Attch 1 - Instruction to Offerors_Basis of Award_Eval Criteria.pdf

Simplified Acquisition Proposal Request (SAPR)

FA485521Q0001- Combat Arms Training and Maintenance (CATM) Range Services

Instructions to Offerors/Basis of Award/Evaluation Criteria

1. Instructions to Offerors:

A. This is a combined synopsis/solicitation for a commercial service prepared in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 12.6. Contract award will be made using Simplified Acquisition Procedures in accordance with FAR Part 13.5. Contracts awarded under FAR Part 13 are not subject to FAR 15.3 procedures. Accordingly, award of a contract under this SAPR, should an award be made, shall follow the procedures outlined in FAR Part 13, as supplemented.

B. The proposal submitted in response to this SAPR must be in compliance with the terms and conditions of the requirements stated in the SAPR, associated attachments, and Performance Work Statement (PWS).

All claimed capabilities to meet the requirements shall be realistic and are subject to verification by the Government. Non-conformance with these instructions may result in rejection of the proposal, an unfavorable proposal evaluation, or being deemed ineligible for award.

C. Offerors shall clearly identify any exception to the SAPR terms and conditions and shall provide complete supporting rationale. The Government reserves the right to determine any such exceptions are unacceptable. Any exception determined unacceptable by the Government may result in the Offeror’s proposal being determined unacceptable and ineligible for award. If no exceptions are taken, include a statement stating so within the proposal cover letter.

D. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror's proposal.

E. Discrepancies. If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error.

F. The Government reserves the right to award without interchanges or to make no award at all depending upon

(1) the quality of quotes received and (2) whether proposed prices are determined to be fair and reasonable.

G. This acquisition is 100% competitive Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under North American Industry Classification (NAICS) Code: 562910, Small Business Size Standard: $22M.

H. Period of Performance:

Base Period: 15 Dec 20 - 14 Dec 21 Option 1: 15 Dec 21 - 14 Dec 22 Option 2: 15 Dec 22 - 14 Dec 23 Option 3: 15 Dec 23 - 14 Dec 24 Option 4: 15 Dec 24 - 14 Dec 25

I. The CLIN and pricing schedule for this contract are detailed in the chart below:

Line Item Description Qty Unit Unit Price Total Price 0001 Base Year: CATM services in accordance with the Performance Work Statement.

4 Each $ $

0002 Base Year: Unscheduled Maintenance and Repair in accordance with the Performance Work Statement.

3 Each NTE $2,000.00 NTE $6,000.00

1001 Option Year 1 CATM services in accordance with the Performance Work Statement.

4 Each $ $

1002 Option Year 1: Unscheduled Maintenance and Repair in accordance with the Performance Work Statement.

3 Each

NTE $3,000.00 NTE $9,000.00

2001 Option Year 2: CATM services in accordance with the Performance Work Statement.

4 Each $ $

2002 Option Year 2: Unscheduled Maintenance and Repair in accordance with the

3 Each

NTE $4,000.00 NTE $12,000.00

3001 Option Year 3: CATM services in accordance with the Performance Work Statement.

4 Each

3002 Option Year 3: Unscheduled Maintenance and Repair in accordance with the Performance Work Statement.

3 Each NTE $5,000.00 NTE $15,000.00

4001 Option Year 4: CATM services in accordance with the Performance Work Statement.

4 Each $ $

4002 Option Year 4: Unscheduled Maintenance and Repair in accordance with the

3 Each NTE $6,000.00 NTE $18,000.00

TOTAL

J. Proposal Submission. Each Offeror shall submit a proposal electronically to the email box of the Contract Specialist (CS), Kasheka Codner at kasheka.codner@us.af.mil and the Contracting Officer (CO), Arthur Morales at arthur.morales@us.af.mil. The proposal (via email) shall be submitted no later than the required submission due date. For the electronic file, the Offeror shall indicate part number and title as described in the table in paragraph L below, and use separate files to permit rapid location of information.

The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office 2016 suite of applications. The Offeror shall submit a proposal for consideration no later than 12:00pm (Mountain), 4 December 2020. Only one (1) proposal shall be submitted per company in response to this requirement. Proposals received after the date/time specified will not be evaluated.

K. To assure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts; Part I – Cover Letter/Technical Capability and Part II – Price.

L. All proposal information shall be submitted in either MS Word or PDF format. Pricing information shall be submitted using the chart in Section J of this document. Each part shall be submitted as a separately- labeled electronic file. Text shall be single spaced, on an 8 ½ x 11 inch sheet with a minimum one-inch margins all around. Font shall be no less than Times New Roman 10 pt. or no more than Times New Roman 12 pt. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems, and layout, implementation schedules, plans, etc.

These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Pages shall be numbered consecutively within each volume. Each part shall be submitted as a separately- labeled electronic file. Offerors must ensure that pricing information is only included in PART II; do include any Pricing information in PART I. All unit and extended prices provided shall be rounded to the nearest dollar.

