Attch 2. JBSA Sports Official PWS FY25.pdf

Performance Work Statement (PWS)

1.0 Description of Services. The Contractor shall provide non-personal services to include all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform the Sports Officials Services as defined in this PWS except as specified in paragraph 3.0 Government- Furnished Property and Services at Joint Base San Antonio Fort Sam Houston, Lackland AFB, Randolph AFB. The contractor shall perform the agreed services to the standards identified in this PWS. The estimated quantities of games are listed in Appendix 1.

1.1.1 Sports Officials.

1.1.1.2 Intramural Sports—Contractor shall furnish sports officials for the following intramural sports:

Soccer, Flag Football, Softball, Basketball, Kickball and Volleyball

1.1.1.3 Varsity Sports—Contractor shall furnish sports officials for the following varsity level sports:

Soccer, Flag Football, Softball, Basketball and Volleyball.

1.1.2 Enforce Rules and By-laws. Sports Officials are direct representatives of the Sports Program and as such are authorized and required to enforce all pertinent rules and by-laws established, with no deviations for each sport they are officiating, along with the current official association rules established for each particular sport, to include:

1.1.2.1 BASKETBALL: Governed by the National Collegiate Athletic Association Basketball Rule Book (current edition), and installations by-laws for that sport.

1.1.2.2 Soccer: Governed by International Federation of Association Football (FIFA) Soccer Rule Book (current edition), and installations by-laws for that sport.

1.1.2.3 Softball: Intramurals will be governed by Amateur Softball Association of America/USA Softball Rule Book & Varsity events can be either Amateur Softball Association of America/USA Softball or United States Specialty Softball Association (USSSA) (current edition), and installations by-laws for that sport.

1.1.2.4 Volleyball: Governed by the United States Volleyball Association Rule (current edition), and installations by-laws for that sport.

1.1.2.5 Flag Football: Governed by National Intramural Recreational Sports Association NIRSA Flag Football Rule Book (current edition), and installations by-laws for that sport.

1.1.2.6 Kickball: Governed by World Kickball Association (WAKA) and installations by-laws for that sport.

1.2.2.7 The By-Laws are attached to this PWS.

1.1.3 Prohibited Participation by Sports Officials. Officials shall not participate as players, coaches or team managers in the sport in which the official is officiating. In addition, the sports official must not be closely related to any participants of the sport. If so, the official must make this known as soon as possible; the second official will be designated as head official for that particular game.

1.1.4 Pre-season Meeting. The contractor shall meet with the sports coordinator for each sports program at least 30 days prior to the start of the scheduled sport to review the specific rules and by-laws governing that particular sport. The Chief of Fitness and Sports and/or Sport Manager/ Sports Programmer will provide the sports schedule to the contractor at the time of formulation of the Blanket Purchase Agreement (BPA) of this BPA and as changes occur.

1.1.5 Control of Game. The contractor shall take full authority and responsibility for the proper conduct and control of the game. The contractor will take proper position on the playing area for making calls and eject game participants and spectators which display poor sportsmanship as determined by the sports official.

1.1.6 Scheduling Officials for Games. The contractor shall confirm the date, time and location of each game with the Chief of Fitness and Sports and/or Sport Manager/ Sports Programmer at least 2 calendar days prior to the game. Contractor shall be responsible for scheduling of sports officials for the games they are required to work to ensure the game starts on time.

1.1.7 Validating Calls. The sports official may consult with another sport official at any time or when requested to do so by a team manager. However the final decision will rest with the sports officials whose executive authority it is to make the decision.

1.1.8 Pre-game Meeting. The sports officials shall be at the proper location for the scheduled game 15 minutes before the game time and ready to officiate (including scorekeepers)

1.1.9 Wear of Proper Uniform. The sports official shall wear the proper uniforms and have proper equipment in their possession at each game (including scorekeepers). The contractor is responsible for providing uniforms.

