Attch_2_SOW_-_Fence_and_Gates_V_2.docx

STATEMENT OF WORK

FENCE INSTALLATION AND GATE SYSTEM

Columbia River Research Laboratory 201 Oklahoma Road, Willard, Washington 98605

1.0 INTRODUCTION AND BACKGROUND

This Statement of Work (SOW) is for the installation of a perimeter security fence system with automated and manual gate access at the United States Geological Survey's (USGS) Columbia River Research Laboratory (CRRL), located at 201 Oklahoma Road, Willard, Washington 98605.

USGS requires a comprehensive security fencing solution to secure the property perimeter while maintaining necessary access points for vehicles, personnel, and emergency services. The CRRL currently lacks adequate perimeter security, and this installation will establish clear boundaries with controlled access through multiple gate systems. The fence installation will follow the layout shown on the attached sketch and is approximately 1,630 linear feet of perimeter fencing with multiple access points strategically positioned for operational efficiency and emergency access.

2.0 SCOPE

The scope of this project encompasses the complete design, procurement, installation, and testing of a perimeter security fence system including automated and manual access gates at the specified property location. The contractor shall install approximately 1,630 linear feet of 7-foot black vinyl-coated chain link fencing with barbed wire topping, one 24-foot automated sliding gate with electronic access control system, two 24-foot manual swinging gates (each of which will be two 12-foot, double gates that meet in the middle), and one heavy-duty pedestrian man gate at the main entrance adjacent to the automated sliding gate.

The contractor's responsibilities include site preparation and layout, fence post installation, fence fabric installation, gate installation and alignment, electronic gate control system installation and programming, access control device installation and configuration, electrical connections from pre-installed conduit to gate operator system, and final system testing and demonstration. The desired end result is a fully functional perimeter security fence system with reliable automated and manual access controls that provide secure property boundaries while allowing controlled entry and exit for authorized personnel, vehicles, and emergency services.

3.0 APPLICABLE DOCUMENTS

The following documents and standards are applicable to this Statement of Work (but are not attached):

· ASTM F567 - Standard Practice for Installation of Chain-Link Fence

· ASTM F668 - Standard Specification for Poly (Vinyl Chloride) (PVC)-Coated Steel Chain-Link Fence Fabric

· ASTM F1083 - Standard Specification for Pipe, Steel, Hot-Dipped Zinc-Coated (Galvanized) Welded, for Fence Structures

· National Electrical Code (NEC) - Current Edition (for gate operator electrical installations)

· Local Building Codes and Permit Requirements - Skamania County, Washington

· Manufacturer's installation specifications for gate operators and access control systems The following Exhibits are attached to this Statement of Work:

· Exhibit A, layout sketch

· Exhibit B, example photos

· Exhibit C, PUD underground proposal map

4.0 TECHNICAL REQUIREMENTS

4.1 Site Preparation and Layout

The perimeter fence will be a four-sided polygon, roughly as shown in Exhibit A, with corners 1 and 2 each being 90 degrees. The fence line between corners 3 and 4 will be roughly parallel to the dirt road to the north, and each fence line will be a straight line with no intermediate angles. The contractor will survey the site, stake the proposed corners and gate locations, and run string lines for USGS' approval before proceeding. Note: The contract price assumes that the perimeter is 1,630 linear feet. If the actual perimeter deviates by more than 5% from the assumption (5% of 1,630 = 81.5) in either direction (more or less), the parties will negotiate an equitable adjustment to the contract before proceeding. If the deviation is within 5%, there will be no equitable adjustment.

The contractor is responsible for contacting the appropriate utility locating services at least 48 hours prior to any excavation work. The contractor is responsible for clearing the fence line of vegetation, debris, and obstacles as necessary to allow proper fence installation. All site preparation activities shall minimize disruption to existing landscaping and structures.

4.2 Perimeter Fence Installation

The contractor shall install approximately 1,630 linear feet of 7-foot high black vinyl-coated chain link fence along the pre-approved string lines. The fence shall consist of 9-gauge black vinyl-coated chain link fabric with a 2-inch mesh size. Fence posts shall be 2-3/8-inch diameter galvanized steel pipe with black vinyl coating, set in concrete footings at a minimum depth of 36 inches and minimum diameter of 10 inches with post spacing not exceeding 10 feet on center. Terminal posts (end, corner, and gate posts) shall be 2-7/8-inch diameter galvanized steel pipe with black vinyl coating, set in concrete footings at a minimum depth of 42 inches and minimum diameter of 12 inches. Top rail shall be 1-5/8-inch diameter galvanized steel pipe with black vinyl coating. Three strands of barbed wire shall be installed across the top of the fence at a 45-degree angle (angled outward) using barbed wire extension arms. All fencing materials shall meet or exceed ASTM standards for chain link fence components.

