Attendance_log_virtual_PPC_1.22.26_RFP#_FY26RFP037.docx

This is an attendance log for a virtual pre-proposal conference held on January 22, 2026, for RFP #FY26RFP037, a City of Santa Fe procurement for Architect and Engineering (A/E) Services related to Santa Fe Regional Airport Rental Car Parking and Facilities and East Parking Lot Expansion. The log documents 17 attendees from various A/E firms, consulting companies, and general contracting companies, including representatives from Martin/Martin, Bridgers & Paxton Consulting Engineers, Walker Consultants, PGAL, RTM Engineering, and others. The RFP seeks a principal consultant to provide comprehensive A/E services for airport infrastructure improvements, including designing rental car parking facilities for three on-site agencies and an east parking lot expansion with numbered public parking spaces, lighting, security cameras, pedestrian pathways, and access-controlled vehicular circulation. The project scope is divided into five sequential phases: Preliminary, Design, Bidding/Negotiation, Construction, and Project Closeout. Key dates include the non-mandatory site visit on January 22, 2026, at 10:00 AM, a written questions deadline of February 6, 2026, proposal submission due February 20, 2026, at 3:00 PM, and anticipated contract award on March 30, 2026.

Evaluation will be conducted on a point-based system across four categories: Organizational Experience (300 points, 30%), Organizational References (200 points, 20%), Mandatory Specifications (400 points, 40%), and Oral Presentations (100 points, 10%). Offerors must be registered in New Mexico as architects or engineers with valid A/E licenses and at least two years of experience in FAA airport development projects. The contract will be funded through State of New Mexico legislative appropriations and local funds from the Santa Fe Regional Airport, with funding contingent upon continued appropriation availability. Local businesses can receive up to 6% additional points in evaluation, and the procurement process shall ensure compliance with Disadvantaged Business Enterprise (DBE) participation goals as required by the New Mexico State Procurement Code.