Automated and Prepaid Parking Amendment 1.pdf

AMENDMENT NO. 1

RFP NO. 226017-S

AUTOMATED AND PREPAID PARKING AT THE CRUISE TERMINAL

ISSUED: March 3, 2026

The Maryland Port Administration (MPA) is issuing this Amendment No. 1 to amend certain information contained in RFP No. 226017-S; to provide the Sign-In Sheet of attendees at the Pre- Proposal Meeting, meeting minutes from the Pre-Proposal meeting and the Non-Disclosure Agreement. All information contained herein is binding on all Offerors who respond to this solicitation.

Changes to RFP No. 226017-S as provided in this Amendment supersede the original published document.

The language in the following Section of the RFP is revised as follows:

RFP Key Information Summary Sheet:

Delete the following language:

Proposal Due (Closing) Date and Time:

March 4, 2026 by 2pm Eastern Time Offerors are reminded that a completed No Proposal Notice/Vendor Feedback Form is requested if you are not submitting a proposal for this solicitation with your reasons why.

Passwords for Technical Proposals Due Date and Time:

March 4, 2026 by 3pm Eastern Time Proposals will be deemed not susceptible for award if password is not received by this deadline.

Replace with the following language:

Proposal Due (Closing) Date and Time:

March 19, 2026 by 2pm Eastern Time Offerors are reminded that a completed No Proposal Notice/Vendor Feedback Form is requested if you are not submitting a proposal for this solicitation with your reasons why.

Passwords for Technical Proposals Due Date and Time:

March 19, 2026 by 3pm Eastern Time Proposals will be deemed not susceptible for award if password is not received by this deadline.

RFP Section 1.1

Delete the following language:

1.1 Offeror’s Minimum Qualifications

As part of the determination to be considered reasonably susceptible of being selected for award, the Offeror must document in its Proposal that the following Minimum Qualifications have been met:

1.1.1 The Offeror shall have at least five years of experience in providing parking services to a Cruise Terminal.

1.1.2 The Offeror shall provide at least three references stating the experience, scope, dates of performance, Contract value, and Contract point of contact (contact information, name, email, and telephone number) for contracts of similar volume and scope, within the past ten years.

Required Documentation: As proof of meeting the minimum qualification requirements, the Offeror shall provide with its Proposal Attachment C - Offeror’s Company Profile and References (include three or more references that collectively are able to attest to the Offeror’s experience with contracts of similar volume and scope within the past ten years).

The MPA reserves the right to request additional references or utilize references not provided by the Offeror. Points of contact must be accessible and knowledgeable regarding Offeror’s performance.

Replace with the following language:

1.1 Offeror’s Minimum Qualifications

As part of the determination to be considered reasonably susceptible of being selected for award, the Offeror shall document in its Proposal that the following Minimum Qualifications have been met:

1.1.1 The Offeror shall have at least five years of experience in providing parking services with a high volume of traffic in a short period of time, that is similar in scope as required in this RFP.

1.1.2 Offeror’s Preferred Qualifications: The Offeror shall demonstrate in its proposal at least five years of experience in providing parking services to a Cruise Terminal.

1.1.3 The Offeror shall provide at least three references stating the experience, scope, dates of performance, Contract value, and Contract point of contact (contact information, name, email, and telephone number) for contracts of similar volume and scope, within the past ten years.

Required Documentation: As proof of meeting the minimum and preferred qualification requirements, the Offeror shall provide with its Proposal Attachment C - Offeror’s Company Profile and References (include three or more references that collectively are able to attest to the Offeror’s experience with contracts of similar volume and scope within the past ten years).

The MPA reserves the right to request additional references or utilize references not provided by the Offeror. Points of contact must be accessible and knowledgeable regarding Offeror’s performance.

RFP Section 2.5

2.5 Experience

Offerors should have demonstrated experience as detailed below.

2.5.1 Offeror’s Experience

The Offeror shall be capable of furnishing all necessary services required to manage parking operations at the cruise terminal, including one parking attendant for all cruise days as directed by MPA and an account manager serving as a dedicated point of contact for the offeror. The Offeror shall be an established company that has provided similar services as required in this RFP. The following experience is expected and will be evaluated as part of the Technical Proposal (see the Technical Proposal Evaluation Criteria in Section 6.2.):

A. The Offeror shall have at least five years of experience in providing parking services to a Cruise Terminal.

Replace with the following language:

2.5 Experience

Offerors should have demonstrated experience as detailed below.

