Attachmnet B - Scope of Work.pdf

Scope of Work - RR25-12 Attachment : B

Scope of Work: Utah Army National Guard Environmental Assessment for the Establishment & Operation of a Limited Army Aviation Support Facility at Cedar

City, Utah

1. Introduction

This Scope of Work (SOW) is to complete an Environmental Assessment (EA) for the establishment and operation of a Limited Army Aviation Support Facility (LAASF) in Cedar City, Utah. The Utah Army National Guard (UTARNG) will be utilizing a leased private hangar for the proposed aircraft operations. This project is subject to availability of funding. If funded, the funds will need to be obligated before the end of the federal Fiscal Year. This is mostly likely early-mid September 2024.

1.1 Background

The UTARNG is proposing to establish and operate a limited rotary wing aviation presence in Cedar City, Utah. This facility is necessary due to operational requirements for enhanced readiness, operational footprint requirements, restructuring, domestic operations support, and anticipated requirements to the UTARNG generated by Aviation Modernization. Utah is geographically large with vast expanses of high desert and tall mountains which limits the realistic operational reach of rotary wing support. The lack of aviation presence in southern Utah is causing an ever-increasing, noticeable gap in aviation capability which is magnified during domestic support operations. Operating an LAASF in southern Utah would also allow interagency training with active-duty Air Force stationed at Nellis Air Force Base (NAFB). The Governor of Utah, The Adjutant General of Utah (TAG) and National Guard Bureau (NGB) Aviation and Safety Division (ARNG-AV) recognize the need for a greater aviation footprint in southern Utah.

The project is located in Cedar City, Utah at the Cedar City Airport at 2560 Aviation Way St, Cedar City, UT 84721 (Figure 1). Mountain training areas for landing zones, water bucket training areas at existing water bodies and a low-level flight training area associated with unit training are also indicated on Figure 2-4. Flight paths associated with use of the LAASF will be provided to the selected contractor.

1.2 Purpose of the EA

The purpose of the EA is four-fold: 1) Document the NEPA process in compliance with the below regulations; 2) Inform decision-makers and the public of the possible environmental consequences of the Proposed Action and its considered alternatives, as well as methods to reduce these impacts; 3) Allow for public (and other agency) input into the decision-making process; and 4) Allow for informed decision-making by the UTARNG and the NGB.

1.3 Scope of Work

Project Description

The UTARNG is requesting proposals for the completion of an EA to analyze the potential impacts of establishing and operating an LAASF in Cedar City, Utah. The LAASF will be utilized by UTARNG mailto:mlondon@utah.gov

Scope of Work - RR25-12 Attachment :B

Rotary Wing Aviation. The EA must follow the process and format as shown in the Army National Guard NEPA Handbook, 1 Oct 2023. The contractor shall perform all work associated with the identification of applicable legal requirements, identification of necessary notification, analyses, investigations, studies, and other work related to the preparation of the EA analyzing the proposed action(s), No Action alternative, and reasonable range of alternatives. The contractor should plan to follow the process shown in Table 6-1 taken from Volume II, Practitioner’s Guide of the NEPA Handbook. Volumes II and III provide relevant guidance. The EA and Decision Document shall be prepared in accordance with the NEPA of 1969 (Public Law 91-190); the President’s Council on Environmental Quality (CEQ) regulations (40 Code of Federal Regulations [CFR] 1500-1508); 32 CFR

651, Environmental Analysis of Army Actions; and the Army National Guard NEPA Handbook.

Attachment 1 to this SOW outlines the required format and content of an ARNG EA.

Throughout this process, the UTARNG and NGB will provide technical adequacy review and legal sufficiency review. The Decision Document for an EA is either a Finding of No Significant Impact (FNSI) or a recommendation to proceed to an Environmental Impact Statement (EIS). It is anticipated that this proposal will require a FNSI. This statement of work does not include preparation of an EIS.

NGB will be the signatory of the Decision Document.

The UTARNG will provide any existing environmental and support documents and information to the contractor. This information may be incorporated into the draft and final deliverables. The contractor will be provided a list of Agency contacts to help facilitate data collection and EA document completion in order to have a completed FNSI.

Available Related Documents Related documentation relevant to the UTARNG’s Proposed Action and this NEPA process includes:

• Army Regulation 95-1, Flight Regulations

• Army Regulation 71-32, Force Development and Documentation Consolidated Policies

• ARNG NEPA Handbook, 2023

• 32 CFR Part 651, Environmental Analysis of Army Actions

• Department of Army, Criteria and Procedures for Requests to Exceed Page and Time Limits for

Army National Environmental Policy Act Documents

• UTARNG Geographical Information System data

These documents, as well as other relevant documents including any in-progress work on developing the EA, will be provided to the Contractor at or before the Task 1 Project Kick-Off Meeting for use in the completion of the EA.