1.1.10 Cancellation of Games.

The sports official(s) has/have the authority to cancel any game because of gross misconduct. This determination will be made at the discretion of the of the sports official(s). The first game of the night is allotted a 10-minute grace period, every scheduled game after that is Game time is forfeit time. if team is late for a game Sports programmer on site will determine forfeit.

1.1.11 Postponement of Games. The sports official shall have the authority to postpone any game due to inclement weather. Outdoor games shall be temporarily postponed due to lightening that is within approximately 5 miles. If lightening remains in the area the sports official may postpone the game(s) to another day if needed. Mandatory 30 minute pause on all lightening with 5 notifications. If there are two in a row, games shall be canceled for the night. If any soccer or flag football game is at least 5 minutes into the second half or softball game has hit 4 innings, those games will count.

1.1.12 Reporting Injuries. The sports officials shall be responsible to report all injuries. Any injury sustained by a player or sports official shall be brought to the attention of the sports coordinator or fitness center staff before 0800 the next duty day. ( If sports programmer is not on site)

1.1.13 Contractor Notification of Postponement. The Chief of Fitness and Sports and/or Sport Manager/ Sports Programmer will notify the contractor when a rainout or postponed game occurs not later than 2 hours before game time. In case of postponements less than the 2 hour period the contractor will be paid only for the first scheduled game of the day when notification was given. The Chief of Fitness and Sports and/or Sport Manager/ Sports Programmer if necessary, will reschedule all postponed games and provide a schedule to the contractor.

1.1.14 Holidays and Weekends. Sports Officials shall be required to work weekends and holidays as required by the game schedule or make-up games/tournaments games. Time schedule will be determined prior to games

1.1.15 Consumption of Alcohol. No sports officials shall be allowed to work a game if it is determined by the Chief of Fitness and Sports and/or Sport Manager/ Sports Programmer that he/she has been consuming alcoholic beverages. At no time will an official consume alcoholic beverages in, on, or around the playing area. The contractor shall adhere to the “no smoking policy” during games, intermission, half times or between games.

1.1.16 Scores. Score books/score sheets shall be tuned into the sports coordinator or athletic center before 1000 the next day. ( If sports programmer is not on site)

1.1.17 Conduct Officials Duties. The Contractor shall ensure full coverage in accordance with Appendix 1 for all games. Should a sports official or scorekeeper/timekeeper fail to report, the remaining sports officials and scorekeeper/ time keeper (if appropriate) will proceed with the game until another sports official or scorekeeper/timekeeper can fill the empty slot. Late officials shall be present for a minimum of ¾ of the sports event in order for it to be considered full coverage and to get paid. The Contractor will be paid at the rates listed in price list. Sports officials and scorekeepers/timekeepers shall sign the score sheets at each game to verify coverage. It is the contactors responsibility to ensure a minimum of one coach per sports contest signs the score sheer to verify coverage requirements of the PWS where met.

The sports officials are required to keep the games on track to ensure the games start on time. Officials officiating a game short of minimum required officials will not get paid double

1.1.18 Equipment Pick-up. Sports Officials shall pick up all necessary equipment to conduct the game prior to game time and return it immediately following the game. If sports programmer is not on site

1.1.19 Ejection of Players. The sports officials shall be responsible to report all ejections. Any ejection sustained by a player, coach, or fan shall be brought to the attention of the sports coordinator or fitness center staff before 0800 the next duty day. If sports programmer was not in attendance during incident.

1.1.20 Outdoor Sports. Sports officials for outdoor sports shall have the sole responsibility for making sure outdoor lights are turned on when needed and off prior to leaving the playing fields. If sports programmer is not in attendance.

1.2 By-laws and Rules. Contractor will adhere to the By-laws and rules for Joint Base San Antonio Fort Sam Houston, Lackland AFB, Randolph AFB. By-laws and rules for Joint Base San Antonio will be provided to the contractor by the government.

