B-51193 Attachment B Closeout Specifications.pdf
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- Solicitation number
- 26-448DOIT-ADMIN-B-51193
- Issued by
- Illinois
About this file
This is a Closeout Specifications attachment document for the Illinois Department of Innovation and Technology (DoIT) related to contract B-51193 REBID II Fiber Construction Services for the North Region. The document outlines the standardized process and requirements for project completion and acceptance, beginning with the vendor's submission of a substantial completion notice and continuing through a structured series of verification and documentation steps. The closeout process includes DoIT or DoIT's architect/engineer (A/E) performing punch list walkthroughs, with vendors required to correct any identified deficiencies within specified timeframes and submit corrections for clearance via email. The project is considered complete and accepted only after DoIT confirms that all build work requirements and closeout documentation have been satisfactorily met.
Vendors must submit redlined as-built drawings in Adobe PDF format and GIS ESRI Shape files, along with fiber test results, in compliance with data submittal guidelines provided in separate attachments. Required supplemental documentation includes warranties, guarantees, maintenance data, instruction manuals, a detailed inventory of extra materials and equipment belonging to the State, and final waivers of lien from all subcontractors and suppliers. This closeout specification establishes a comprehensive final inspection and documentation protocol to ensure project quality and proper transfer of all deliverables and obligations to the State before contract closure.
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Illinois Department of Innovation and Technology
B-51193 REBID II Fiber Construction Services - North Region Attachment B – Closeout Specifications
Closeout Specifications
The Department of Innovation and Technology (“DoIT”) will accept the Vendor’s work based on the following process:
1. Vendor will make notification, via substantial completion notice, that the work is complete.
2. If only substantially complete, the Vendor will be notified of the incomplete work via email and given notice of incomplete scope and established time frame to complete project.
3. If requested, Vendor will submit redlined drawings electronically in Adobe PDF and GIS
ESRI Shape files reflecting the as-built project to DoIT, as well as fiber test results electronically. These shall comply with the Data Submittal guidelines provided in
Attachments C and D.
4. DoIT or DoIT A/E will perform a punch list walk through.
5. Vendor will receive punch list of deficiencies along with time-frame for correction of the deficiencies.
Upon completing corrections, Vendor will submit to DoIT for clearance of those deficiencies via email.
6. Vendor provides supplemental documentation:
a. Warranties, guarantees, maintenance data and instruction manuals
b. Detailed list of extra materials and equipment that are property of the State
c. Final Waiver of Lien from all subcontractors and suppliers
7. DoIT A/E or DoIT to perform final inspection notice after punch list deficiencies have been corrected and all documentation received.
8. Once DoIT is satisfied that all requirements have been met, both in the build work as well as the required closeout documentation, DoIT will consider the job complete and accepted.
File details come from the government source that posted it. Updated .