Results of Internal Scoping The UTARNG has conducted internal scoping concerning the proposed action. Based on these discussions, as well as current information concerning the Proposed Action and knowledge of the potential Region of Influence (ROI), the following resources will likely not be analyzed in detail because the Proposed Action will not result in significant effects:

• Aesthetics and Visual Resources

• Geology, Topography, and Soils

• Water Resources (ground, surface, floodplains, wetlands)

• Prime & Unique farmland

A full analysis and associated data gathering for the following resources will be needed:

• Cultural Resources

• Air Quality (including greenhouse gas emissions and climate change)

• Noise

• Land Use

• Biological Resources

• Environmental Justice, Protection of Children, Safety

• Socioeconomics

• Infrastructure

• Hazardous and Toxic Materials and Waste

Proposed Action

The proposed action consists of the Utah Army National Guard (UTARNG) establishing and operating a limited rotary wing aviation presence out of a Limited Army Aviation Support Facility (LAASF) in Cedar City, Utah in order to meet operational requirements for enhanced readiness, operational footprint requirements, restructuring, domestic operations support, and anticipated requirements to the UTARNG generated by Aviation Modernization. The UTARNG currently operates out of an AASF in West Jordan, Utah. This action will fill an existing coverage deficiency for helicopters reaching portions of southern Utah and allow interagency training with active-duty Air Force stationed at Nellis Air Force Base (NAFB). The proposed action would include operation out of an existing hangar located at the Cedar City Airport at 2560 Aviation Way St, Cedar City, UT 84721; flights associated with use of the LAASF; flights and training missions at and with NAFB; and other training flights in the local area surrounding Cedar City (mountain training areas, water bucket training areas, and low-level flight training area).

Alternatives Considered

In addition to the Proposed Action, the UTARNG analyzed a No Action Alternative. Under the No Action Alternative, the Proposed Action would not be implemented, and current aviation operations would continue out of existing facilities. This alternative would limit the capability of the UTARNG to carry out its assigned mission to provide adequate aviation presence in southern Utah, causing an ever-increasing gap in aviation capability which is magnified during domestic support operations. Under the No Action Alternative, UTARNG units would be required to use existing facilities and plan for a longer reaction time to potential domestic support operations in the southern portion of the state. The No Action Alternative is addressed in this EA to provide a baseline to compare impacts associated with the Proposed Action. Although the No Action Alternative would not meet the purpose of or need for the Proposed Action, this comparative analysis within the EA is presented as required under federal law

(NEPA).

Alternatives Considered by Eliminated

The EA will need to document the alternatives considered but eliminated from further analysis. The UTARNG will provide documentation of other site (s) considered and the reasoning for their elimination from further analysis. The Contractor will need to include this information in the EA.

Scope of Work Details

The Contractor shall prepare the EA in accordance with the guidelines for content and format set forth in the ARNG NEPA Handbook (2023) and perform all work associated with the identification of applicable legal requirements, identification of necessary notification, analyses, investigations, studies, and other work related to the preparation of the EA analyzing the proposed action(s), No Action alternative, and reasonable range of alternatives. The Contractor shall support UTARNG in the execution of the EA requirements, and the development of related studies and documentation to determine potential impacts of the proposed action and alternatives. The Contractor shall determine the environmental consequences of the proposed actions and its alternative actions through data collection and analysis, and document them in the EA. Narrative justification shall be rendered for inclusion in the EA concerning any resource area not carried forward for detailed analysis. The narrative justification should provide a concrete link between the analysis and the conclusion of findings. The analysis should support and explain the conclusion. In addition, Cumulative Effects shall be evaluated, assessed, and included in the EA.

The Contractor shall coordinate with applicable UTARNG personnel to plan site visits for data collection and/or conduct interviews with environmental, real property and aviation staff, as necessary.

The Contractor shall obtain all information supporting preparation of the EA and shall coordinate with local, state, and federal agencies as required for data collection. The Contractor shall support UTARNG with the production of and any necessary follow-ups to consultation(s) with relevant agencies (e.g., United States Fish and Wildlife (USFWS), Utah State Historical Preservation Office (SHPO), federally recognized tribes, etc. The UTARNG will then print, sign, and mail all consultation letters. All references and data collected will be stored at a central repository (Administrative Record) developed by the Contractor and submitted to UTARNG for their records. In the preparation of the EA, the Contractor shall clearly state the nature of the project and the problem(s) they are intended to resolve and discuss how the Proposed Action and its alternatives would solve the problem(s). The Contractor shall discuss the relevant general background information as it applies to the proposal, address the specific information of that particular proposed action and summarize its objectives. The Contractor shall also discuss all of the impacts on the environment, whether positive or negative.

The EA shall provide sufficient, documented information to either result in a FNSI, or in a determination that an EIS is required. If there are significant impacts affecting the quality of human health and the environment associated with the planned actions, the Contractor shall recommend that an EIS be prepared.

If, at any point during this process, significant impacts (that cannot be reduced to less than-significant levels), or any other situation that would necessitate preparation of an EIS, are identified, the Contractor will immediately notify the UTARNG, both in verbal and written forms. Progress of the EA will be deferred until a meeting can be held between the Contractor and the UTARNG to determine the future course of action.

