 Task 5 – Draft #2 NPS NRHP Nomination 10-900 Form. The Contractor will submit a second draft of the NPS NRHP Nomination 10-900 Form addressing all government and Oregon SHPO comments from Task 4 and continuing to follow NR Bulletin 15 and other NR Bulletins and guidance provided above in Section 5, Performance Standards and Requirements, of this performance work statement. Submit draft NPS NRHP Nomination 10-900 form in Word.docx format.

The second draft will be submitted to the COR and TL within 240 calendar days after contract award.

The government will provide comments 60 calendar days after receipt of the draft deliverables.

The government may invite the Oregon SHPO to review the draft document and provide comments.

5.15 Task 6 –Final NPS NRHP Nomination 10-900 Form. The Contractor will submit the final NPS NRHP Nomination 10-900 Form addressing all comments submitted by the government and Oregon SHPO. Submit final NPS NRHP Nomination 10-900 form in Word.docx format and PDF format. The final deliverable will be submitted by the Contractor within 330 calendar days of contract award. Contractor will provide all field notes, GIS data, contractor-generated photographs, historic photographs, metadata, and documents gathered under this contract.

The Government will submit the final NPS NRHP Nomination10-900 Form to the Oregon SHPO for final review. Once the NPS NRHP Nomination 10-900 Form is accepted by the Oregon SHPO the contract will close and final invoice can be accepted. If Oregon SHPO does not accept the NPS NRHP Nomination 10-900 Form as final due to the Contractor not addressing comments on the draft NPS NRHP Nomination 10-900 Form (Tasks 4 and 5), the Contractor will address comments until the time Oregon SHPO accepts the NPS NRHP Nomination 10-900 Form, at the Contractor’s own expense.

5.16 Task 7 – Monthly Progress Reports. The Contractor will prepare a monthly progress report identifying the following information by task:

• Status of services performed since the previous reporting period.

• Discussion of issues or concerns.

• Confirmation that services performed to date are within scope.

• Confirmation that services performed to date are within negotiated budget.

The monthly progress report will be submitted via email to the COR by the 10th of each month.

5.17 Contract Schedule: The period of performance for these tasks is 365 calendar days from the award of the contract.

Task Deliverable Description Due Date Delivery Method

1 Work Plan A proposal outlining how they propose to conduct all aspects of the proposed work within the PWS

Award + 7 Calendar Days

E-mail

2 Pre-Work Meeting

In-person or virtual pre-work meeting with COR and TL

Award + 14 Calendar Days

In-Person or Virtual

3 Background Research

Literature review, background research, and draft bibliography as well as a list of locations where research has been and will be conducted in order to draft the NPS NRHP Nomination 10-900 Form

Award + 60 Calendar Days

E-mail

4 Draft NPS NRHP Nomination 10-900 Form

Draft NPS NRHP Nomination 10-900 Form for Sand Island Military Reservation.

Award + 120 Calendar Days

E-mail or DoD Safe if too large for E-mail

5 Draft #2 NPS Nomination 10-900 Form

Draft #2 NPS NRHP Nomination 10-900 Form for Sand Island Military Reservation.

Award + 240 Calendar Days

E-mail or DoD Safe if too large for E-mail

6 Final NPS NRHP Nomination 10-900 Form

Final NPS NRHP Nomination 10-900 Form for Sand Island Military Reservation.

Award + 330 Calendar Days

E-mail or DoD Safe if too large for E-mail

7 Monthly Progress Report

Contractor will submit monthly progress reports to provide an update to the COR/TL on the progress of the contract.

10th of every month

E-mail

6 PERFORMANCE REQUIREMENTS SUMMARY.

6.1 To ensure that the Government receives the services for which it contracted, the Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness, and that the Contractor is delivering the results specified in the contract. Government contract quality assurance will be performed per the PRS surveillance schedule.

6.2 Performance Requirements Summary Table. Below are the criteria against which the performance will be evaluated. Work will be considered not to have been performed when any one of the conditions as shown below exists in accordance with the Quality Assurance Surveillance Plan (QASP).

The Government will evaluate the Contractor periodically during performance of this contract to ensure compliance with the proposed and accepted performance goals, regulations, and guidance.

The Government will perform this evaluation according to the QASP. Failure to adequately complete any service or submittal to at least a satisfactory level of quality or timeliness may result in repeat of work, a poor performance evaluation, or both.

PERFORMANCE REQUIREMENTS SUMMARY

Required Services (Tasks)

Performance Standards

Acceptable Quality Levels Surveillance Validated

Complaints

Provide Work Plan (Task 1)

Contractor will provide a work plan within seven (7) days of task order award as described in 5.10

Contractor provides a work plan on time.

