Attachments 1 through 5.pdf

ATTACHMENT 1

CEMETERY MAP

SECTION D - CONTRACT DOCUMENTS, ATTACHMENTS, OR EXHIBITS

Attachments 1 through 5

Attachment 1 Cemetery Map

Attachment 2 Work Summary & Progress Report (Form)

Attachment 3 Rework Items List (Form)

Attachment 4 Guidance Specifications

Attachment 5 Work Assignment (Form)

ATTACHMENT 1

CEMETERY MAP

ATTACHMENT 2

WORK SUMMARY & PROGRESS REPORT

Period Covered:

From:

To:

Cemetery Location: Contractor:

ABRAHAM LINCOLN

NATIONAL CEMETERY

Project Title: Initial and Replacement Headstone Setting.

Contract No: ___________________________

Inspection / Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test some or all of the services that have been tendered for acceptance. The Government may require re-performance of nonconforming services at no increase in contract price. The Government shall exercise its post-acceptance rights—

1. Within a reasonable time after the defect was discovered or should have been discovered; and

2. Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

Work Completed & Submitted for Acceptance

(This form is not to be used as an Invoice)

Set new initial upright headstones or flat-markers.

Total # Upright Headstones or flat-markers Set:

_____________ / Ea

Cemetery Section(s): _________________

SEC GRAVES THRU

SEC GRAVES THRU

SEC GRAVES THRU

Set replacement upright headstones or flat-markers.

Total # Replaced Upright Headstones or Flat-markers Set

_____________ / Ea

Cemetery Section(s): _________________

Sec & Grave

Sec & Grave

Sec & Grave

Sec & Grave

Sec & Grave

Sec & Grave

Sec & Grave

Sec & Grave

Report below any circumstances which may have adversely affected work progress such as weather, turf conditions, strikes, delays by the Government, etc.

ATTACHMENT 2

Signature of Contractor: Date Signed: Signature of Cemetery Director/COR: Date Signed:

Note: Contractor shall sign confirming that services indicated have been completed. Government shall also sign in acknowledgment of receipt of the Progress Report.

Duplicate Form as Necessary

ATTACHMENT 3

REWORK ITEMS LIST

Contract No. and Title: SHEET ____ of ____

Contractor:

ITEM

NO.

DATE

IDENTIFIED

DESCRIPTION OF NON-

COMPLIANT ITEM LOCATION

CONTRACT

REQ’T

(Para. No.)

DATE

COMPLETED

BY

CONTRACTOR

(Contractor Sign and Date)

COR

REVIEW

(Initial and

Date)

ATTACHMENT 4

TECHNICAL SPECIFICATIONS

UPRIGHT HEADSTONE INITIAL AND REPLACEMENT SETTING

1.1 WORK OVERVIEW. This specification is provided as guidance to the Contractor in developing the requirements for its Work Performance Plan. The result of the Contractor’s performance must meet or exceed the requirements of this section. This section outlines upright headstone initial and replacement setting, aligning, backfilling, and compacting. The contractor shall provide all supervision, professional advice/guidance, labor, parts, materials, equipment, and personnel to provide the services defined herein.

1.2 RECORD KEEPING AND REPORTING. The Contractor’s Superintendent or his designee shall provide the COR with daily written reports accurately identifying all upright headstones set and replaced listed by deceased names and headstone numbers for each gravesite location.

1.3 GENERAL SPECIFICATIONS

1.3.1 The type of headstones to be used shall be determined by the COR through direction of the National Cemetery Administration and in accordance with the general plan of the cemetery.

1.3.2 Headstones are received at the cemetery on a continuous basis. The Contractor is required to set all initial and replacement headstones within eight (8) calendar days after notification from the COR. This time frame must be met regardless of the quantity or type of installations requested. All headstones received during the winter months must be set. Jackhammers or other mechanical means shall be used during frozen ground conditions. The contractor shall contact the COR with questions concerning accessibility.

1.3.3 The responsibility for ordering new or replacement headstones, checking for proper wording and initial inspection for damages shall be that of the COR or his authorized representative.

1.3.4 Cemetery personnel shall uncrate all headstones received, inspect them, and then notify the contractor for installation.

1.3.5 The Contractor shall remove any glue or crating material from the headstones that may adhere to the surface.

1.3.6 Headstones shall be protected to avoid damage or staining during transportation, staging, and setting. Headstones shall be separated by cardboard when stacked. If there is breakage or damage in any form due to the Contractor’s handling or negligence, the cost for replacement shall be borne by the Contractor.

1.3.7 The COR shall designate a suitable area for storage of the stones at the cemetery.

1.3.8 All temporary markers, floral, commemorative, or other type of decorations (arrangements) causing interference with the setting of upright headstones shall be carefully, and in an orderly manner, moved during the installation and moved back to all gravesites upon completion by the Contractor. Prior to removal, the Contractor shall verify the numbering sequence and location of the headstone and associated decorations or vases.

