Attch 1 Instructions.pdf

Ammo Bunker Renovation

Solicitation 70US0926R70094023

Attachment 1

Non USSS / Personal

SECTION L - INSTRUCTIONS TO OFFERORS

The United States Secret Service (USSS) intends to award a single Firm Fixed Price design build contract for Ammunition Bunker Renovation to the offeror who offers the best value to the Government based on this Request for Proposals (RFP), but reserves the right to make no award, if it is determined to be in its best interest. This is combined synopsis/solicitation in accordance FAR 12 - Acquisition of Commercial

Products and Commercial Services, and FAR Part 36 - Construction and Architect-Engineer Contracts, and as supplemented with additional information included in this solicitation.

Basis for Award

An award will be made to the responsible offeror who provides the best value to the USSS and whose proposal conforms to the RFP. A best value tradeoff may be used allowing for award to other than the lowest priced proposals or the highest technically rated proposal when it is in the best interest of the

USSS. The USSS will evaluate each proposal in accordance with the evaluation criteria described herein.

Past Performance (Factor 1), Technical Approach (Factor 2), Schedule (Factor 3), Price (Factor 4), and

Insurance Bonds (Factor 5).

Relative Importance of Factors

• All non-price evaluation factors, when combined, are significantly more important than price.

• Non-price factors are of equal importance.

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (AUG 2025)

(DEVIATION 25-21)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer

(EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the

Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is

“late” and will not be considered unless it is received before award is made and the Contracting

Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the

Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary.

The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a post-award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of Provision)

Site Visit

To receive consideration, the prospective quoters must attend a site visit. The site visit is mandatory and will be held on 08/26/2026 at 11:00AM EST. During the site visit, you will go over information surrounding the project. Quoters must submit the filled in password protected attachment 4 RTCFAC

Access requests for Contractors for all attendees by 08/21/2026 at 4:00 PM to crystal.pressley@usss.dhs.gov and Selena.Millhouse@associates.usss.dhs.gov. Please send the password in a separate email. Only (two) 2 points of contact (POC’s) shall attend the site visit. This may include 1 contractor POC and 1 subcontractor POC. The site visit meeting address is: 9200 Powder Mill Rd, Laurel, MD 20708. Instructions and directions on visiting the Site location will be provided once registered.

Please arrive at the Visitor Center 15 minutes before the bid walk. Make sure you have a photo identification such as a driver’s license and wear comfortable walking clothes and sturdy shoes.

mailto:crystal.pressley@usss.dhs.gov mailto:Selena.Millhouse@associates.usss.dhs.gov

Submission Due Dates

Questions to this solicitation shall be sent to Contract Specialist, Crystal Pressley at crystal.pressley@usss.dhs.gov and Contracting Officer, Erik Syfert at Erik.Syfert@usss.dhs.gov via attachment 5 Pre bid RFI no later than 4:00pm EST, August 28, 2026.

Proposals shall be submitted electronically to the Contract Specialist, Crystal Pressley at crystal.pressley@usss.dhs.gov and Contracting Officer, Erik Syfert at Erik.Syfert@usss.dhs.gov no later than 4:00pm EST, September 9, 2026. The subject line of the email must include the solicitation number

(70US0926R70094023) and the requirements and the offeror’s name.

Proposal Submission Requirements

Offerors shall prepare and submit proposals in accordance with the instructions outlined below. Failure to comply with these instructions may result in the proposal being deemed non-responsive and eliminated from further consideration. Proposals must be clear, concise, and complete, and must address all requirements of solicitation. The Government reserves the right to award without negotiation; therefore, offerors are encouraged to submit their best terms in their initial proposal.

A. Proposal Format

1. The proposal shall consist of the Cover Page and 4 volumes:

• Volume 1: Past Performance (Factor 1)

• Volume 2: Technical Approach (Factor 2)

• Volume 3: Schedule (Factor 3)

• Volume 4: Price (Factor 4)

• Volume 5: Insurance/Bonds

2. The Cover Page shall include the following:

• Company Name

• Company Address

• POC Name

• POC Email

• POC Telephone

• Company EUI Number

• Company Cage Code

3. File Format for Volumes:

• Volumes 1, 2, 3, and 5 shall be submitted in Adobe (.pdf) format.

• Volumes 4 (Price Proposal) shall be submitted in Microsoft Excel format.

• File Naming Convention: Each file shall be named using the following format:

[Offeror Name] [Volume Number] [Volume Title].

For example: ABCCompany_Volume I_Technical Approach.docx

Page Count – The offeror shall adhere to the following page counts. The Government shall not consider pages submitted in excess of the stated page limitations, or materials not included in full text within the quote (no links to external information shall be reviewed or considered. The Price quote excel spreadsheet shall be unlocked with formulas included.

mailto:Theresa.Williams@usss.dhs.gov mailto:Erik.Syfert@usss.dhs.gov mailto:Theresa.Williams@usss.dhs.gov mailto:Erik.Syfert@usss.dhs.gov

Page limitations include all text, graphs, pictures, appendices, references, exhibits, etc.).