Government Review

One per contract

Kick-Off Meeting (Task 2)

Contractor to attend kick-off meeting with COR and TL as described in 5.11

Contractor attendance at the meeting

Direct Observation

One per contract

Background Research (Task 3)

Contractor will submit a working bibliography and list of locations research has been and will be conducted in order to draft the NPS NRHP Nomination 10- 900 Form as described in 5.12

Contractor will submit deliverable on time.

Government Review

One per contract

Draft NPS 10-900 Forms (Task 4)

Contractor submits draft NPS NRHP Nomination 10-900 Form as described in 5.13

Contractor will submit form on time

Government Review

One per contract

Form is 90% free of errors (typos, grammar, etc.)

All sections of the NPS NRHP Nomination 10- 900 are filled in, as prescribed in the substantive and technical checklists.

Submit NPS NRHP Nomination 10-900 form in Word .docx format.

Draft #2

NPS

Nomination 10-900 Form (Task 5)

Contractor submits second draft NPS NRHP Nomination 10- 900 Form as described in 5.14

Contractor will submit form on time

Government Review

One per contract

Form is 90% free of errors (typos, grammar, etc.)

All sections of NPS NRHP Nomination 10- 900 are filled in, as prescribed in the substantive and technical checklists.

PERFORMANCE REQUIREMENTS SUMMARY

Required Services (Tasks)

Performance Standards

Acceptable Quality Levels Surveillance Validated

Complaints

Submit NPS NRHP Nomination 10-900 form in Word.docx format.

All government and SHPO comments from the draft NPS NRHP Nomination 10-900 Form (Task 5) are addressed

Final NPS 10-900 Forms (Task 6)

Contractor submits final NPS NRHP Nomination 10-900 Form as described in 5.15

Contractor submits NPS NRHP Nomination 10- 900 Form on time

Government Review

One per contract

Form is 99% free of errors (typos, grammar, etc.)

All government and SHPO comments from the draft NPS NRHP Nomination 10-900 Form (Task 4) are addressed Submit NPS NRHP Nomination 10-900 form in Word .docx format and PDF format.

Monthly Progress Report (Task 7)

Contractor will submit monthly progress reports as listed in 5.16 by the 10th of every month

Contractor submits reports on time

Government Review

One per contract

Monthly Invoices (Section 7.4)

Contractor will submit accurate invoices as listed in Section 7.4 by the 10th of every month

Contractor submits accurate invoices on time

Government Review

One per contract

6.3 Surveillance. 100% inspections by the COR will serve as the surveillance methods. If the COR discovers deficiencies and/or receives complaints, the COR will alert them to the Contractor for correction.

6.4 Quality Control. The Contractor, not the government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The Contractor will develop and submit a Quality Control Plan (QCP) for Government approval within ten (10) calendar days after award. Once accepted, the QCP will be incorporated into the QASP. The QASP is not a contractual instrument and may be changed at the COR’s discretion. The Contractor will use the QASP to guide and document the implementation of the required management and quality control actions to achieve the specified results. The Government reserves the right under the Contract Terms and Conditions--Commercial Items (FAR 52.212-4) to inspect and test the services called for by the Task Order, to the extent practicable at all times and places during the term of the Task Order. The Government will reject non-conforming services.

6.5 Unacceptable Performance. Draft products and final deliverables will be evaluated by the following criteria:

• Written Expression – The extent to which the writer is capable of expressing his or her thoughts in writing in a logical manner and sequence, using appropriate grammar, punctuation and sentence structure.

• Writing and Editing – Exhibits clear style and structure (readable, concise, cohesive);

demonstrates accurate language usage (grammar, punctuation, spelling); the work is free from errors or omissions.

• Substance and Content – Exhibits clear understanding of the assignment; demonstrates accurate, thorough, relevant, and coherent content and ideas; ideas are appropriately covered and knowledge of author exhibited.

• Audience Awareness – Writing and tone are adapted to audience and purpose;

communicates ideas clearly and effectively.

• Document Design – Demonstrates cohesion by graphic and visual means (headings, white space) in documents; includes appropriate number and kind of aesthetic visual aids (tables, images, etc.).

• Textual Attribution – Demonstrates the ability to differentiate between sources and one’s own text; cites text in a uniform manner.

Draft products and final deliverables that are found to be generally unacceptable based on one or more of the criteria will be returned to the Contractor without complete review. The Contractor will be required to revise the document at their own expense within the schedule listed in Section 7.1.

When performance is determined unacceptable, as defined in the Performance Requirements Summary, the COR will inform the Contractor that performance is unacceptable and provide written documentation by use of the Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the Contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the Contracting Officer.

The COR will notify the Contracting Officer of unacceptable performance. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

i. By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

ii. Issue Cure Notice;

iii. Terminate the contract for Government convenience; and / or

iv. Terminate the contract for Cause.