Extended prices must be divisible by the number of units proposed with no fractional cents. Submit your proposal in accordance with the table below. All electronic submissions shall reference the complete SAPR number in the subject line.

PART

REFERENCE

TITLE

MAXIMUM

NUMBER

OF PAGES

NUMBER OF

COPIES

I Cover Letter No page limit 1 redacted 1 unredacted

Factor 1 Technical Capability 25 1 redacted

1 unredacted

II Factor 2 Price No page limit 1 redacted 1 unredacted

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the Government’s evaluation of the proposal. Page limitations may be placed on responses to Interchange Notices (INs). The specified page limits for IN responses will be identified in the letters forwarding the INs to the Offerors.

(1) Part I: Cover Letter

Cover Letter shall include:

(a) SAPR number,

(b) Small business status/categories,

(c) Company primary and alternate points of contact with email/phone and who is authorized to contractually obligate the company,

(d) CAGE Code, DUNS Number,

(e) A statement that the company understands the requirements specified and will meet the performance standards and requirements therein,

(f) A statement that the company does or does not take exception to any of the requirements of this SAPR,

(g) Specific information if proposing a teaming arrangement, and

(h) A statement that the quote is valid until 31 December 2020

(2) Part I: Technical Capability

Offeror shall submit the following to demonstrate their technical capability:

(a) Quality Control Plan (QCP)

Offeror shall provide a QCP that clearly outlines their proposed approach to ensure that cleaning, inspection, and maintenance services will be performed in accordance with the PWS. At a minimum, the QCP shall include procedures that demonstrate how the offeror intends to comply with the requirements outlined in paragraphs and subparagraphs 1 and 2, and Appendix F of the PWS.

(b) Previous contract performance information

Offeror shall submit at least one (1), but no more than three (3), satisfactorily performed contract(s) in the last five (5) years that has the same or similar scope and magnitude as the requirements outlined in Attachment 1 – Performance Work Statement. The previous contract information shall include the following:

Contract number Contract/Project title Place of performance Performance Work Statement or equivalent document that describes scope of work performed Customer POC name, phone number, and email

Notes:

1) Previous contracts performed more than five (5) years ago will not be considered.

2) To be considered similar or the same scope and magnitude as the PWS of this requirement, previous contracts may include, but is not limited to, the following efforts:

a. Cleaning of bullet trap systems that include, but not limited to, lead dust and fragment removal using approved High-efficiency Particulate Air (HEPA) vacuum equipment.

b. Preventive Maintenance Inspection (PMI) on bullet trap systems and all associated components that include, but is not limited to, augers, dust collection units, HEPA systems.

(c) Proposed quarterly maintenance schedule

Offeror shall submit their proposed quarterly schedule that shows their ability to meet the required quarterly maintenance schedule outlined in Appendix F of the PWS. At a minimum, offeror’s proposal shall show their ability to provide the first PMI service on 16-18 December 2020.

Provide as specifically as possible the actual methodology you would use for accomplishing/satisfying this factor. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

(3) Part II: Price

Offeror shall complete the pricing schedule outlined in paragraph L of this SAPR. All unit and extended prices provided shall be rounded to the nearest dollar. Extended prices must be divisible by the number of units proposed with no fractional cents.

NEW MEXICO GROSS RECEIPTS TAX: The State of New Mexico assesses a Gross Receipts Tax for firms conducting business within state. This tax is imposed on the basis of revenue derived from business operations within the state without regard to the location of the business entity. Offeror are advised that any offer received will be presumed to include this cost of business and any request for adjustment of your prices, as a mistake in bid, either before or after contract award, will not be considered. The rate of the New Mexico Gross Receipts Tax may be obtained from the New Mexico Taxation and Revenue Department (http://www.tax.newmexico.gov) at (505) 827-0700.

2. Basis of Award:

A. The Government will determine the contract awardee on a Lowest Price Technically Acceptable (LPTA) basis. Pursuant to FAR 12.602 and subpart 13.5, contract award will be made using Simplified Acquisition Procedures. The lowest priced technically acceptable offeror with a fair and reasonable price, and deemed responsible in accordance with FAR 9.104, will be selected for contract award.