1.3.9 Prior to starting work in each new initial burial section, coordinate the correct permanent gravesite control markers and the required gravesite row/gravesite spacing layout dimensions with the COR.

1.3.10 Prior to setting any headstone or removing any upright headstone from their sockets, Contractor must verify headstone number is in sequence with adjacent headstones/markers to ensure the correct headstone/maker is being set on the correct gravesite.

1.3.11 Trees or shrubs obstructing headstones shall be noted and the COR notified for determination of remedial action or modification for installation.

1.3.12 The Contractor shall restore all damage caused during performance of this work. Repairs shall be completed by the Contractor within fourteen (14) workdays, unless otherwise agreed to with the COR.

1.3.13 Any upright headstones broken or damaged by the Contractor shall be reported to the

Cemetery Administrator or COR immediately in order that the grave can be properly marked. The Contractor shall be responsible for the cost of the headstone replacement.

All headstone replacements must be coordinated with the COR.

1.3.14 Any grid or sectional monuments disturbed, displaced or broken shall be replaced by the Contractor at his cost. All grids or sectional monuments disturbed, etc., shall be properly reset by a licensed land surveyor at Contractor’s expense.

1.3.15 Curbs, roads, walks, turf, trees, utilities, etc. exist above and below the ground that are damaged or disturbed by the contractor during performance of contract work shall be repaired at the expense of the contractor. The Contractor shall report on his/her weekly inspection report to the COR the following:

Number of initial headstones installed and what section ______Upright, ______Flat, ________Section(s);

Number of replacement headstones installed and what section ______Upright, ______Flat, ________Section(s);

1.3.16 The COR will verify the correct placement of each headstone installed and/or raised and realigned by the Contractor.

1.4 UPRIGHT HEADSTONE SETTING

1.4.1 Standard upright headstones are approximately 42 inches long, 13 inches wide, and 3 inches thick and weigh approximately 175 pounds. Headstones may vary in size and weight depending on their age with regard to the production date.

1.4.2 Prior to starting work in each burial section, coordinate the correct permanent gravesite control markers and the required gravesite row/gravesite spacing layout dimensions with the COR. Headstones shall be accurately adjusted and precisely installed on the correct gravesites by utilizing grave plotting maps, existing permanent gravesite control markers and/or temporary gravesite control markers (must be accurately and precisely installed) at the ends of each gravesite row.

1.4.3 Upright headstones for individual graves shall be erected on the centerline at the head of the grave with the inscription facing the grave. They shall be set plumb, in a line laterally, transversely, and diagonally with the headstones of other graves within the section. All upright headstones shall be set using a top string line, a face of headstone string line, a side of headstone string line and a transverse string line for proper alignment.

1.4.4 All measurements and string line set-ups shall be taken from established section gravesite control markers, not from previously set headstones, unless otherwise directed by the COR. All measurements shall be made in ascending grave number order.

1.4.5 At the start of work in each burial section, the first row of initial headstones in a burial section is to be inspected by COR for appearance, spacing, depth, alignment, plumb, height, accuracy, and smoothness in grade transition. No further setting of headstones shall be done until this first row has been inspected and accepted by the COR. It is the Contractors responsibility to notify the COR 24 hours in advance of when each of these inspections will be needed.

1.4.6 The normal height of 25 inches is the current standard height for headstone setting.

Minor deviations in this standard height are permissible only to provide a uniform appearance in the top line in order to compensate for slight ground rises or depressions within a burial section. In irregular terrain where sloping and uneven ground conditions exist, all headstones and markers shall be set at proper heights and levels to provide a flowing transition through uneven terrain. In new initial burial sections where no turf is present, headstones shall be set at a height that allows for normal height of 25 inches after topsoil, seed or sod is applied. Headstone height in new burial sections shall be determined by the COR. Initial and replacement headstones in old sections of the cemetery where such stones were not or cannot be set at the standard height of 25 inches shall be set at the same distance above the ground as the adjacent headstones provided, they can be set with the inscription above ground level.

1.4.7 Headstones may be removed from their sockets using wooden and/or metal clamps. If metal clamps are used, the area that contacts the headstone must be protected with a rigid fabric that shall prevent damage to and marking of the headstone. Headstones shall be lifted and transported or set by at least two (2) people unless special one-person devices are approved. Realignment, when consisting merely of straightening the headstone, may be accomplished by one (1) person. Contractor personnel shall use only tools and methods approved by the Contracting Officer Representative (COR) to lift and move headstones out of the ground; pick axes are not an acceptable tool.