It is assumed this EA will meet the requirements set forth in the Department of Army’s Memo Criteria and Procedures for Requests to Exceed Page and Time Limits for Army National Environmental Policy Act Documents, which requires Army National Guard EAs to be no more than 75 pages, not including appendices (40 CFR § 1501.5(g)), and be completed within one year of the approval of the Description of Proposed Action and Alternatives (DOPAA) by NGB.

All draft documents (draft DOPAA, draft noise analysis, draft EA, draft FNSI) must include line and page numbers. All draft documents will be provided to UTARNG in Word, to allow for easier agency review along with an errata sheet.

1.4 Tasks

Task 1: Project Management

The project will be managed for technical aspects of the proposed actions and alternatives and anticipated environmental impacts, as well as production of draft and final documents in a form compliant with federal NEPA regulations and the ARNG NEPA Handbook. The management team will plan, prepare materials, conduct and evaluate scoping activities and public meetings and create and maintain a website to provide project information to stakeholders and the public.

The consultant will be responsible to coordinate, on a minimum every other week basis, with the UTARNG’s POC via telephone and/or e-mail. In this fashion, the UTARNG will be continually and regularly updated and informed as to the progress of this project, an essential component to ensure the conduct of a smooth, efficient, timely, and well-coordinated NEPA process.

The consultant will manage the schedule, budget and the deliverables by conducting in-house team meetings, coordinating activities with any other consultants, and implement quality control and quality assurance procedures for all deliverables.

Task 2: Project Kick-Off Meeting and Preliminary Data Gathering

The kick-off meeting is proposed to occur within 14 days of the contract execution. The UTARNG Point of Contact (POC) will work with the Contractor during this time to establish a timeline for the project.

The Contractor will attend a project kick-off meeting with UTARNG personnel either in-person or virtually. Prior to the meeting, the Contractor will provide the UTARNG personnel with a detailed agenda for the meeting, including times and topics.

During this meeting, the Contractor will conduct a fact-finding mission and an in-depth discussion of the components of the Proposed Action to facilitate development of the Proposed Action and Alternatives.

As a part of this kick-off meeting or at a later date, a site visit to the leased hangar will be completed;

and Proposed Action needs, objectives, and plans will be discussed and formalized; and the Contractor should complete all necessary local information and data gathering.

At this meeting, the Contractor will be furnished with copies of available documents relevant to the preparation and conduct of this EA, including those listed above in Section 1.2, as available. As a responsibility of the UTARNG, all concerned and knowledgeable representatives of the UTARNG will be available during this meeting to answer questions concerning, and to discuss components of, the Proposed Action and any other information relevant to the completion of the EA.

Task List Every other week email/phone call updates with UTARNG POC In-House Team Meetings Coordinate all consultant activities QA/QC of Environmental Documents Tracking, QA/QC, management, and preparation of GIS deliverables associated with project and resources analyzed in detail Provide and maintain secure central repository for all project files, including data Provide and maintain secure central repository for all project electronic communications Central project liaison/coordinator Maintain project work schedule and tracking Provide and maintain secure and public server space for project webpage Produce and maintain project information logs, including meeting, phone, correspondence Graphics oversight and support Programming oversight and support

The Contractor will provide the UTARNG with a meeting summary within 15 days of the kick-off meeting (provided as an electronic file via email) detailing the results of this meeting, including but not limited to action items, suspense dates, final timeline for the EA, and deliverables.

Task List Two (2) project team members to attend meeting Evaluate existing site data and provide a summary of supplemental data required Prepare meeting materials Seven (7) days prior to the meeting, prepare and distribute a detailed agenda Conduct a general reconnaissance of the site Record meeting minutes Prepare letter summarizing meeting, action items, suspense dates, schedule, and deliverables Prepare work schedule

Task 3: Preparation of Draft DOPAA

The Contractor will synthesize the information discussed at the kick-off meeting, formalize the discussion of the various alternatives considered, and prepare the Description of Proposed Action and Alternatives (DOPAA) based on the information. The DOPAA will include a formal Purpose and Need Statement, Description of the Proposed Action (preferred alternative), and Description of Alternatives Considered. The DOPAA will also include draft figures identifying the proposed action and alternatives.

Attachment 1 to this SOW outlines the required format and content of an ARNG EA.

For the purposes of estimating level of effort, the Contractor may assume that the EA will examine two alternatives in depth: the No Action Alternative (as required under NEPA), and the Preferred Action Alternative. The Contractor will need to include information on the Alternatives Considered but Eliminated, which were additional alternatives previously considered but subsequently rejected, and discuss in detail the rationale for their rejection. The Contractor will provide UTARNG POC an electronic copy (in Word) of the DOPAA, including figures. The UTARNG POC will be responsible for circulating the draft DOPAA internally to NGB and collecting comments from all reviewers. Comments will be provided to the Contractor for revision of the DOPAA and initiation of the Preliminary Draft EA.