1.3 Personnel. The fitness center team members at each location will ensure that all facilities where games are hosted will be set-up and ready to go before the start of all games for the night.

1.3.1 BPA Manager. The contractor shall provide a BPA manager who shall be responsible for the performance of work. The name of this person, and an alternate (or alternates) shall act for the contractor when the manager is absent. The personnel shall be designated in writing to the contracting officer no later than 5 workdays after BPA is cemented; name, number and email will be required of this/these individuals.

1.3.2 The BPA manager and alternate shall have full authority to act for the contractor on all BPA matter relating to daily operation of this BPA

1.3.3 The BPA manager and alternate (or alternates) shall posses and English Language Proficiency Level 1 as follows:

a) Speaking—able to satisfy minimum courtesy requirements and maintain very simple face to face conversations on familiar topics.

b) Reading –Sufficient comprehension to read very simple connected written material

1.4 Contractor Employees. The contractor shall not employ person for work on this BPA if such an employee is identified to the contactor by the contracting officer as a potential threat to the health, safety, security, general well being of operational mission to the installation and its population. Each official is required to get a pass to come on and off base. If they cannot pass the background check, they cannot be allowed to work events. At least 1 official on duty for games should possess basic AED/CPR training.

1.5 Quality Control Plan. The government will evaluate the contactor’s quality control plan under this

BPA.

1. 6 The contractor shall attend meet with the Chief of Fitness and Sports and/or Sport Manager/ Sports Programmer, at the end of the regular season to discuss performance. Government personnel will coordinate location, date/time with contractor. Government personnel reserve the right to request officials that are deemed qualified for the playoffs according to regular season performance.

1.7 Security Requirements. The contractor shall obtain the following pass and identification items:

Base/Vehicle passes IAW AFFARS 5352.242-9000 Contractor Access to Air Force Installations.

1.8 Employee Training. Only personnel that are trained and certified in the sports they are officiating shall be allowed to officiate in that particular sport and perform work under this BPA. The contractor shall maintain records of each individual’s training/certificate.

1.9 Services Summary

Performance Objective

PWS Paragraph Performance Threshold

Method of Surveillance

Enforce Rules & Bylaws

1.1.2 100% Compliance Periodic Surveillance

Conduct Officials Duties

1.1.17 100% Compliance Periodic Surveillance

Games Start On-Time

1.1.6 & 1.1.17 95% Compliance Periodic Surveillance

1.9.1 The contractor shall have a Quality Control Plan which as a minimum shall include the items listed in the services Summary above. This shall be provided to the contracting officer NLT 5 days after award

3.0 Government Furnished Equipment/Services.

3.1 The government will provide the following for all games: All athletic facilities required for all spring events in the Sports Program at Joint Base San Antonio Fort Sam Houston, Lackland AFB, Randolph AFB. All athletic equipment and supplies necessary for competitive play in all sports events score books, clocks, nets, referee stands, bases, softballs, basketballs, soccer balls.

3.2 The following services will be provided by the Government:

3.2.1 Utilities. Utilities will be provided while the contractor is performing on base.

3.2.2 Security, Fire, and Emergency Medical Services S

Security Forces phone number is Joint Base San Antonio Fort Sam Houston 210-221-3735, Lackland AFB 210-617-2419, Randolph AFB 210-652-1646. For any type of Fire issue, dial 9-1-1. The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

3.3 Invoicing

The contractor shall invoice at the prices agreed to in the price list. For streamlining purposes the contractor should combine all rates into one invoice per game.

4.0 Appendices

4.1 Appendix 1 Estimated Number of Games/Officials/Scorekeepers Intramural Sports Games Officials Scorekeepers/Timers/Flagman

Basketball 525 2 2

Volleyball 400 2 1

Softball 525 2 1

Softball (one man mechanic)

525 1 1

Soccer 130 2 1

Flag Football 425 3 0

Flag Football (2 man mechanics)

425 2 0

Sitting Volleyball 40 1

Kickball 35 2

Ultimate Disc 35 2

Wheel Chair Basketball

25 2 2

Varsity Sports Games Officials Scorekeepers/Timers

Basketball 125 3 3

Softball 100 3 1

Soccer 140 3 0

Volleyball 63 3 1

Flag Football 25 3 0

Note: Requested officials will be based on 502 FSS annual budget.

