B-54468 Pre-Bid Meeting Sign In Sheet.pdf

This is a Pre-Bid Meeting Sign In Sheet for the Illinois Department of Human Services Invitation for Bid (IFB) B-54468 for carpet removal and epoxy flooring installation at the Alton Forensic Center. The project encompasses approximately 16,230 square feet of patient and non-patient areas at 4500 College Ave., Alton, Illinois. The scope of work includes carpet removal and offsite disposal, concrete substrate inspection and moisture testing, mechanical profiling to a minimum 120-grit surface profile, and installation of seamless, chemical-resistant two-part epoxy flooring with a minimum 50-mil finished thickness. Cove base extending four inches up the wall and decorative flakes in all epoxy areas except patient rooms are required. Work will proceed modularly with one-week intervals between units, conducted Monday through Friday from 8:00 AM to 5:00 PM, excluding state holidays. A mandatory pre-bid meeting and site visit for field measurements were required prior to bid submission. Bids were due November 5, 2026, with questions due by 5:00 p.m. on October 23, 2026. The contract term runs from the last-dated signature through June 30, 2027.

The contract requires the contractor to perform a minimum of 51 percent of total contract work with permanent, full-time W-2 employees who have worked for the vendor for at least 30 consecutive days prior to bid submission. A Business Enterprise Program (BEP) utilization goal of 5% applies, requiring submission of a completed BEP Utilization Plan documenting BEP-certified subcontractor participation or good faith efforts as a condition of responsive bid status. General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, plus $1,000,000 Auto Liability per occurrence, are required with the State named as additionally insured. A surety bond in an amount not less than the bid amount from a company rated at least A is mandatory. The contract is subject to Illinois prevailing wage requirements, and bids remain firm for 90 days from opening.