Tabs, index sheets, tables of contents, dividers and other such aids that are solely used to assist the evaluator in locating information and are advisory in nature, imparting no other information other than the identification of content, shall not be counted against any page limits stated within this RFP.

Volumes Not to Exceed Page Limits

1. Past

Performance

The Past Performance (Volume 1) information shall not exceed three (3) pages single sided per profile

(excluded cover and table of content).

2. Technical

Approach

Technical Capability (Volume 2) information shall not exceed five (5) pages single sided (excluding cover and table of content).

3.Schedule No page limit.

4. Price The Price (Volume 4) shall not exceed 3 pages.

5.

Insurance/Bonds

No page limit.

All narrative text contained in the proposal response must be formatted to 8 ½ x 11 paper with margins of at least 1” at the top, bottom, and both sides; using single spaced, Times New

Roman 12-point font. For charts, tables, exhibits and figures, no less than 8-point Times new

Roman font is acceptable. Offerors are cautioned that proposal elements using a font less than

12-point Times New Roman for the narrative and less than 8-point Times New Roman for charts shall not be reviewed by the Government. Any pages that are over the page limit shall not be evaluated.

B. Proposal Content

1. Volume 1: Past Performance (Factor 1)

The Past Performance volume shall include up to three (3) relevant past performance references for projects completed or in progress within the last five (5) years from the solicitation issue date. If a subcontractor will be performing 25% or more of the work, one of the references must be from the subcontractor. Recency is defined as current or previous work within the last five (5) years of the solicitation issue date. Relevancy is defined as work similar in scope, size, and complexity to the Statement of Work (SOW) requirement.

Performance that is bigger in scope, size and complexity will be considered more relevant than work that is smaller in scope, size, and complexity. Use the Government-provided

Past Performance Template. If the offeror has no recent and relevant past performance, explicitly state so in the template.

For each reference, include:

• Contract number, title, and customer (Government or commercial).

• Description of the work performed, including scope, size, and complexity.

• Period of performance and contract value.

• Customer point of contact (name, title, email, and phone number).

2. Volume 2: Technical Approach (Factor 2)

The offeror shall submit a Technical Plan that demonstrates the offeror’s capability to deliver a comprehensive, high-quality design solution meeting all project requirements outlined in the

SOW. The plan must:

• Reflect a thorough understanding of project objectives, scope, and execution methodology.

• Provide a clear and realistic project schedule, including key milestones and deliverables.

• Address innovative construction techniques and value engineering opportunities to enhance project outcomes and efficiency.

3. Volume 3: Schedule (Factor 3)

Contractors shall submit a Baseline/Preliminary Construction Schedule, Schedule Narrative, Milestone Schedule, and Manpower/resource information.

4. Volume 4: Price (Factor 4)

The offeror shall submit a price proposal in a Microsoft Excel spreadsheet. Offerors shall provide all price information with sufficient documentation to evaluate price.

5. Volume 5: Insurance/Bonds

Bonding and Insurance Requirements: The Contractor shall provide and maintain the following bonds and insurance in accordance with Federal Acquisition Regulation (FAR) Part 28 and FAR

52.228-15:

• Bid Bond: A bid guarantee equal to 20% of the bid price but not to exceed $3 million shall be submitted with the proposal.

• Performance Bond: Within ten (10) calendar days after contract award, the Contractor shall furnish a performance bond in the amount of 100% of the contract price, guaranteeing faithful performance of the contract.

• Payment Bond: Within ten (10) calendar days after contract award, the Contractor shall furnish a payment bond in the amount of 100% of the contract price, guaranteeing payment to all persons supplying labor and materials in the execution of the work.

• Bonding Company Qualifications: All sureties must be listed on the U.S. Department of the Treasury’s List of Approved Sureties (Circular 570).

• Subcontractor Bonding: Subcontractors performing work valued at $150,000 or more shall provide payment and performance bonds.

Insurance Requirements: The Contractor shall maintain insurance coverage as follows:

• Workers’ Compensation and Employer’s Liability Insurance as required by law.

• Commercial General Liability Insurance, minimum $2,000,000 per occurrence.

• Automobile Liability Insurance, minimum $1,000,000 per occurrence.

• Builder’s Risk Insurance covering all risks of physical loss or damage.

Certificates of insurance and bonds must be submitted to the Contracting Officer prior to the

Notice to Proceed (NTP). All insurance policies shall name the United States Government as an additional insured where applicable.