2.5.1 Offeror’s Experience

The Offeror shall be capable of furnishing all necessary services required to manage parking operations at the cruise terminal, including one parking attendant for all cruise days as directed by MPA and an account manager serving as a dedicated point of contact for the offeror. The Offeror shall be an established company that has provided similar services, with a high volume of traffic in a short period of time as required in this RFP. The following experience is expected and will be evaluated as part of the Technical Proposal (see the Technical Proposal Evaluation Criteria in Section 6.2.):

A. The Offeror shall have at least five years of experience in providing parking services with a high volume of traffic in a short period of time, that is similar in scope as required in this RFP.

B. Preferred Experience: The Offeror shall have at least five years of experience in providing parking services to a Cruise Terminal.

RFP Section 5.3.2

B. Offeror's Qualifications and Capabilities

Offerors should have demonstrated experience providing parking services for cruise terminal and shall provide all necessary documentation to establish that it meets or exceeds the requirements in Section 1, Section 2.4 and Section 2.5 of this RFP.

1) Provide a brief statement of qualifications, including number of years in business providing parking services and the Offerors success with projects similar in volume and scope to those outlined in Section 2 of this RFP (maximum three pages).

Replace with the following language:

B. Offeror's Qualifications and Capabilities

Offerors should have demonstrated five years of experience providing parking services with a high volume of traffic in a short period of time, that is similar in scope as required in this RFP and shall provide all necessary documentation to establish that it meets or exceeds the requirements in Section 1, Section 2.4 and Section 2.5 of this

RFP.

1) Provide a brief statement of minimum and preferred qualifications, including number of years in business providing parking services and the Offerors success with projects similar in volume and scope to those outlined in Section 2 of this RFP (maximum three pages).

RFP Section 6.2

6.2 Technical Proposal Evaluation Criteria

The criteria to be used to evaluate each Technical Proposal are listed below. All criteria listed below are in descending order of weight or importance.

Proposals will be examined and technically evaluated based on the factors presented below. It is the responsibility of the Offeror to provide information, evidence or exhibits which clearly demonstrate its ability to satisfactorily respond to the project scope and the factors listed below.

Offerors submitting proposals should have demonstrated experience in parking management at a cruise terminal.

Replace with the following language:

6.2 Technical Proposal Evaluation Criteria

The criteria to be used to evaluate each Technical Proposal are listed below. All criteria listed below are in descending order of weight or importance.

Proposals will be examined and technically evaluated based on the factors presented below. It is the responsibility of the Offeror to provide information, evidence or exhibits which clearly demonstrate its ability to satisfactorily respond to the project scope and the factors listed below.

Offerors submitting proposals should have demonstrated experience in parking management similar in scope with parking with a high volume of traffic in a short period of times; or preferred parking management experience at a cruise terminal.

Summary of Pre-Proposal Meeting

RFP No.: 226017-S RFP Name: Automated and Prepaid Parking at the Cruise Terminal Location: MPA Cruise Terminal at 2001 E McComas St, Baltimore, MD

21230 Date of Pre-Proposal: Wednesday, February 18, 2026 Time: 1:00 pm Eastern Time

Introductions:

The Procurement Officer introduced MPA staff attending the meeting.

• Trisha O’Neal (Procurement Director)

• Michael Keegan (Procurement Officer)

• Cindy Burman (Deputy Director of Marketing – Intermodal and Cruise)

• Mary Kay Radford (Executive Finance Manager)

• Rockye Truelove (Deputy Director of Terminal Operations, Storeroom and

Cruise)

• Melody Countess (Chief Financial Officer & Treasurer)

Key Due Dates for the RFP:

The key due dates were discussed and questions about the password requirements for the technical and financial proposals were addressed.

Proposal Submission:

The Procurement Officer stressed that the Offeror is responsible for ensuring that proposals are received on time.

Small Business Reserve/ MBE Subcontracting Goals:

The Procurement Officer indicated that this is not a designated Small Business Reserve solicitation and there are no MBE subcontracting goals. However, certified small businesses and MBEs are encouraged to submit a proposal if they meet the minimum qualifications in the RFP.

Location of the work:

The Procurement Officer noted that the work will take place at the MPA Cruise Terminal and remotely (for financial/IT support, etc.)

