B-28973 JPMC Boiler Water Waste Treatment Chemicals Q and A 220713.pdf

Illinois Department of Central Management Services JPMC Boiler Water Waste Treatment Chemicals

22-416CMS-BOSS4-B-28973

Questions and Answers #1

7/12/2022

Q1 Are all products shipped to one location?

A1 The ordering entity will provide the delivery location with their order.

See Contract Section 1.5.1. Delivery will be made F.O.B. Destination with all transportation and handling paid by the Vendor to any Governmental Unit or Qualified Not-For-Profit Agency location within the State of Illinois. Delivery locations will be identified on individual orders. Vendor shall coordinate delivery location requirements with ordering entity prior to shipment. The minimum order is $100 for F.O.B.

Destination. For any order less than the minimum of $100, the additional freight charge will be added to the invoice as a separate line item and a copy of the freight bill will be submitted with the invoice for payment. The delivery fee for any order less than the minimum order of $100 shall be capped at 10% of the total order price.

Q2 Who gets invoiced?

A2 The ordering entity will be invoiced.

See Contract Section 4.1.6.: Invoicing: By submitting an invoice, Vendor certifies that the supplies or services provided meet all requirements of this contract, and the amount billed and expenses incurred are as allowed in this contract. Invoices for supplies purchased, services performed, and expenses incurred through June 30 of any year must be submitted to the State no later than July 31 of that year; otherwise Vendor may have to seek payment through the Illinois Court of Claims. 30 ILCS 105/25. All invoices are subject to statutory offset. 30 ILCS 210.

Q3 How is this solicitation going to be awarded, by line items or all line items as a whole?

A3 See Section A.19. of the Invitation for Bid: AWARD: The State is not obligated to award a contract pursuant to this solicitation. If the State issues an award, the award will be made to the responsive and responsible bidder who submits the lowest price. However, the State reserves the right to award by line item. The State will post a notice to the Bulletin identifying the apparent low-cost bidder. The State may accept or reject a bidder’s bid as submitted or may require contract negotiations. If negotiations do not result in an acceptable agreement, the State may reject the bidder’s bid and begin negotiations with another bidder. Awards are not final until all protests are resolved.

Q4 When a vendor bids on line items, are those visible to the public?

A4 Bids are locked and cannot be viewed by anyone, including the State, once submitted in BidBuy until the precise time of the bid opening date and time.

Q5 Are bids locked and sealed so that other bidders can’t be seen?

A5 Bids are locked and cannot be viewed by anyone, including the State, once submitted in BidBuy until the precise time of the bid opening date and time.