Failure to Maintain Bonds or Insurance: Failure to provide or maintain the required bonds or insurance shall be grounds for contract termination for default.

Failure to provide a bid bond with the proposal will be considered non-responsive.

SECTION M – EVALUATION FACTORS FOR AWARD

52.212-2 Evaluation—Commercial Products and Commercial Services (AUG 2025) (DEVIATION

25-21)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the

Government, price and other factors considered. The following factors will be used to evaluate offers:

1. Past Performance (Factor 1)

2. Technical Approach (Factor 2)

3. Schedule (Factor 3)

4. Price (Factor 4)

All non-price evaluation factors, when combined, are significantly more important than price.

Non-price factors are of equal importance.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful

Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

The source selection evaluation criteria will apply Best Value with Tradeoff. A tradeoff process is appropriate in this case as it is in the best interest of the Government to consider award to other than the lowest price offeror or other than the highest technically rated offeror. The best value concept provides the opportunity for a cost/technical trade off and does not require that the award be made to the offeror submitting the lowest cost or price or the highest technically rated offeror.

Factor 2 (Technical Approach) and Factor 3 (Schedule) will be evaluated utilizing the Confidence Ratings in the table below. Each proposal will receive one overall rating for each non-price factor. The

Government will identify strengths, deficiencies, significant weaknesses, risks and/or benefits in each offer, and assign a rating using the following confidence ratings and definitions below. Deficiency is defined as any part of an offer that does not conform to a material requirement of an RFP. A material requirement is one that affects price, quantity, quality, or delivery, or that the RFP requires to be met at the time of proposal submission. Weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance. A “significant weakness” in the proposal is a flaw that appreciably increases the risk of unsuccessful contract performance.

High Confidence The Government has high confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract with little or no Government intervention.

Some Confidence The Government has some confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract with some Government intervention.

Low Confidence The Government has low confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract even with

Government intervention.

The Government will evaluate Past Performance (Factor 1) using performance risks shown below. The

Government will identify risks in each offer, and assign a rating using the following ratings and definitions:

Risk Definitions

Low Based on the offeror's past performance and systemic improvement record, little doubt exists that the offeror will successfully perform the required effort.

Moderate Based on the offeror's past performance and systemic improvement record, some doubt exists that the offeror will successfully perform the required effort.

High Based on the offeror's past performance and systemic improvement record, substantial doubt exists that the offeror will successfully perform the required effort.

Unknown No past performance record identifiable. (Not applicable to Experience

Factor.)

Factor 1: Past Performance

The USSS will evaluate past performance based on recency and relevancy. Offerors must demonstrate a proven track record in successfully completing projects of similar scope, with emphasis on quality of work, adherence to schedules, and compliance with contract requirements.

In the event that an offeror does not have recent and relevant past performance, it will receive a neutral rating instead of a performance risk rating. A neutral rating does not give an advantage or disadvantage to the quoter; however, the Government may, in a technical/price tradeoff, determine that a lower performance risk rating is worth more than a Neutral past performance rating. In the event that the

Government does not find the quoter-provided past performance to be recent and relevant, the quoter will receive a neutral rating for this factor instead of a performance risk rating.

The Contracting Officer may gather information from offeror-provided references, commercial and federal sources, including CPARS and SAM. Additional outreach, such as reviews of articles and publications, may be conducted to assess performance risk. If negative past performance information is identified, quoters will have an opportunity to comment unless they previously addressed it in CPARS.

CPARS records older than five years may also be reviewed.

Factor 2: Technical Approach

The USSS will evaluate the offeror’s technical approach by reviewing technical plan provided in Volume

1. A confidence rating will be assigned based on the extent to which the proposal demonstrates the offeror’s ability to successfully fulfill the requirements outlined in the SOW. The Government will assess whether the offeror’s technical approach demonstrates:

• Quality and Completeness of Design Solution: The offeror’s capability to deliver a comprehensive, high-quality design solution that meets all project requirements as outlined in the SOW.

• Understanding of Project Requirements: A thorough understanding of project objectives, scope, and execution methodology.

• Innovation and Value Engineering: Innovative construction techniques and value engineering opportunities to enhance project outcomes and efficiency.

Factor 3: Schedule

The USSS will evaluate the offeror’s:

• A comprehensive project timeline, including all major phases.

• Identification of key milestones and deliverables.

• Estimated start and completion dates for each phase.

• A Gantt chart or similar visual representation of the schedule is strongly encouraged. This can be provided as a separate file.

Factor 4: Price

The Government will evaluate the offeror’s price for reasonableness, realism, and completeness in accordance with the required format prescribed above. Reasonableness will be based on comparison to the Independent Government Cost Estimate (IGCE), comparison to other offers, or other price analysis techniques referenced in FAR 15.404-1.