4.3 Automated Sliding Gate System - Main Entrance

The contractor shall install one 24-foot sliding gate at the main entrance location nearest to the primary building structure. The gate shall be constructed of 7-foot high black vinyl-coated chain link fabric with 9-gauge wire and 2-inch mesh, matching the perimeter fence specifications. The gate frame shall be constructed of heavy-duty galvanized steel tubing with black vinyl coating. Three strands of barbed wire shall be installed across the top of the gate matching the perimeter fence configuration. The gate shall be mounted on a commercial-grade automated gate operator system capable of handling the gate weight and size with smooth, reliable operation.

4.4 Gate Automation and Access Control System

The contractor shall install and configure one sliding gate controller with integrated battery backup system to ensure operation during power outages, e.g. Maximum Controls or approved equivalent.

Maximum Controls MANUFACTURER OF BRUSHLESS DC SLIDE GATE OPERATORS, SWING GATE OPERATORS AND LONG-RANGE WIRELESS INTERCOMS The system shall include the following components and capabilities:

· Emergency Vehicle Access: One "Yelp" controller shall be installed and integrated with the gate control system to provide automatic gate opening in response to emergency vehicle sirens, allowing rapid entry for fire, police, and ambulance services, e.g. Ghost Controls Siren-Operated Sensor SOS 12 or approved equivalent. SOS Siren-Operated Sensor

· Keypad and RFID Access: Two keypad/RFID card readers shall be installed, one on the exterior (entry) side of the gate and one on the interior (exit) side of the gate. Both keypads shall be installed on goosenecks on the driver's side of appropriate vehicle travel and be protected by bollards positioned to prevent vehicle impact damage while maintaining user accessibility. See paragraph 4.7 below. The keypads shall allow entry via PIN code (4-8 digits) and RFID card credentials.

· RFID Credentials: The contractor shall provide, program, and deliver 40 key chain RFID fobs and 40 RFID key cards, all pre-programmed and tested with the access control system.

· Remote Controls: The contractor shall provide, program, and test two wireless remote control transmitters (clickers) for opening and closing the gate.

· Automated Timer Control: One timer controller shall be installed and integrated with the gate control system to enable automatic gate opening and closing at scheduled times set by the property owner. The timer shall be programmable for multiple schedules including weekday/weekend variations.

· The system shall not include an automatic vehicle exit sensor.

The contractor shall configure all access control devices, program user credentials, set system parameters, and provide comprehensive testing to ensure reliable operation.

4.5 Manual Swing Gates - Secondary Access Points

The contractor shall install two 24-foot manual swing gates at designated locations: one at the west end adjacent to the Forest Service Road and one at the north end access point. Each 24-foot gate opening is to be serviced by two 12-foot swinging gates (double gate) that meet in the middle. Each gate shall be constructed of 7-foot high black vinyl-coated chain link fabric with 9-gauge wire and 2-inch mesh, matching the perimeter fence specifications. Gate frames shall be heavy-duty galvanized steel tubing with black vinyl coating, designed to support the span without sagging. Three strands of barbed wire shall be installed across the top of each gate matching the perimeter fence configuration. Each gate shall be equipped with heavy-duty hinges rated for the gate size and weight, and shall include padlockable drop-rod latching mechanisms or approved equal locking hardware. Gates shall be properly aligned and balanced for smooth manual operation.

4.6 Heavy Duty Man Gate - Main Entrance Pedestrian Access

The contractor shall install one 4-foot wide heavy-duty man gate adjacent to the automated sliding gate at the main entrance. The gate shall be constructed of 7-foot high black vinyl-coated chain link fabric matching the perimeter fence specifications. The gate frame shall be reinforced heavy-duty construction suitable for high-traffic pedestrian use. The interior (exit) side shall be equipped with a push-bar panic hardware device allowing free egress. The exterior (entry) side shall be equipped with a combination keypad and keyed handle assembly allowing entry via PIN code or physical key. The gate shall be equipped with security shielding on the exterior side to prevent unauthorized access or break-in attempts from outside the fence. Security shielding shall cover the locking mechanism, hinges, and other vulnerable hardware components, constructed of steel or other tamper-resistant materials appropriately finished to match the gate system. The gate shall be equipped with an automatic closing mechanism (self-closing hinges or hydraulic door closer) to ensure the gate closes and latches automatically after each use, preventing the gate from being left open while unattended. The automatic closing mechanism shall provide controlled closing speed with adjustable tension to ensure secure latching without slamming. The gate shall be properly aligned with smooth operation and secure latching.