6.6 Correction of Non-Performance of Work. Contractor will employ an adequate quantity of personnel to ensure that any services found to be not in compliance and therefore not acceptable, will be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after non-compliance has been observed by or reported to and verified by the COR.

6.7 Damages Caused by the Contractor. Contractor will be held accountable and liable to the

Government for any damages to government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractors or their employees.

6.8 Interference with Government Operations. Contractor and their employees will perform all work in such a way as to not interfere with regularly scheduled Government operational activities.

7 GENERAL

7.1 Security.

a. Access and General Protection/Security Policy and Procedures. All Contractor and all associated sub-contractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (to be provided by a Government representative). The Contractor will also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

b. General security requirements and guidance. The security requirements described below apply to all contract personnel (including employees of the Prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract.

The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of U.S. Army Corps of Engineers (USACE) installations, facilities, and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five (5) business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering Federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures -- this includes identifying mission essential and non-mission essential personnel.

In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

7.2 Contract Changes. Changes in scope, time, or deliverables can only be authorized by the Contracting

Officer. The contractor will notify the Contracting Officer immediately if they have received direction to perform work outside the scope of the contract. Changes in scope will be negotiated and a written modification issued, before proceeding with the work.

7.3 Points of Contact.

Role Personnel Phone Email

COR TBD TBD TBD

TL TBD TBD TBD

Invoices TBD TBD TBD

7.4 Payments. In accordance with the payment clause of the contract, any monthly invoices are due by the 10th of the month. Payment will be made in the amount of 100 percent of the value of services shown on the monthly invoice. Submit the original invoice to the COR, and Invoicing Point of Contact (POC). Please ensure the firm’s address shown on the invoice matches the address shown in SAM (https://www.SAM.gov). In addition, please ensure the invoice has a period of performance (e.g., 2 Jan 17 to 06 Jun 17). Please ensure that the period of performance does not fall after the date the invoice is signed. All invoices will be signed by the project manager. Any errors in invoice preparation will be cause for rejection. Assistance with the preparation of your invoice may be obtained from the Invoicing POC, Ms. Nadine Maldonado, 503-808-4244, Nadine.Maldonado@usace.army.mil.

7.5 Invoice Submittal. Invoice(s) will be prepared in accordance with FAR clause 52.212-4(g) and submitted electronically via email to:

USACE Finance Center, Millington via email address: CEFC-G2invoices@usace.army.mil

Email a PDF copy to Katherine.H.Pollock@usace.army.mil, Sarah.L.Kerchusky@usace.army.mil, and Nadine.Maldonado@usace.army.mil.

For Invoice receipt verification or for a vendor's Payment problem, the vendor may contact the USACE Finance Center at Phone Number (901) 873-9077.

7.6 Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA). Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara- O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract. A copy of the poster is available in two versions at the following Department of Labor (DOL) website:

http://www.dol.gov/whd/regs/compliance/posters/sca.htm. The rest of the content is subjective to each locations needs.

7.7 Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts. USACE

Contractors and sub-contractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE Contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE Contractors in their outreach efforts:

• Federal Veteran employment information at http://www.fedshirevets.gov/index.aspx mailto:Nadine.Maldonado@usace.army.mil mailto:CEFC-G2invoices@usace.army.mil mailto:Katherine.H.Pollock@usace.army.mil mailto:Sarah.L.Kerchusky@usace.army.mil mailto:Nadine.Maldonado@usace.army.mil http://www.fedshirevets.gov/index.aspx

• Department of Labor Veterans Employment Assistance at http://www.dol.gov/vets/

• Department of Veterans Affairs-VOW to Hire Heroes Act at http://benefits.va.gov/vow

• Army Wounded Warrior Program at https://www.militaryonesource.mil/benefits/wounded-warrior-programs/

• U.S. Chamber of Commerce Foundation – Hiring Our Heroes:

http://www.hiringourheroes.org/

• Guide to Hiring Veterans: www.dol.gov/sites/dolgov/files/VETS/files/Employer-Guide-to-

Hiring-Veterans2025.pdf

7.8 Work Scheduling. The Contractor is not required to perform services on the following recognized Federal holidays: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day.

8 FORMS

Contractor Discrepancy Form:

http://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2772.pdf http://www.dol.gov/vets/ http://benefits.va.gov/vow https://www.militaryonesource.mil/benefits/wounded-warrior-programs/ https://www.militaryonesource.mil/benefits/wounded-warrior-programs/ http://www.hiringourheroes.org/ http://www.dol.gov/sites/dolgov/files/VETS/files/Employer-Guide-to-Hiring-Veterans2025.pdf http://www.dol.gov/sites/dolgov/files/VETS/files/Employer-Guide-to-Hiring-Veterans2025.pdf http://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2772.pdf