B. First, the Government will rank the proposals from lowest price to highest price, in order to establish an Initial Total Evaluated Price (I-TEP). The I-TEP will be calculated as the sum of the Offeror’s proposed prices for the 12-month base period, four (4) 12-month option periods and the 6- month Option to Extend Services (FAR 52.217-8). The 6-month Option to Extend Services will be calculated by dividing the proposed total of option year four by two. Next, the Government will evaluate the technical Part 1 (Factor 1- Technical Capability) on an acceptable or unacceptable basis, starting with the proposal with the lowest I-TEP. If the lowest priced proposal is technically acceptable and the TEP is complete, reasonable, and balanced, this Offeror's proposal represents the best value to the Government and award will be made to that Offeror. If the lowest priced proposal is not technically acceptable, the Government will consider the correction potential and may enter into interchanges with that Offeror. If after interchanges with that Offeror, their proposal is technically acceptable and remains the lowest priced (with the TEP complete, reasonable and balanced), the contract will be awarded to that Offeror. If the Government deems the proposal not easily correctable, or if at any time it becomes other than the lowest priced proposal, the next lowest priced proposal will be evaluated for technical acceptability, followed by an analysis of their I-TEP to verify reasonableness, completeness and balance to arrive at the TEP. Interchanges will take place as necessary or deemed appropriate by the Government. The evaluation process will continue until reaching a technically acceptable proposal with a TEP that is reasonable, complete and balanced, or until all quotes are evaluated.

C. The Government intends to make award based on the initial proposal submissions without conducting interchanges. Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the CO and the offerors that may address any aspect of the quote and may or may not be documented in real time. However, the Government reserves the right to conduct interchanges using Interchange Notices (IN) with one, some, none, or all offerors. Offeror responses to INs will be considered in making the award selection decision. Interchanges may be conducted with one, some or all offerors as the Government is not required to conduct interchanges with any or all offerors responding to this SAPR.

3. Evaluation Factors:

A. Responses to this SAPR will be evaluated against the following factors:

Factor 1: Technical Capability Factor 2: Price

FACTOR 1: TECHNICAL CAPABILITY

Offeror’s technical capability will be rated as Acceptable or Unacceptable in accordance with the technical rating criteria outlined in Table A below. Offeror must be rated Acceptable to be eligible for award.

TABLE A – Technical Ratings

Rating Description

Acceptable Offeror’s proposed approach shall be logical, realistic, and clearly demonstrates their ability to inspect, clean, and maintain the designated equipment and facility components of the CATM range listed in Appendix F – Quarterly Maintenance Schedule (Estimated), in accordance with the manufacturer’s specifications, PWS, and Publications listed in Appendix E.

Offeror’s proposal shall demonstrate that within the last five (5) years, they have satisfactorily performed on previous contract(s) that have the same or similar service requirements as Attachment 1

– Performance Work Statement.

Offeror’s proposed schedule shall demonstrate their ability to perform the first inspection, cleaning, and maintenance service on 16-18 December 2020.

Unacceptable Offeror’s proposal does not meet the technical rating criteria outlined in this table.

Note: If adverse performance information is received from previous contract(s) POCs, the offeror will be given an opportunity to clarify any adverse information prior to being deemed Acceptable or Unacceptable.

FACTOR 2: PRICE

Price proposals will be evaluated for completeness, reasonableness, and balance. Offerors whose price is determined to be incomplete, unreasonable, or unbalanced will not be considered for award.

A. The I-TEP will be calculated as the sum of the Offeror’s proposed prices for the 12- month base period, four (4) 12-month option periods and the 6-month Option to Extend Services. The 6- month Option to Extend Services will be calculated by dividing the proposed total of option year four by two. The six-month extension of services is IAW FAR 52.217-8, "Option to Extend Services" and will only be utilized if necessary. The six-month extension of services is not to be considered part of any option period and will be a separate option exercised if it is utilized.

Offerors are not required to submit pricing for a six-month extension of services. The I-TEP will be evaluated for reasonableness, and unbalanced pricing to arrive at the TEP. Offerors whose price is determined to be incomplete, unreasonable or unbalanced will not be considered for award. Evaluation of options or optional CLINs shall not obligate the Government to exercise such options or optional CLINs.

B. Completeness. The proposal will be reviewed to determine the extent to which all the price elements have been addressed. The Offeror’s proposed price and other information will be evaluated to ensure continuity and traceability of prices to the technical volume and between the initial proposal and any revisions thereto. The review shall determine the adequacy of the Offeror’s proposal in addressing and fulfilling the SAPR requirements.

C. Reasonableness. For a price to be reasonable, it shall represent a price to the Government that a prudent person would pay in the conduct of competitive business.

The Government shall determine prices fair and reasonable through the use of one or more of the price analysis techniques at FAR 13.106-3(a).

D. Unbalanced pricing. Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or sub-line items. An offer that is determined to be unbalanced may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

4. Past Performance: Past Performance Information Retrieval System (PPIRS) will be used as part of the responsibility determination made IAW FAR 9.104-1. The Government reserves the right to obtain information relative to present and past performance on its own

5. Point of Contacts (POC): The POCs for this acquisition are: CS, 2d Kasheka Codner, email at kasheka.codner@us.af.mil and CO, Arthur Morales, email at arthur.morales@us.af.mil. Any questions regarding this SAPR must be submitted by email to the POCs above by 12:00pm (MST), 27 November 2020.