2024 JBSA-Lackland Softball By-Laws

1. PURPOSE: To establish the rules and guidelines for conducting the 2018 Intramural

Softball League.

2. LEAGUE RULES: League play will governed by current USA Softball rules and these by-laws.

3. GAME FORMAT: A fifty (50) minute time limit will be in effect on all games.

Time will be maintained by the home plate umpire and entered into the official scorebook at the game time. A full inning must be complete if the time limit has expired and the home team is behind.

4. ELIGIBILITY: Active duty military, DoD civilian, NAF employees, and contractors assigned to a unit are eligible to participate in the Intramural league.

Retirees may play on the team that they last worked for as according to their DD 214.

If proof cannot be shown then they will be placed in a players pool for distribution. If a retiree is a civilian DOD employee they must play for the unit they work for. Units may use three family members over the age of 18 as long as their sponsor is part of the unit the family member is playing for. Individuals whose unit is not fielding a team may be placed in a player’s pool to be distributed by the Intramural Director.

5. GENERAL RULES:

A. Mercy rule is in affect IAW USA Softball rules- 20 after 3, 15 after 4, 10 after

B. 4 homeruns will be allowed per team. One up rule is in effect.

C. Teams at bat will be responsible for retrieving balls hit outside the playing area.

D. Batters will start off with a 1 and 1 count. There is no “courtesy foul”.

E. Jewelry will not be worn during the game. Wedding bands may be taped.

F. Teams must have 8 players on the field at game time. The 9th and 10th batter will be counted as an out until that spot is filled.

G. Alcohol may not be consumed during the game or even be in the dugout.

Participants that are suspected of this offence will be ejected from the game.

H. Metal cleats or removable cleats are not permitted during league play.

I. Stealing is not allowed in the league.

J. Courtesy runner: Teams may use one courtesy runner per inning. The runner may be any person in the dugout. But, if that runner comes up to bat and they are on base, that runner is an out.

K. Pitching: JBSA LACKLAND will use the USSSA guidelines for pitching and we will stick to the USA Softball guidelines for bats. JBSA will use the HOST site rules.

L. PLAYER PICK-UP- Teams that are short players at the start of game time, can pick up players from other teams so that they do not have to forfeit.

6. PROTEST: Player eligibility and rule interpretation can be protested. The coach shall notify the umpire that the game is being played under protest during the time of the infraction. A letter of protest must be submitted to the Intramural Director NLT 1200 the next business day.

7. POSTPONEMENTS: Games that are postponed due to rain, military commitment, etc., will be played at the end of the season if it has a bearing on the play offs.

8. DISQUALIFICATION: Any player or coach who is ejected from a game may miss the next played game to include the play offs. Once a person is ejected that person has one minute to leave the facility or the game could be declared a forfeit. OUT OF SIGHT, OUT OF SOUND The Sports Director will have the final say on ejections as each case is taken on case by case.

9. PLAY OFFS: Will be determined by the amount of teams entered into the league.

// SIGNED //

MICHAEL RICHARDSON, NF-03, DAFC

Fitness & Sports Programs Director JBSA-Lackland

JOINT BASE SAN ANTONIO LACKLAND INTRAMURAL BASKETBALL BYLAWS

1. PURPOSE: To establish the rules and guidelines for conducting the 2024-25 Intramural

Basketball League.

2. LEAGUE RULES: League play will be governed by current NCAA rules and these bylaws.

3. ELIGIBILITY: Active duty military, DoD civilian, NAF employees, and contractors assigned to a unit are eligible to participate in the Intramural league. Retirees may play and will be placed in a player’s pool for distribution. Units may use three family members over the age of 18 as long as their sponsor is part of the unit the family member is playing for.

