Performance of Work

Fire Suppression IMR, Bldg. 310

Wheeler Airfield

Airdrome Road, Wahiawa, HI 96786

Facility Project No. 1024711

5 June 2026

1.0 GENERAL: The primary fire suppression and alarm systems for Building 310 at Wheeler Air Force Station are currently out of compliance. A recent Fire Department assessment identified that Sprinkler Inspection, Testing, and Maintenance (ITM) has not been accomplished since 2016, and the Fire Alarm Control Panel (FACP) ITM has lapsed and is actively displaying a "trouble" status.

The objective of this contract is to secure certified technical services to troubleshoot the FACP, perform all lapsed ITM cycles, repair identified deficiencies, and fully recertify the system. All inspection, testing, maintenance, and repair of the fire suppression and detection systems shall be performed in strict accordance with DAFMAN 91-203, Chapter 6 (Fire Protection and Life Safety), and UFC 3-601-02 (Fire Protection Systems Inspection, Testing, and Maintenance).

2.0 Scope of Work: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision necessary to perform troubleshooting, comprehensive inspection, maintenance, and certification of the fire suppression and FACP systems at Building 310. The Contractor is responsible for bringing the entire system back to a fully operational, fault-free, and compliant state.

3.0 Performance Requirements: The Contractor shall execute a phased approach to restore the facility's fire systems. The core tasks are detailed below:

Task Area Requirement Description Standard of Performance

FACP

Troubleshooting & Repair

Diagnose the root cause of the active "trouble" status on the Fire Alarm Control Panel. Execute necessary repairs, resets, or component replacements to clear the fault.

Panel must operate in a clear "Normal" state with no active trouble, supervisory, or alarm codes.

Catch-Up Sprinkler ITM

Perform all comprehensive visual and mechanical inspections required to rectify the ITM lapse dating back to 2016 (including mandatory annual, 3-year, and 5-

Components must be free from physical damage, corrosion, or obstructions, and year testing intervals per NFPA 25). pass all required flow/pressure tests.

System Verification

Verify the system's integration and communication with the central FACP and base fire department notification systems (ECC).

Signals must transmit accurately and without delay during simulated trigger events.

Tagging & Labeling Update system physical tags to reflect the current inspection date, status (Pass), and technician credentials.

Tags must comply with State of Hawaii, Department of War, and DAF safety standards.

3.1 System Impairments and Outages: When conducting functional testing or repairs that may trigger alarms or require system bypasses, the Contractor shall adhere to the following protocols to prevent accidental emergency responses:

Requirement Protocol Instruction Reference

Outage Notification

Coordinate all system impairments with the Wheeler AFS Emergency Communications Center (ECC) and Fire Prevention Office (FPO) before starting work.

DAFI 32-2001

Daily Restoral Ensure the fire suppression system is fully operational and active at the end of each workday. No system shall be left disabled or impaired without explicit, written authorization from the Fire Chief.

4.0 Submittals: The contractor shall provide two complete sets of all documents, one electronically.

4.1. The contractor shall present a schedule upon award of the contract.

4.2. The contractor shall submit the specifications for any specialized equipment and materials to be used on this project on an AF form 3000 to be approved by the Government.

The submittals shall include part numbers, the physical size of any equipment, performance characteristics at design conditions, ratings (structural or otherwise), and any other pertinent information. This includes any shop drawings outlining the fabrication and/or installation orientation/process of the specialized equipment/materials.

4.3. All required project close-out documentation submitted within 10 days of project completion, including:

• 4.3.1. Photos of before project start and after project completion within 7 business days. Photos shall provide a clear visual of the general scope of work performed.

• 4.3.2. Inspection findings, diagnostic reports of the FACP "trouble" status, and repair actions taken within 5 business days of assessment.

• 4.3.3. Summary of work completed, personnel on site, and issues encountered daily during performance.

• 4.3.4. Lab-certified air and surface sampling results within 5 business days of cleaning. (Note: If air/duct sampling is not part of this fire system repair, you may consider removing this specific line from your standard template).

• 4.3.5. 12-month warranty against recurrence of the FACP trouble code and repaired components with final report.

5.0 Entry Requirements for Contractor Personnel Requiring Access to Wheeler Air Force Station: Wheeler Air Force Station is a controlled access installation with restricted areas.

5.1. All visitors must present ID meeting REAL ID Act standards to enter. Site safety and security briefings are also required; personnel shall conform to all safety and security requirements. Personnel requiring access to the installation for this project must be U.S.

Citizens and will be subject to a criminal background check. DBIDS entry procedures may be offered. The contractor shall complete an EAL form and coordinate with the CO two weeks in advance to ensure each employee is eligible and on the EAL. Contractor shall notify the CO and Wheeler Air Station Unit Security Manager of any EAL modification requirements within 1 business day of termination or associated employee changes.