Task List Read and become familiar with relevant documents provided by the UTARNG Prepare written portion of dDOPAA that includes a formal Purpose and Need Statement, Description of the Proposed Action, and Description of Alternatives Considered (the No Action Alternative and the Preferred Action Alternative)

a. Develop Purpose and Need Statement

b. Describe the Preferred Action(s)

c. Describe the Alternatives considered

Prepare project figures and maps Provide, via email, the dDOPAA and figures

Scope of Work for Contract #XXXXX Attachment : B

Task 4: Project Scoping (Intergovernmental and Interagency Coordination of Environmental Planning and Native American Consultation [IICEP and NAC])

Under the direction of and in consultation with the UTARNG POC, the Contractor and UTARNG will initiate correspondence with pertinent regulatory agencies regarding the proposed action and informing these agencies of the EA process. Contacts will include, at a minimum, the following: United States Fish and Wildlife Service (USFWS), Utah State Historic Preservation Office (SHPO), Federally Recognized Tribes, Federal Aviation Administration, Utah Department of Environmental Quality, Environmental Protection Agency (EPA), Cedar City, and Cedar City Regional Airport. The Contractor will prepare a draft package of correspondence to these agencies and will submit this package electronically to the UTARNG POC for review and approval. The Contractor will incorporate any changes required by the UTARNG and will send a final package electronically (in Word and PDF) to the UTARNG POC for signature. All correspondence will be signed by the appropriate UTARNG representative and sent out on appropriate letterhead. The UTARNG will be responsible for mailing these letters to the agencies, with return responses directed to the Contractor. One complete set of all correspondence to and from the agencies will be packaged by the Contractor and included in an appendix in the final document.

As part of this process, the consultant will assist the UTARNG in conducting formal consultation with Federally-recognized Native American Tribes as required under DoD Annotated Policy Document (27 October 1999 Memorandum) for the DoD American Indian and Alaska Native Policy. These entities shall be invited to participate in the EA process as Sovereign Nations per Executive Order (EO) 13027.

Based on the UTARNG’s Integrated Cultural Resources Management Plan (ICRMP), a total of eight tribes will be consulted. The consultant will assist the UTARNG by providing draft letters to these entities informing them about the EA process and seeking their participation and input. The UTARNG will generate the final NAC letters and send them to the tribes with electronic copies of the Draft EA. The consultant will not initiate any Native American consultation.

The consultant will coordinate and schedule an Agency/Stakeholder Scoping Meeting where resource and land management agencies/stakeholders can attend to learn more about the proposed project and provide input. This meeting will include the preparation of an invitation, agenda, hand-outs, and presentation materials. Meeting minutes and other necessary documentation will be kept by the consultant and submitted to the UTARNG POC accordingly. This meeting will be held at a public facility (with minimal cost) during business hours (i.e. 8am – 5pm).

In addition, the consultant will coordinate and schedule a Public Open House to be held in the same public facility and on the same day as the Agency/Stakeholder Scoping Meeting. The Public Open House would begin after the Agency/Stakeholder Meeting concluded (i.e. 4-7 PM). This meeting will allow the public to learn more about the proposed project and provide input. It will include preparation of public notification materials and their distribution through an appropriate method (mail, utility bills, city newsletters, fliers or website). The consultant will prepare appropriate hand-outs, presentation materials, sign-in sheets, and comment forms. Comment received from the public will be collected, summarized, and submitted to the UTARNG POC.

Following the Agency/Stakeholder Meeting the consultant will be available to meet with any interested agency or group one-on-one to discuss specific project concerns.

Task 5: Noise Analysis

The Contractor will conduct a noise analysis for the proposed operations at the LAASF and associated training areas (Figures 1-4). The analysis must be completed by the Army Environmental Noise Branch or a company that has documented experience completing noise analysis for military aircraft matching or equivalent to the aircraft associated with this project. The noise analysis should look at the proposed usage by UTARNG aviation assets, including UH-60L/M Blackhawks and AH-64D/E Apaches. The noise analysis should include noise measurement data, operational/usage data, and/or other elements of noise modeling. The noise analysis should include noise generated from operation and training activities. The noise analysis should include cumulative noise data for the parcels adjacent to the LAASF. The UTARNG will provide projected flight pattern information, information of projected use/operation, and basic information of each airframe to aid the Contractor in developing the noise analysis. The Contractor will provide a draft copy (in Word) of the noise analysis for review and comment by UTARNG personnel. The final noise analysis should be provided to UTARNG in both Word and PDF. The final Noise Analysis Report will be included in the appendices to the final EA.

Task List Conduct noise analysis on operation and training activities Prepare project figures and maps (some provided by UTARNG) Provide, via email, the draft noise analysis and figures Incorporate comments and finalize noise analysis for incorporation into EA

Task List Prepare a list of agencies and contacts that may have interest in the project Prepare draft scoping letter Prepare draft mapping to accompany scoping letter Assemble draft scoping package of correspondence Submit draft scoping package electronically to the UTARNG for review and approval Incorporate any changes to scoping package required by the UTARNG Submit final scoping package electronically to the UTARNG for distribution Coordinate and schedule Agency/Stakeholder Scoping Meeting Prepare Agency/Stakeholder Scoping Meeting materials Coordinate and schedule Public Scoping Meeting Prepare Public Scoping Meeting materials Notify agencies/stakeholders of Scoping Meeting Invite interested public to Public Scoping Meeting Submit prepared materials for both meetings to UTARNG for review, incorporate changes Four (4) staff to attend both the Agency/Stakeholder and Public Scoping Meetings Prepare letter summarizing Agency/Stakeholder Meeting - Submit to UTARNG Summarize comments received at the Public Scoping Meeting - Submit to UTARNG Provide one (1) complete set of all scoping correspondence sent and received to the UTARNG Meet with any interested agency to discuss specific project concerns (assume two (2) staff for ten (10) meetings Assist UTARNG in conducting NAC scoping by providing a draft letter