Terms and Conditions:

The Procurement Officer noted that by submitting a proposal in response to this RFP, the Offeror, if selected for award, shall be deemed to have accepted the MPA’s Terms and Conditions for Contracts for Services. The full text of these terms and conditions can be found in the RFP.

Insurance and Health and Safety Plan (HASP):

The Procurement Officer highlighted these requirements in the RFP.

Project Scope:

MPA staff briefly detailed the planned scope of the required services.

Questions and Answers:

The Procurement Officer noted that for a formal response all questions must be submitted in writing via email by 2pm Eastern Time this Friday, February 20th.

Site Visit:

MPA staff and attending Offerors conducted a brief walking tour of the site. The group walked from the single entrance gate through the route that customers currently take to pay for parking and drop off luggage. The group also observed the three parking lots and the exit gate.

Non-Disclosure Form

Sign and return the attached non-disclosure form (below) to access a detailed diagram of the site.

Questions/Answers

Questions/Answers will be provided in a subsequent Amendment 2.

Sign-In Sheet of attendees at the Pre-Proposal Meeting

See the attached sign-in sheet at the end of this amendment.

End of Amendment No. 1

Michael Keegan, Procurement Officer

This Confidentiality and Non-Disclosure Agreement (“Agreement”) is entered into as of this ______ day of ____________________, ________ by and between the Maryland Port Administration (“MPA”), an agency of the State of Maryland, with its principal executive offices at Office of Procurement, World Trade Center - Baltimore, 401 East Pratt Street, Baltimore Maryland 21202, and (“Bidder/Offeror”) with its principal executive offices at .

Bidder/Offeror warrants and represents that it intends to submit a Bid or Proposal in response to MPA Solicitation No. 226017-S Automated and Prepaid Parking for the Cruise Terminal (hereinafter “the Solicitation”). In order for the Bidder/Offeror to submit a Bid or Proposal in response to the Solicitation, it will be necessary for the MPA to provide the Bidder/Offeror with access to certain confidential information including, but not limited, to site diagrams and/or other materials related to the Cruise Terminal parking area. All such information provided by the MPA shall be considered Confidential Information regardless of the form, format, or media upon which or in which such information is contained or provided, regardless of whether it is oral, written, electronic, or any other form, and regardless of whether the information is marked as “Confidential Information”. In order to receive the Confidential Information, Bidder/Offeror agrees to the following conditions:

1. The Confidential Information will be kept confidential and shall not, without MPA’s prior written consent, be disclosed by Bidder/Offeror, its agents, representatives (including prospective subcontractors and suppliers), or employees, in any manner whatsoever, in whole or in part, and shall not be used in any manner directly or indirectly by Bidder/Offeror, its agents, representatives and/or the prospective subcontractors and suppliers, or employees, other than in connection with the preparation of its Bid or Proposal pursuant to the Solicitation. Moreover, Bidder/Offeror agrees to reveal the Confidential Information only to Bidder’s/Offeror’s agents, representatives and/or the prospective subcontractors and suppliers, and employees who need to know the Confidential Information for the purpose of preparing its Bid or Proposal, who are informed by Bidder/Offeror of the confidential nature of the Confidential Information, and who shall agree to act in accordance with the terms and conditions of confidentiality no less stringent than this Agreement. Bidder/Offeror shall be responsible for any breach of this Agreement by Bidder’s/Offeror’s agents, representatives and/or the prospective subcontractors and suppliers, or employees.

Confidential information shall include but is not limited to that information listed in Attachment A entitled “Confidential Information.”

2. During the term of this Agreement, if any additional information is required to be disclosed to the Bidder/Offeror in order that it can prepare a Bid or Proposal for the Solicitation, MPA will update Attachment A to list the additional Confidential Information. All revisions to Attachment A shall be countersigned by MPA and Bidder/Offeror prior to MPA sending the Confidential Information.

Confidentiality and Non-Disclosure Agreement (Bidder/Offeror)

3. Bidder/Offeror will use commercially reasonable measures to maintain the security, privacy, confidentiality, and integrity of MPA Confidential Information while under its control.