5.2. Facility Access: Access to restricted areas by the contractor is required for this project.

All work to be done in building 310 requires an escort at all times. The Contractor shall provide and identify a Security Manager within the onsite work organization who shall be responsible for overall management of site security and have the authority to act in all security matters for the Contractor.

The Security Manager shall attend on-site Security Escort Training with the 298 SPTS Facility Manager for building 310. The Security Manager shall be on the site at all times during construction and shall be employed by the Prime Contractor. An alternate for the Security Manager shall be identified to serve in the event of the Security Manager's absence. The requirements for the alternate shall be the same as for the designated Security Manager. The Security Manager WILL be the escort for the individuals completing the work. Security Manager duties include:

• 5.2.1. Assures that all Contractors/subcontractor/suppliers adhere to site security procedures. Manages requests for base access via 611 ASUS Site Arrival Request (SAR) process to the 611 ASUS SAR Processing office NO LATER THAN 14 calendar days in advance of required access. If submitting SARs less than 14 days prior to requested access, contractor MAY NOT be able to access the site on the requested date. Emergency replacement of personnel will happen on a case-by-case basis.

Personnel will be pre-vetted by the security manager to identify personnel who are not able to pass the background check. 611 ASUS/SFM will vet all contractor personnel on a trip-by-trip basis. Any personnel with a negative background check will be routed to the Installation Commander for access approval/denial, based on an Air Force Legal review. The approved SAR will be used as an Entry Authority List to access the facility and restricted area, since Restricted Area Badges will not be issued.

• 5.2.2. Security Manager shall maintain constant contact with 611 ASUS/SFM, 611 ASUS Program Management, Facility Manager, and on-site Contractor for security escorts.

• 5.2.3. Controls access into restricted areas; only personnel who have a validated security clearance of at least SECRET or higher may be authorized unescorted access. Escorted individuals are allowed inside restricted areas when accompanied by an appropriately cleared escort official (see Contractor Security Escort Qualifications).

• 5.2.4. Coordinates with 611 ASUS/SFM.

• 5.2.5. Assures that all doors, gates, other access points, and sites are secured at the end of each workday. This may mean working with the facility manager to open, close, and secure the facility.

• 5.2.6. Contractor Photo Pass: If a Contractor requires photo capabilities on site, the camera make, model, and serial number shall be provided when the SAR is submitted. If approved, and photos are taken, all photos shall be submitted to 611 ASUS/SFM for approval prior to downloading/using the photo from the camera. Any commercial use or further distribution of the photo must be approved by the facility manager and ASUS/SFM. Cell phones and cell phones with cameras are prohibited inside of the Restricted Areas.

• 5.2.7. Contractor Security Escort Qualifications: Contractor Security Escorts shall have a valid "SECRET" security clearance and attend on-site Escort Training provided by the Facility Manager. Training shall be scheduled through the facility manager upon initial arrival at the site. Security Escort training lasts approximately 30 minutes. If there are questions regarding escort procedures, the facility manager will provide an answer. If further clarification is required, the facility manager and contractor security manager will contact 611 ASUS/SFM.

• 5.2.8. Work in Restricted/Secure Areas:

• 5.2.8.1. The Contractor shall supply a cleared security escort for all workers in secure areas.

• 5.2.8.2. Escorted workers in the Restricted Area (RA) shall always remain with the designated escort (within close visual contact).

• 5.2.8.3. All personnel, including escorts, shall be processed through an Entry

Control point (ECP) to enter the Restricted Area.

• 5.2.8.4. Assume minimum of 5 minutes per person to process through the

ECP at the start of each shift.

• 5.2.8.5. Assume 2 minutes per person to process back through the ECP after exiting the secure area in the same shift.

• 5.2.8.6. All workers shall always be in close visual contact with at least one security escort.

• 5.2.8.7. All hand-carried bags and toolboxes shall be inspected by a

Contractor Security Escort.

• 5.2.8.8. All areas located inside the building, on roofs, and inside the perimeter fence, of building 310 are Restricted Areas.

• 5.2.8.9. All personnel shall be processed through the EAS Site Arrival

Request (SAR) procedures prior to booking travel.

5.3. The contractor shall obtain and monitor its assigned security badges or passes (used by both contractor and subcontractor personnel) for the duration of this contract if required for the execution of this project. All security badges or passes shall be returned to base Security upon expiration of the badge, upon completion of the project, or when possession of the badge is no longer necessary (e.g., upon removal of contractor personnel from this project).

6.0 Period and Place of Performance

• 6.1. Period of Performance (PoP): The Period of Performance for this contract shall commence upon date of contract award and all physical on-site work, troubleshooting, testing, repairs, and closeout submittals shall be fully completed no later than 31 December.

• 6.2. Place of Performance: All on-site inspection, testing, and maintenance activities shall be performed at:

• Facility: Building 310 (27,520.7 SF)

• Installation: Wheeler Air Force Station, Oahu, Hawaii