Task 6: Preparation of the Internal Draft EA (idEA)

Using the information gathered from Tasks 1-5, coupled with existing data, the Contractor will complete the idEA for the Proposed Action. The idEA will be prepared in accordance with the guidelines for content and format set forth in the ARNG NEPA Handbook (2023), the NEPA, CEQ guidelines, and 32 CFR 651. NOTE: this idEA is an internal draft and will follow the ARNG NEPA Handbook timeline.

The consultant's preparation of the idEA, and subsequent EA submittals, is conditioned upon the assumptions outlined in Section 1.5 of this SOW. The consultant will complete data synthesis for all resources identified to be of specific focus as required for a legally adequate EA. The consultant will conduct a reconnaissance of the site to reconnoiter the project area(s) of effect, and to gather site specific data to supplement existing data. Upon completion of this task, the Contractor will provide the UTARNG POC with an electronic copy of the idEA (in Word) and associated standard ARNG Errata Sheet (example will be provided to Contractor). The UTARNG POC will be responsible for circulating this document to NGB (45 days), cooperating agencies and within the UTARNG; for de-conflicting Government comments; and for providing the Contractor with one package of consolidated comments within a standard ARNG Errata Sheet format. The Contractor with work with UTARNG to address substantive comments. These comments and responses will be incorporated into the dEA, Task List Prepare idEA in accordance with the ARNG NEPA Handbook (2023), the NEPA, CEQ guidelines, and 32 CFR 651. The major components of the EA will include:

a. Signature (review and approval) Page

b. Purpose and Need for the Proposed Action

c. Description of the Proposed Action and Alternatives

d. Affected Environment

e. Environmental Consequences

f. Comparison of the Alternatives and Conclusions

g. References

h. Glossary

h. List of Preparers

i. Agencies and Individuals Consulted

j. Appendices

Prepare Cumulative Effects Analysis Prepare Mitigation and Monitoring Commitments Prepare Agency Consultation Section Provide electronic copy of the idEA to the UTARNG POC

Task 7: In-Progress Review (IPR) Meeting on idEA

The consultant will attend a meeting to discuss UTARNG comments on the idEA. The consultant will record meeting minutes, including received written comments, and will furnish the UTARNG POC with an electronic copy of the meeting minutes.

Task List Two (2) project team member to attend meeting Record meeting minutes and receive written comments Prepare letter summarizing meeting and understanding

Task 8: Preparation of the Preliminary Draft EA (pdEA)/dNOA

Upon completion of Task 7, the consultant will update the idEA, as appropriate, and prepare the pdEA and dNOA. The consultant will also provide a completed Errata Sheet, identifying how each comment was addressed. The consultant will provide electronic copies to the UTARNG POC. The UTARNG POC will forward the pdEA/dNOA to the NGB for review and comment. The UTARNG POC will be responsible for circulating this document internally (and to NGB), for collecting Government comments, for de-conflicting Government comments, and for providing the consultant with one package of comments within a standard ARNG Errata Sheet format.

Task List Address UTARNG comments on the idEA and prepare pdEA Prepare Errata sheet with comments Compile master Errata sheet with all UTARNG comments Submit master Errata sheet to UTARNG Prepare DNOA Provide electronic copy to the UTARNG POC

Task 9: In-Progress Review (IPR) Meeting on pdEA/dNOA

The consultant will attend a meeting to discuss UTARNG comments on the idEA. The consultant will record meeting minutes, including received written comments, and will furnish the UTARNG POC with an electronic copy of the meeting minutes.

Task List Two (2) project team member to attend meeting Receive written comments Record meeting minutes and receive written comments Prepare letter summarizing meeting and understanding

Task 10: Preparation of the Draft EA (dEA) / NOA

The consultant will synthesize comments received on the pdEA/dNOA and will prepare the dEA/NOA.

The consultant will furnish the UTARNG POC with an electronic copy of the dEA/NOA. The consultant will also provide a completed Errata Sheet, identifying how each comment was addressed.

The dEA will be made available for a 30-day public comment period, concurrent with the publication of a Notice of Availability (NOA) (which will be completed by the Contractor). The Contractor will be responsible for developing the NOA and providing an electronic copy (in Word) for review and comment from UTARNG POC and Public Affairs. The Contractor will be responsible for publication of the NOA in local newspapers (The Spectrum, Salt Lake Tribune, and Deseret News). The Contractor will also make available a copy of the dEA at the Cedar City Public Library, which must be identified in the NOA. The consultant will also work with the UTARNG POC to provide the dEA to tribes and agencies that have requested input into the project. Public comments will be submitted to UTARNG for review and staffing and be then submitted to the Contractor. Comments will be included in an appendix of the final document.

