Aviation_Only_-_Sensitive_Security_Information_Acknowledgement_Form.docx

This is a Sensitive Security Information Acknowledgement Form issued by the City of Phoenix Aviation Department establishing protocols for handling classified security documentation related to a state and local contract opportunity. The form serves as a template requiring authorized representatives from companies bidding on or executing contracts involving the City of Phoenix to acknowledge receipt of sensitive security materials and confirm understanding of federal regulations governing their use and protection. The form mandates that recipients of documents containing Sensitive Security Information understand the restrictions outlined in 49 C.F.R. Parts 15 and 1520, which limit disclosure to individuals with a documented "need to know." The acknowledgement requires the authorized representative to commit to destroying all sensitive materials upon completion of contract work or no later than the specified contract end date. A non-mandatory pre-offer conference for the armored car services contract is scheduled for December 2, 2025, at 9:00 AM via WebEx, with written inquiries due December 8, 2025, and sealed offers due December 22, 2025. The contract term is five years commencing July 1, 2026, with two optional one-year extensions available.

The armored car services contract encompasses scheduled secure pickups and delivery of sealed bank deposits, parking coin cans, validated deposit slips, coinage, and currency from 29 City of Phoenix locations across multiple departments including Police, Public Works, Fire, Finance, Transit, Parks, Aviation, Municipal Court, and Library. Contractors must demonstrate a minimum five-year operational history in armored car services and maintain approved vendor status with JP Morgan Chase Bank N.A. and Wells Fargo Bank N.A. Evaluation criteria are weighted as follows: Method of Approach (40%), Company History and Experience (30%), References and Past Performance (15%), and Pricing Proposal (15%). Insurance requirements include Commercial General Liability of $5,000,000, Automobile Liability of $2,000,000, Crime Insurance of $1,000,000, and Professional Liability of $1,000,000, with a $20,000 performance surety bond required upon award. Pricing must remain firm and fixed for the initial two years, with annual increase requests permitted thereafter. Contractors must comply with Bank Secrecy Act and FinCEN requirements and demonstrate good faith efforts to achieve Disadvantaged Business Enterprise participation goals through documented solicitation and tracking of DBE involvement.