4.7 Bollard Installation for Keypad Protection

The contractor shall install protective bollards at both keypad/RFID reader locations (exterior and interior of automated articulating gate). Bollards shall be concrete-filled steel pipe with a minimum diameter of 4 inches, set in concrete footings at a minimum depth of 36 inches with minimum diameter of 12 inches, extending approximately 42 inches above grade. Bollards shall be positioned to prevent vehicle impact damage to keypads while maintaining adequate user access. Bollards shall be finished with appropriate coating or paint for corrosion resistance and visibility.

4.8 Electrical Installation and Connections

USGS will have installed a 1-1/2 inch Schedule 40 PVC electrical conduit underground to within approximately 20 yards of the gate controller location from a point near an existing electrical breaker panel prior to contractor mobilization. The conduit run is approximately 300 feet in total length. The contractor shall be responsible for:

· Determining the final location of the gate controller

· Making any necessary changes to the end of the conduit run to accommodate the final gate controller placement

· Attaching the conduit to the electrical breaker panel

· Supplying and installing an appropriately sized electrical breaker in the panel

· Pulling wire of proper size and type through the conduit from the electrical panel to the gate controller

· Terminating all electrical connections at both the breaker panel and gate controller

· Installing all necessary electrical wiring, conduit, and connections for the access control devices and battery backup system

· Ensuring all electrical work complies with the current National Electrical Code and local electrical codes (Skamania County, Washington)

· Coordinating with USGS to verify electrical specifications and ensure proper grounding and circuit protection

· Installing all exposed wiring in weatherproof conduit The battery backup system shall be sized to provide a minimum of 24 hours of gate operation during power outages. All electrical work shall be performed by a licensed electrician and shall be subject to inspection and approval by local building authorities.

4.9 System Testing and Commissioning

The contractor shall conduct comprehensive testing of all fence components, gates, and electronic systems upon completion of installation. Testing shall include verification of fence fabric tension and alignment, gate operation and alignment, automated gate controller functionality, access control device operation (keypads, RFID readers, remote controls, timer functions), emergency vehicle yelp controller response, battery backup system functionality, and safety features including obstacle detection and auto-reverse capabilities. The contractor shall document all test results and provide certification that all systems meet specified requirements and operate as intended. The area of installation shall be left neat and free of any debris caused by the erection of the fence.

4.10 Training and Documentation

The contractor shall provide on-site training to designated USGS representatives covering operation of the automated gate system, access control system programming and user credential management, manual override procedures, basic troubleshooting procedures, and routine maintenance requirements. The contractor shall provide complete documentation including as-built drawings showing fence and gate locations, equipment manuals and warranty information, access control system programming guide, maintenance schedules and procedures, and contact information for technical support and warranty service.

4.11 Warranty and Post-Installation Support

The contractor shall provide a minimum one-year warranty on all materials and workmanship from the date of final acceptance. The warranty shall cover defects in materials, installation workmanship, and system functionality. The contractor shall provide contact information for warranty service and technical support, and shall respond to warranty service calls within 48 hours of notification. Manufacturer warranties on equipment components (that extend beyond one year) shall be transferred to the USGS upon final acceptance.

5.0 SCHEDULE AND DELIVERABLES

Upon award of a purchase order, the successful contractor will have ten (10) days to submit required bonds: 100% payment bond if this project exceeds $35K and 100% payment and performance bonds if this project exceeds $150K. Thereafter, the USGS will issue Notice to Proceed.

The contractor must submit the initial project schedule and, if progress payments are desired, a schedule of values within ten (10) days of the NTP. The schedule must show project completion as soon as practicable, considering weather conditions, but not later than 30 September 2026. The contractor should plan for site work to begin after the risk of significant disruptive snowfall has passed. Work hours are Monday – Friday, 7AM – 5PM local time.

Pre-construction submittals are due within thirty (30) days of the NTP.

USGS will provide access to standard 120V electrical outlets for power tools and water (hose bib) for mixing concrete; the contractor is responsible for all temporary connections and disconnections (e.g. extension cords, hoses). USGS makes no representation as to the adequacy of these temporary facilities for construction purposes; the contractor may be required to provide alternative arrangements at no additional cost. The contractor must provide and service temporary restroom facilities ("Honey Buckets") for its personnel throughout the duration of on-site construction.

Required submittals will include, but are not limited to:

· Site specific safety plan

· Layout plan

· Fence and gate(s) layout and design, including all relevant construction details

· Electrical installation plan

· Product submittals for all items to be installed

· Daily reports

· System testing report

· All manuals for all products

· Warranty documentation

· As-built drawings It is highly desirable that the contractor uses a professional construction management software system such as Procore or ProjectSight for document management.

END OF STATEMENT OF WORK