The consultant will coordinate and schedule a Public Comment Meeting. This meeting will allow the public to learn more about the preferred alternative, anticipated impacts, and to provide comment. It will include preparation of public notification materials and their distribution through an appropriate method (mail, utility bills, city newsletters, fliers or website). This meeting will be “open house” format and be held at a public facility (with minimal cost) in the late afternoon and early evening (i.e. 4-7 PM) of a weekday. No stenographer will be provided to record verbal comments. The consultant will prepare appropriate hand-outs, presentation materials, sign-in sheets, and comment forms. Comment received from the public will be collected, summarized by the contractor, and submitted to the UTARNG POC.

Task 11: Preparation of Preliminary Final EA (pfEA)/pdFNSI/dNOA

Upon closure of the public comment period, the UTARNG POC will collect all comments generated and will furnish the consultant with one package containing these comments. The consultant, working with the UTARNG and the NGB, as appropriate (via teleconference), will prepare responses to comments in concert with preparing the pfEA. The consultant will also complete a standard Errata Sheet with all received comments, including identifying how each comment was addressed.

The remainder of this SOW assumes that no new or significant issues will arise through the public comment period that will delay or alter the herein outlined course of the EA process. Should significant issues or impacts that trigger the need for an EIS be identified at this point, or at any point within the EA process, the consultant will implement the procedures outlined under Section 1.3, potentially leading to the preparation of a Notice of Intent (NOI); preparation of a NOI is not included in this SOW.

The consultant will prepare the pfEA and the pdFNSI, if appropriate (as opposed to a Notice of Intent [NOI] to complete an EIS, see above note), as well as a dNOA, and will furnish the UTARNG POC with electronic copies of each document.

The UTARNG POC will be responsible for submitting the document for NGB for review; collecting, consolidating, and resolving conflicts with all UTARNG and NGB comments; and providing the

Task List Address comments received on the pdEA/dNOA Prepare Errata Sheet with comments Compile Errata Sheet identifying how each comment was addressed Submit Errata Sheet to UTARNG Prepare dEA/NOA Provide electronic copy of the dEA/NOA to the UTARNG POC Publish NOA in three local papers Coordinate with UTARNG POC to provide dEA to appropriate tribes and agencies Distribute bound copies to public places, including local libraries and city offices Coordinate and schedule Public Comment Meeting Prepare Meeting materials (information boards, handouts, sign-sheets, comment forms) Invite/notify agencies and interested public Submit prepared meeting materials to UTARNG for review, and incorporate changes Two (2) staff to attend public comment meeting Collect and summarize comments received at the public comment meeting consultant with one complete set of Government review comments within a standard ARNG Errata Sheet format.

Task List Address public comments received on the dEA Prepare Errata sheet with comments Compile master Errata sheet identifying how each comment was addressed Submit Errata sheet to UTARNG Prepare pfEA/pdFNSI (if appropriate)/dNOA Provide electronic copies of the pfEA/pdFNSI/dNOA to the UTARNG POC

Task 12: In-Progress Review (IPR) Meeting on pfEA/pdFNSI/dNOA

The consultant will attend a meeting to discuss UTARNG and NGB comments on the pfEA/pdFNSI/dNOA. The consultant will record meeting minutes, including received written comments, and will furnish the UTARNG POC with an electronic copy of the meeting minutes.

Task List Two (2) project team members to attend meeting Record meeting minutes and receive written comments Prepare letter summarizing meeting and understanding

Task 13: Preparation of Final EA (fEA)/dFNSI/NOA

The consultant will respond to comments received on the pfEA/pdFNSI/dNOA and will prepare the fEA/dFNSI/NOA. The consultant will furnish the UTARNG POC with electronic copies of the fEA/dFNSI/NOA. The consultant will also provide a completed Errata Sheet, specifying how each comment was addressed.

The consultant will be responsible for publishing the NOA in 3 local newspapers (Salt Lake Tribune, Deseret News and Provo Daily Herald) of general circulation per the requirements in the ARNG NEPA Handbook (2023).

The consultant will distribute copies of the fEA to two (2) local libraries and three (3) city offices. The consultant will coordinate with UTARNG POC to provide the fEA to tribes and agencies that have requested input into the project.

After completion of the 30-day public review period on the fEA/dFNSI, the consultant will assist the UTARNG in responding to any public comments received. This assistance may include assisting the UTARNG in preparing response letters, or assisting the UTARNG in revising the FNSI, as appropriate.

The UTARNG POC will be responsible for circulating this document to NGB and the cooperating agencies, for collecting Government comments, for de-conflicting Government comments, and for providing the Contractor with one package of comments within a standard ARNG Errata Sheet format.

The Contractor will also provide a completed Errata Sheet, specifying how each comment was addressed.