Individuals whose unit is not fielding a team may be placed in the player’s pool to be distributed by the Sports Director.

4. PLAYERS POOL: Players can only be added to the Players Pool if: unit/squadron does not have a team already entered in the league, current team was forfeited out of league.

Each team can pick up THREE players from the players pool for the entire season. More pick-ups will be allowed on a case by case.

5. GAME FORMAT: Games will consist of two (2) halves of twenty (20) minutes with a running clock. Clock will stop for all whistles during the last two minutes of the second half and after every made bucket, time outs, and free throws of the last minute of the second half. Overtime will be three (3) minutes with a stopped clock during the last minute.

Mercy Rule: If a team is losing by 20 points or more at the 2 minute mark of the second half, the MERCY RULE will come into play. If a team is losing by 15 points at the 1 minute mark, the clock turns into a running clock with stoppages ONLY during time outs and fouls.

6. TIME OUTS: In games NOT involving the electronic-media timeout format the timeout format shall be: Four 75-second timeouts and two 30-second timeouts for each team per regulation game. When there is an extra period(s), each team shall be entitled to one extra 75-second timeout per extra period in addition to any timeouts it has not used previously.

The extra timeout shall not be granted until after the ball becomes live to begin the extra period(s). For every period after the initial extra period, each team receives one 30-second timeout.

7. LINE UPS: Line ups must be provided to the scorer no later than ten (10) minutes prior to game time. A number and name must be in the book. If a name is not in the book at game time then additional entries made will result in a technical foul. Game time is forfeit time (first game of the night will have a 10 min grace period). Teams may start with 4 players on the court.

8. PROTEST: Player eligibility is the only issue that can protested. The protesting coach shall notify the referee that the game is being played under protest during the time of the infraction. A letter of protest must be submitted to the Intramural Director NLT 1200 hours the next business day.

9. DISQUALIFICATIONS: Any player or coach who is ejected from a game may miss the next 2 played games to include the playoffs. Once a person is ejected that person has one minute to leave the facility or the game could be declared a forfeit. OUT OF SIGHT, OUT OF SOUND The Sports Director will have the final say on ejections as each case is taken on case by case.

10. EQUIPMENT: Shorts with pockets are prohibited. Shorts will not be taped up or modified to close the pockets. If a team member is caught with ILLEGAL shorts, a Technical Foul will be issued and player will be required to change shorts before play continues.

11. UNIFORMS: The Sports Dept. will supply jerseys for each game for each team. If you supply your own please make sure that they are uniformed.

12. BENCH/SIDELINE: Only players, coaches, and officials are allowed on the sideline and the bench area. Coaches are asked to make sure teams are adhering, if not a Technical Foul will be issued until issue has been resolved.

MICHAEL A. RICHARDSON, NF-III, DAFC

2024 JBSA- LACKLAND INTRAMURAL VOLLEYBALL BYLAWS

1. PURPOSE: To establish the rules and guidelines for conducting the 2024 Intramural

Volleyball League.

2. LEAGUE RULES: League play will be governed by current USA Volleyball rules and these bylaws.

3. ELIGIBILITY: Active duty military, DoD civilian, NAF employees, and contractors assigned to a unit are eligible to participate in the Intramural league. Retirees may play on the team that they last worked for as according to their DD 214. If proof cannot be shown then they will be placed in a player’s pool for distribution. If a retiree is a civilian DOD employee they must play for the unit they work for. Units may use three family members over the age of 18 as long as their sponsor is part of the unit the family member is playing for. Individuals whose unit is not fielding a team may be placed in a player’s pool to be distributed by the Intramural Director.

4. GAME FORMAT: Matches will consist of best 2 out of 3. All games will be rally scoring (a point is scored on every serve). The first two games will be to 25 points, win by two, 30 point cap. Thus, 30-29 wins the game. The 3rd game, if necessary, will be first team that reaches 15 points.

