Attendance_log_virtual_PPC_1.22.26_RFP#_FY26RFP037.docx

This is an attendance log for a virtual pre-proposal conference (PPC) for Request for Proposals #FY26RFP037, issued by the City of Santa Fe, New Mexico, through its Central Purchasing Division and Santa Fe Regional Airport. The RFP solicits qualification-based sealed proposals for Architect and Engineering (A/E) Services to design rental car parking facilities and an east parking lot expansion at Santa Fe Regional Airport. The project scope includes designing customer service areas, vehicle wash/detail bays, numbered public parking spaces, lighting, security cameras, pedestrian pathways, and access-controlled vehicular circulation. The project is divided into five sequential phases: Preliminary, Design, Bidding/Negotiation, Construction, and Project Closeout. The virtual pre-proposal conference was held on January 22, 2026. The written questions deadline is February 6, 2026, proposals are due February 20, 2026, at 3:00 PM, and contract award is anticipated on March 30, 2026. A non-mandatory site visit was scheduled concurrent with the conference on January 22, 2026, at 10:00 AM.

The attendance log identifies 15 participants representing engineering and architectural firms, consulting companies, general contracting firms, and city purchasing staff. Notable attendees include representatives from Martin/Martin (Structural/Civil Engineering), Bridgers & Paxton Consulting Engineers, PGAL, Walker Consultants, Dreskin Architecture and Innovation, RTM Engineering, and NP General Contracting, among others. The City of Santa Fe Purchasing Division and Airport administration were also represented. Evaluation will be conducted on a point-based system across four categories: Organizational Experience (300 points, 30%), Organizational References (200 points, 20%), Mandatory Specifications (400 points, 40%), and Oral Presentations (100 points, 10%). The contract will be funded through State of New Mexico legislative appropriations and local funds from Santa Fe Regional Airport. Offerors must be registered in New Mexico as architects or engineers, possess valid A/E licenses, and demonstrate at least two years of experience in FAA airport development projects. Local businesses may receive up to 6% additional points in evaluation, though this preference does not apply to federally, state, or grant-funded procurements.