Task List Address comments received on the pfEA/pdFNSI/dNOA Prepare Errata sheet with comments Compile master Errata sheet identifying how each comment was addressed Submit Errata sheet to UTARNG Prepare fEA/dFNSI/NOA Provide electronic copies of the fEA/dFNSI/NOA to the UTARNG POC Publish NOA in three local papers Coordinate with UTARNG POC to provide fEA to appropriate tribes and agencies Distribute fEA bound copies to public places, including local libraries and city offices Assist UTARNG in responding to public comments

Task 14: Administrative Record

The Contractor will be responsible for maintaining the Administrative Record (AR) for the project in accordance with the ARNG NEPA Handbook (2023) and will provide the AR to the UTARNG upon completion of the project prior to final payment by the UTARNG. The Contractor should provide one hardcopy, digital PDF copy, and one CD copy of the final AR. The AR initiates at project Notice to Proceed (NTP) and terminates on the date of the Final FNSI.

Task List Maintain AR in accordance with ARNG NEPA Handbook (2023) Assemble AR for submittal Review AR for completeness Submit one (1) hardcopy, one (1) digital PDF, and one (1) CD of the AR to the UTARNG

1.4 Period of Performance

The UTARNG anticipates execution of this project will occur based on Table 6-1 referenced earlier in this SOW and of the ARNG NEPA Handbook (2023). This includes required preparation and revision time, as well as review/comment periods, starting from the date of contract initiation and terminating upon submission of the AR.

Period of Performance will begin once the contract is awarded. The Contractor shall establish a work schedule within seven (7) calendar days from the effective date of the notice to proceed. Work shall begin within 14 days after award of the contract. The Contractor shall continue performance of the work under the contract without delay or interruption except by causes beyond their control. The Contractor shall complete all work required within the time specified in the work schedule.

Delays: The contractor is expected to complete all contract performance in a timely manner, regardless of the contractor’s workload, including any work being performed under other state contracts. A delay or failure to perform may be considered excusable when the delay or failure arises from causes beyond the control and without the fault or negligence of the Contractor or subcontractor. Examples of these causes are (1) acts of God or of the public enemy, (2) acts of the State in either its sovereign or contractual capacity, (3) fires, (4) floods, (5) epidemics, (6) quarantine restrictions, (7) strikes, (8) freight embargoes, and (9) unusually severe weather. In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor or subcontractor.

Upon request of the Contractor, the Contracting Officer shall ascertain the facts and extent of the failure.

If the Contracting Officer determines that any failure to perform results from one or more of the causes above, the delivery schedule may be revised, subject to the State’s contract termination rights under the contract.

This timeframe may be reduced or extended as necessary to meet internal deadlines and constraints. For example, review times for allotted for UTARNG staffing may be reduced or extended, if necessary.

1.5 List of Assumptions

The consultant may make the following critical assumptions as part of this SOW:

• The UTARNG will provide hard and digital (e.g., GIS files) copies of existing documents, data, figures, and maps related to the Proposed Action, if available.

• Project graphics will be generated by the contractor using GIS technology for ease of use, modification, and input into the UTARNG electronic database.

• Any spatial data collected by the contractor as a part of this contract must be delivered to the UTARNG POC in a useable format meeting NGB and USGS Standards. Further information can be cooperated between the contractor & UTARNG POC.

• The UTARNG will identify and designate specific POCs for the contractor to facilitate data gathering and communication. The UTARNG POC will be responsible for: coordinating and forwarding document submittals, publications, notices, and other related information to the NGB; coordinating, conducting, and staffing project meetings with appropriate UTARNG personnel; and consolidating comments on draft deliverables from involved UTARNG and NGB personnel (e.g., training staff, facilities staff, environmental staff) for the contractor, and for forwarding these consolidated comments to the contractor.

• No new projects or actions will be added throughout the course of this NEPA process. In other words, the contractor may assume that the DOPAA will not change substantially, in terms of location, scope, magnitude, or sub-components, after completion of Task 3. Evaluation of any additional alternatives, aside from the # alternatives listed under Task 2, or projects which may be identified in the future may require a modification of level of effort (and cost) by the contractor.

• The contractor will not complete any required permit applications for the Proposed Action(s), or assist the UTARNG with obtaining any required permits as part of this SOW.

• Access to the alternatives will be available at the times arranged between the consultant and the

UTARNG.

• The schedule, outlined in detail in Table 6-1, will be followed. This schedule is based on guidance provided by the ARNG NEPA Handbook (2023).

• The project proponent and lead agency will be the UTARNG, under direction from the NGB, and no other lead federal agencies will be involved in this process.

1.6 Contractor Furnished Property and Services

The Contractor shall furnish all labor, equipment, supervision, transportation, materials, operating supplies and incidentals to perform all work as set forth in the specifications. Contractor will also need to provide their own lodging, food, transportation, and tools to complete the project. Equipment shall be free of fluid leaks and be in good operating condition.

Equipment and Workmanship All equipment and/or materials incorporated into the work covered by this contract shall be of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. All work under this contract shall be performed in a skillful and workmanlike manner. The State may require, in writing, that the contractor remove from the work any employee deemed by the State to be incompetent, careless, or otherwise objectionable.

Environmental Considerations

1. Use of 2-wheel and 4-wheel vehicles are only permitted on existing dirt roads. Off-road travel will not be allowed within the project area.

