B-33053 Tearabyte Holdings Directory Services Emergency Extension1 ehd.pdf

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2

Zip: 61938State: ILCity: MattoonAddress: 1500 Wabash Ave.

Vendor: Terabyte Holdings, Inc dba Consolidated CCS (Directory Services)

Zip: 62702State: ILCity: Springfield Address: 201 W. Washington St.

Division: Telecom Consultation & ProcurementAgency/University: Dept of Innovation & Technology

Extension Justification Reference #: B-29960; B-33053

Original Emergency Term Start Date: 8/30/2022 Original Emergency Term End Date: Nov 27, 2022

Amount of original: 140,000 Actual or Estimated*: Estimated *

Expected Extension Start Date: Nov 28, 2022 Expected Extension End Date*: Feb 25, 2023

Amount of extension expenditure: 140,000 Actual or Estimated*: Estimated *

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

Terabyte Holdings Inc d/b/a Consolidated CCS provides payphone services across the state, prisons, and mental health facilities. This service needs to continue uninterrupted to prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues.

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues.

Terabyte Holdings was originally selected through a competitive bid process. That process resulted in P-457/CIC3654420 for the term of 12/14/2012-12/13/2021. Terabyte Holdings, LLC dba Consolidated Call Center Services operates the State of Illinois Directory Assistance and Informational Services for State users that may need to connect to a Directory Services Operator to inquire about State of Illinois services. DoIT has previously been able to successfully negotiate contracts with this vendor and the existing Emergency contract terms will be used for this Emergency Extension period.

The current emergency expires 11/27/2022. DoIT is currently developing an IFB to replace the emergency contract. There are no other valid competitive processes that can be utilized during the time of this extension request, therefore DoIT is requesting that the current vendor remains in place until a new contract under the IFB is established.

The extension of this emergency contract is to allow time for the new IFB to be published, awarded, and a new contract negotiated and executed. DoIT's estimated solicitation timeline is that this process will be completed by the end of the Emergency Extension requested end date.

Was authorization to proceed verbally given? No Yes NA

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination.

Extension Page 2 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2

Zip: 61938State: ILCity: MattoonAddress: 1500 Wabash Ave.

Vendor: Terabyte Holdings, Inc dba Consolidated CCS (Directory Services)

Zip: 62702State: ILCity: Springfield Address: 201 W. Washington St.

Division: Telecom Consultation & ProcurementAgency/University: Dept of Innovation & Technology

*Estimated end date and cost will be reported later.

Signatures Reference #: B-29960; B-33053

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: APO

Printed Name: Van Austin Date: Nov 4, 2022

CPO Signature

Based on my review, I authorize the Agency to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency to proceed with the following changes:

DoIT continues to put the State at risk by failing to have a contract in place while a vendor provides services. Reinstatement fees are used to pay the vendor after services are performed. I caution DoIT in the strongest of terms that this practice is not appropriate -

Approved CPO Signature: Date:

Page of

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2 Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination.

*Estimated end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

CPO Signature 11.0.0.20130303.1.892433.887364

The current emergency expires 11/27/2022. DoIT is currently developing an IFB to replace the emergency contract. There are no other valid competitive processes that can be utilized during the time of this extension request, therefore DoIT is requesting that the current vendor remains in place until a new contract under the IFB is established.

The extension of this emergency contract is to allow time for the new IFB to be published, awarded, and a new contract negotiated and executed. DoIT's estimated solicitation timeline is that this process will be completed by the end of the Emergency Extension requested end date.