Attendance_Pre-Offer_Conference_RFP W912JV26C002_WGS_Habitat_Restoration_2026-05-27.pdf

This is a Pre-Offer Conference Attendance Record for RFP W912JV26C3001 issued by the Oregon Military Department (OMD) for Washington Ground Squirrel habitat restoration services at the Oregon Army National Guard Multi-Purpose Machine Gun Range located at the U.S. Navy Boardman Bombing Range in Boardman, Multnomah County, Oregon. The conference was held on March 19, 2026, from 9:49 AM to 11:18 AM Pacific Time, with 12 participants attending an average duration of 1 hour 2 minutes. The procurement encompasses three phases of habitat restoration work: Phase I involves mitigation-required restoration of up to 14 acres with soil crust salvage and monitoring; Phase II mandates habitat enhancement on 112 acres including native plant seeding, shrub planting, and noxious weed control; and Phase III consists of optional habitat enhancement on up to 307 additional acres contingent upon agency authorization and funding. The evaluation process weights Technical Approach and Methodology at 35 percent, Experience and Qualifications at 25 percent, References at 10 percent, and Cost/Pricing at 30 percent. Key deadlines include a question deadline of June 3, 2026, proposal submissions due June 11, 2026, at 2:00 PM Pacific Time, with award notification estimated for June 17, 2026, and contract execution anticipated in late June 2026; the contract term extends through June 30, 2031.

The pre-offer conference included presenters from OMD including Corey Brech and Janet Johnson, as well as external presenters representing environmental and engineering firms including Wildlands Inc., GC Inc., ALTA Southeast, AECOM, Riparia Environmental, and BFI. Pricing must be submitted as lump sum costs for Phases I and II, per-acre unit pricing for Phase III habitat enhancement, and separate unit pricing for sagebrush propagation and plug installation. The procurement encourages participation of small businesses certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID), including Disadvantaged Business Enterprises, Minority-Owned Businesses, Woman-Owned Businesses, Service-Disabled Veteran-Owned firms, and Emerging Small Businesses. Offerors are required to complete a Certified Disadvantaged Business Outreach Plan demonstrating reasonable solicitation efforts for certified subcontractors, though this outreach plan is not scored in the evaluation process. Minimum qualifications require legal authorization to conduct business in Oregon and demonstrated experience with habitat restoration or environmental mitigation work, with all herbicide applications requiring personnel holding a current Oregon Public Pesticide Applicator License. No incumbent vendors or current contractors are identified in the procurement documentation, and no specific budget allocation is disclosed.