2. In cases of high fire danger crews need to coordinate with POC to ensure proper safety.

3. Contractor is responsible for any damage to property or facilities.

Hazardous Materials

1. Use of Hazardous Materials and/or petroleum products requires that all appropriate State and Federal Regulations be complied with including, but not limited to, Materials Safety Data Sheets (MSDS) on hand and use of necessary Personal Protective Clothing (PPE).

2. On-site disposal of Hazardous Materials or Waste including hydrocarbons is not authorized. On-site disposal will subject the contractor to at least the cost of reclamation and the appropriate disposal of contaminated soil.

3. Incidental (de minimus) leaks from fittings, gaskets or ruptured hoses will not subject the contractor to remedial requirements. They will be considered to be normal and unavoidable losses. Continual leaks will be noted on inspection reports and corrected through maintenance required.

4. Maintenance and repair operations that require the draining of engines or hydraulic systems may be conducted on site only if the fluids are captured, containerized, and removed from public lands for proper disposal. Contractor is responsible for cleanup in accordance with the Camp Williams Emergency Spill Response Plan.

1.7 Acceptance

Based on submitted raw data and reports, if the quality level falls below contract specifications, the Project Manager will immediately notify the Contractor in writing and instruct the Contractor to improve the quality of work. If the quality of the work is not raised to an acceptable level after written notification, the Project Manager may issue a suspend work order to resolve the problem, during which time contract time will continue to run.

If UTARNG POC deems the work to be unsatisfactory, the Contractor shall rework areas designated by UTARNG POC until satisfactory work quality is obtained.

1.8 Compliance

• The contracted organization is responsible for any damage to or loss of National Guard equipment.

The Utah National Guard is not responsible for equipment reported missing or damaged.

• The contractor will not use or distribute any information without written release from the UTARNG.

Nobody will record military training activities.

• All materials generated under this project are the property of UTARNG. All materials, including field notes, photographs, GPS/GIS data, etc. shall be turned over to the UTARNG with the submission of the final documents.

• All activity outside designated project work areas requires consultation with the UTARNG POC, who may need additional environmental or other clearance.

• The awardee shall make no public or private announcements or disclosures relative to information used or generated in the performance of this SOW except as authorized by the UTARNG. All professional papers and/or presentations the awardee desires to make public shall be reviewed by the

UTARNG POC.

1.9 Special Considerations

All submittals, meeting minutes, correspondence, and reports are to be held in the strictest confidence.

Information (written, electronic, or verbal) pertaining to any aspect of the project is not to be released to the public without written permission from the Contracting Officer’s representative and UTARNG

POC.

Monthly cost and progress reports are required. All delivery orders issued against this SOW will be fixed price. Materials, reports, drawings, maps, photographs, notes, and other work developed in the performance of this SOW shall be and remains the property of the UTARNG and may be used on any other work without additional compensation to the consultant who performed the work. The consultant shall agree not to assert any rights and not to establish any claims with respect thereto. The consultant shall agree to furnish and provide access to all retained materials owned by the UTARNG.

1.10 Project Budget/Invoicing

This project is subject to the availability of funds.

Payment The UTARNG must receive the first invoice prior to September 30, 2024, for all work completed up to that point. All remaining invoices shall be submitted on a bi-monthly basis until completion of project.

Invoices will comply with all parts that apply:

1. Name and address of the contractor.

2. Invoice date and invoice number. (Contractors should date invoices as close as possible to date of mailing or transmission.)

3. Contract number or other authorization for supplies delivered or services performed (including order number and contract line item number).

4. Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed. (v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

5. Name and address of the contractor official to whom payment is to be sent (must be the same as listed in contract or in a proper notice of assignment).

6. Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

7. Taxpayer Identification Number (TIN). The contractor must include its TIN on the invoice only if required by agency procedures. (See 4.9 TIN requirements.)

8. Electronic funds transfer (EFT) banking information.

9. Any other information or documentation required by the contract (e.g., evidence of shipment).

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Utah

Salt Lake City

Cedar City Airport

ENVIRONMENTAL RESOURCES MANAGEMENT

12953 South Minuteman Drive

Draper, UT 84020

UTAH ARMY NATIONAL GUARD

0 1,250 2,500625 Feet

Scale 1:15,000 ¯ Projected Coordinate System: NAD 1983 UTM Zone 12N

Imagery: ESRI, Maxar

Layout Date: 8/20/2024

Author: Skylar Hansen

Reference Map

CUI

DRAFT The information on this map is for internal Guard planning purposes only. This map is a "living document", in that it is intended to change as new data become available and is incorporated into the Enterprise GIS database.

FOUO - For Official Use Only (DCRIT)

Category 3: Products for Internal Use Only

CUI

2560 Aviation Way St, Cedar City, UT 84721

Figure 1

Zion National Park

Cedar City

Capitol Reef National Park

Fishlake National Forest

Dixie National Forest

Richfield

Bryce Canyon National Park

Grand Staircase Escalante National Monument

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Utah

Salt Lake City

Mountain Training Areas

ENVIRONMENTAL RESOURCES MANAGEMENT

12953 South Minuteman Drive

Draper, UT 84020

UTAH ARMY…