4. Within 30 days of termination of this Agreement pursuant to Section 9 of this Agreement, unless directed to retain or return Confidential Information by MPA, any and all Confidential Information in the possession or control of Bidder/Offeror, its agents, employees, assigns, providers, and subcontractors shall be destroyed in accordance with this section. Confidential Information residing on any and all hardware shall be securely removed. Computers and servers must be electronically deleted or the physical media must be destroyed. Bidder/Offeror, its agents, employees, assigns, providers, and subcontractors shall securely delete or destroy, within 30 days of termination of this Agreement pursuant to Section 9 of this Agreement, any and all tapes, CDs, cartridges and other electronic and/or physical storage and devices containing MPA Confidential Information. The foregoing shall not apply to archival back-up copies of Confidential Information that is in electronic form, the destruction of which is not commercially reasonably practicable. All paper documents that contain Confidential Information, whether received from MPA or reproduced by Bidder/Offeror, its agents, employees, assigns, providers, and subcontractors must be shredded using at least a cross-cut shredder or pulverized.

5. If there is a breach of security or privacy of MPA Confidential Information, Bidder/Offeror will notify the MPA Procurement Officer by email and telephone without unnecessary delay using the contact information provided below.

Bidder/Offeror agrees to cooperate with MPA in identifying the extent of which Confidential Information has been exposed and the measures necessary to limit further exposure of Confidential Information.

Name: Michael Keegan

Telephone: 410-385-4845

Email: mkeegan@marylandports.com

6. In the event that Bidder/Offeror or anyone to whom Bidder/Offeror transmits the Confidential Information pursuant to this Agreement becomes legally compelled to disclose any of the Confidential Information, Bidder/Offeror will provide MPA with prompt notice so that MPA may seek a protective order or other appropriate remedy and/or waive compliance with the provisions of this Agreement. In the event that such protective order or other remedy is not obtained, or that MPA waives compliance with the provisions of this Agreement, Bidder/Offeror will furnish only that portion of the Confidential Information which Bidder/Offeror is legally required and will exercise reasonable efforts to obtain reliable assurance that confidential treatment will be accorded the Confidential Information.

mailto:mkeegan@marylandports.com

7. Bidder/Offeror acknowledges that remedies at law may be inadequate to protect against breach of this Agreement, and Bidder/Offeror hereby in advance agrees to the granting of injunctive relief in MPA’s favor without proof of actual damages in addition to, and not in lieu of, all other remedies available to MPA. Bidder/Offeror further acknowledges that no failure or delay by MPA in exercising any right, power, or privilege hereunder shall operate as a waiver thereof, nor shall any single or partial exercise thereof, or of any other grant, power, or privilege hereunder, so operate as a waiver.

8. This Agreement shall be governed by the laws of the State of Maryland. It is agreed that in the event of any litigation arising hereunder, the Parties hereto shall submit to the jurisdiction of any court of competent jurisdiction within the State of Maryland and will comply with all requirements necessary to give such Court jurisdiction, and that all matters arising hereunder shall be determined in accordance with the law and practice of such court.

9. The term of this Agreement shall commence as of the date of first disclosure of Confidential Information by the MPA and shall end after the final return or destruction of all Confidential Information as provided below.

10. Upon MPA’s request, Bidder/Offeror and Qualified Persons will either return or, if requested by MPA, destroy all copies of any media or materials containing Confidential Information. Upon MPA’s request, Bidder/Offeror agrees to certify it has completed such requested action.

11. If the Bidder/Offeror does not submit a Bid or Proposal, the Bidder/Offeror shall return the Confidential Information to the MPA Procurement Officer and shall destroy all Confidential Information pursuant to section 4 of this Agreement.

12. Bidder/Offeror acknowledges that pursuant to Section 11-205.1 of the State Finance and Procurement Article of the Annotated Code of Maryland, a person may not willfully make a false or fraudulent statement or representation of a material fact in connection with a procurement contract. Persons making such statements are guilty of a felony and on conviction subject to a fine of not more than $20,000 and/or imprisonment not exceeding 5 years or both. Bidder/Offeror further acknowledges that this Agreement is a statement made in connection with a procurement contract.

13. The individual signing below warrants and represents that they are fully authorized to bind the BIDDER/OFFEROR to the terms and conditions specified in this Agreement.

14. This Agreement represents the entire agreement of the Parties pertaining to the subject matter of this Agreement and supersedes any and all prior oral discussions and/or written correspondence or agreements between the Parties with respect thereto.

IN WITNESS WHEREOF, Bidder/Offeror has caused this Agreement to be executed by its respective, fully authorized representative as of the date first written above.

Witness Bidder/Offeror

By:

Print Name: Name:

Title:

ATTACHMENT A

List of Confidential Information

MPA Solicitation No.226017-S – Cruise Terminal Parking Lot related materials

Scanned sign in sheet