Attendance_log_virtual_PPC_1.22.26_RFP#_FY26RFP037.docx

This is a virtual Bidders' Conference Attendance Log for RFP #FY26RFP037, a qualification-based procurement by the City of Santa Fe and Santa Fe Regional Airport for Architect and Engineer (A/E) Services. The project involves designing rental car parking facilities for three on-site agencies and expanding the east parking lot with public parking spaces, lighting, security cameras, pedestrian pathways, and access-controlled vehicular circulation. The scope of work is divided into five sequential phases: Preliminary, Design, Bidding/Negotiation, Construction, and Project Closeout. A non-mandatory site visit was held on January 22, 2026, at 10:00 AM, with a written questions deadline of February 6, 2026, proposal submissions due February 20, 2026, at 3:00 PM, and anticipated contract award on March 30, 2026. The attendance log documents 15 participants representing architecture and engineering firms, consulting firms, and general contracting companies, including representatives from Martin/Martin, Bridgers & Paxton Consulting Engineers, PGAL, Walker Consultants, Dreskin Architecture and Innovation, RTM Engineering, and NP General Contracting.

Evaluation will utilize a point-based system across four categories: Organizational Experience (300 points, 30%), Organizational References (200 points, 20%), Mandatory Specifications (400 points, 40%), and Oral Presentations (100 points, 10%). Offerors must be registered in New Mexico as architects or engineers with valid A/E licenses and at least two years of experience in FAA airport development projects. The contract will be funded solely through State of New Mexico legislative appropriations and local funds from the Santa Fe Regional Airport, with funding contingent upon continued appropriation availability. Local businesses can receive up to 6% additional points in evaluation, though this preference does not apply to federally, state, or grant-funded procurements. Mandatory requirements include providing four examples of similar projects completed within the past decade, progress report examples from state-funded projects, and comprehensive documentation including Campaign Contribution Disclosure Forms, Conflict of Interest Statements, and Non-Collusion Affidavits. The procurement process ensures compliance with Disadvantaged Business Enterprise (DBE) participation goals and is governed by the New Mexico State Procurement Code.