5. PROTEST: Player eligibility and rule interpretation are the ONLY item(s) eligible for protest. The protesting coach shall notify the referee that the game is being played under protest during the time of the infraction. A letter of protest must be submitted to the Intramural Director NLT 1200 hours the next business day.

6. DISQUALIFICATION: Any player or coach who is ejected from a game may miss the next played game to include the play offs. Once a person is ejected that person has one minute to leave the facility or the game could be declared a forfeit. OUT OF SIGHT, OUT OF SOUND The Sports Director will have the final say on ejections as each case is taken on case by case.

7. UNIFORMS: Like uniforms are not required, however, each player must wear a jersey with a number 1 through 99, clearly visible, that’s not matching another teammate.

8. JEWELRY: Jewelry or hats may not be worn. Religious or medical medallions must be removed from the chain and taped or sewn under the uniform. Wedding bands must be taped.

9. CAST OR BRACES: Cast or braces may be worn but must be padded or covered if they create a safety hazard.

10. GAME TIME: Game time is forfeit time. A team with less than 4 players forfeits its first game at the schedule game time. After 10 minutes if 4 players are still not available that team forfeits the match.

11. SERVICE: The ball must be contacted within eight seconds after the referee whistle for service. No “free toss” is allowed. The ball must be released or tossed before service contact with the ball is made.

12. SUBSTITUTION: An unlimited number of subs are allowed. However, a replaced player may only reenter his/her original position in the rotation. More than one sub is allowed per position.

13. LIBERO: Libero is not used in league play.

MICHAEL A. RICHARDSON

2024 Joint Base Lackland Intramural Flag Football By-Laws

1. PURPOSE: To establish the rules and guidelines for conducting the 2024 Intramural Flag Football League.

2. LEAGUE RULES: League play will be governed by the current Texas Flag Football Rules, and these by By-laws.

3. ELIGIBILTY: Active duty military, DoD civilian, NAF employees, and contractors assigned to a unit are eligible to participate in the Intramural league. Retirees may play on the team that they last worked for as according to their DD 214. If proof can not be shown then they will be placed in a player’s pool for distribution.

If a retiree is a civilian DoD employee they must play for the unit they work for. Units may use three family members over the age of 18 as long as their sponsor is part of the unit the family member is playing for.

Individuals whose unit is not fielding a team may be placed in a player’s pool to be distributed by the Intramural Sports Programs Director.

4. GAME FORMAT: The game will consist of 8-man flag football, two (2) halves of 20 minutes with a running clock. At the two minute warning of the second half, 7 plays will end the game.

5. TIME OUTS: There will be two (2) time outs per half and one time out per overtime. Time outs will not be carried over from the first half to the second or from the second to overtime.

6. PROTEST: Player eligibility and rule interpretation are items that can be protested. The coach shall notify the “white hat” that the game is being played under protest during the time of the infraction. A letter of protest must be submitted to the Intramural Sports Program Director NLT 1200 the next business day.

7. POSTPONMENTS: Games that are postponed due to rain, or military commitment will be played at the end of the season if that game has a bearing on the playoffs.

8. DISQUALIFICATIONS/FORFEITS: Any player or coach who is ejected from a game may miss the next played game to include the playoffs. Once a person is ejected that person has one minute to leave the facility or the game could be declared a forfeit. OUT OF SIGHT, OUT OF SOUND The Sports Programs Manager will have the final say on ejections as each case is taken on case by case. GAME TIME IS FORFEIT TIME!!!!

Two forfeits in a season constitutes that team being dropped from the league NO EXCEPTIONS!!!!!

9. UNIFORMS: All teams must wear jerseys provided or you can get your own, but must have #’s on the back. All players must wear athletic shoes or cleats. Metal, track, or removable cleats are not allowed during games.

MICHAEL A. RICHARDSON