1.4.8 WHEN HEADSTONES ARE REMOVED FROM THEIR SOCKETS, THEY SHALL

BE CAREFULLY STORED ON EACH ASSOCIATED GRAVESITE. Use care not to scratch or damage headstones in any manner. Once headstones are removed from the socket, do not place on dirt piles or mud; they should be protected from damage, soiling, or staining. The contractor shall be responsible for replacing damaged headstones and restoring all damage caused to turf during performance of this work. Each stone shall be placed so as to rest on its bottom edge and leaning against a substantial support at a safe and stable angle with the front inscription side up. The headstone shall be protected from direct ground contact while lying horizontally. The protection method shall be approved by the COR and shall be deterioration resistant. One example of an approved method is to support each headstone with two (2) pieces of 4x4 lumber. Alternate methods may be submitted for COR review. Cardboard shall not be used.

1.4.9 SOCKET EXCAVATION

1.4.9.a Upright Headstones: Sockets shall be dug with a three (3) inch clearance at the front, back, sides and underneath the headstone for total socket dimensions of ten (10) by nineteen (19) inches. Headstone sockets shall be dug to the required depth to meet the height and alignment requirements as specified in paragraph

1.4.6. See Exhibit A.

1.4.9.b All headstone sockets shall be clean and free of loose dirt and debris prior to adding Crushed Rock Base Material.”

1.4.10 UPRIGHT HEADSTONE INSTALLATION, BACKFILL, AND COMPACTION

1.4.10.a All headstone sockets shall be clean and free of loose dirt and debris prior to adding Crushed Rock Base Material.

1.4.10.b Moistened Crushed Rock Base Material shall be added and heavily tamped to

90% to 95% compaction in the bottom of the sockets to provide a minimum four (4) inch footing under the base of the headstone prior to the re-installation of the headstones. Moistened Crushed Rock Base Material shall be placed around all four sides of the headstones and compacted, providing for a minimum fourteen (14) inches depth of Crushed Rock Base Material along the sides of the headstone as measured from the bottom of the headstone.

Typically, there should be four (4) inches of space remaining from the top of the compacted Crushed Rock Base Material to the ground surface to allow tamped topsoil and grass seed to be applied, to match surrounding landscaping. The actual measurement shall vary depending on how much the headstone was raised or lowered and will be approved by the COR.

1.4.11 Crushed Rock Base Material Specifications:

1.4.11.a Crushed Rock shall be composed of limestone, granite, dolomite, or any other hard, sound rock that is produced by blasting and then crushing.

1.4.11.b Crushed Rock shall be clean, hard, tough, and durable fragments (excluding) schist, shale or slate) of uniform quality throughout and free of any detrimental quantities of soft, friable, thin, elongated or laminated pieces, disintegrated material, dirt, organic matter, oil, alkali, or other deleterious substances.

1.4.11.c Crushed Rock shall consist of hard durable fragments of particles of rock, free of stripping dirt, vegetation, and other foreign substances.

1.4.11.d Hardness: Resistant to breaking, crushing or crumbling.

1.4.11.e Shape: Sharp and angular (Do not use rounded pea gravel.)

1.4.11.f Gravel or Crushed Gravel mixed with filler, sand, crushed rock, or crushed stone are NOT an acceptable substitutes.

1.4.11.g Crushed Rock shall consist of the product obtained by crushing rock or stone so that is meets the following gradation requirements:

Sieve Size % Passing Particle Size % of Passing

1/2 inch 100 3/8 inch 70 – 90

No. 4 50 – 72 No. 8 35 – 55 No. 40 14 – 32 No. 200 4.0- 10.0

1.4.11.h The gradation of crushed rock shall comply with ASTM D-448. Sampling and sieve analysis shall be performed in accordance with ASTM D-75 and ASTM C- 136.

1.4.12 Compaction of Crushed Rock Base Material:

1.4.12.a The Crushed Rock Base Material shall be compacted in lifts not exceeding 1- 1/2” in thickness. Before compaction, moisten or aerate each layer as necessary to provide optimum moisture content. If the fines are dry at the time of compaction, use a very fine mist type hose and spray the Base Material sparingly. The moisture content of the material during placing operations shall be within ± 2% of the optimum moisture content as determined by ASTM D 1557. Compact each layer to 90% to 95% relative density. Do not perform compaction operations on excessively wetted soils.

1.4.12.b Tamping Tools: Shall be approved by COR prior to use. Tamping tools shall have sufficient impact area and weight to achieve 90% to 95% compaction of the Crushed Rock Base Material. Tamping tools made of wood or containing wood are not acceptable.

1.4.13 Existing headstone sockets that exceed the correct depth requirements shall be filled with sufficient Moistened Crushed Rock Base Material and compacted per the requirements of paragraph 1.4.12 to achieve the correct final depth. All headstone sockets shall be clean and free of loose dirt and debris prior to adding Crushed Rock Base Material. After filling in the deep sockets in this manner, proceed with installing the headstone.

1.4.14 In cases where headstone sockets need to be realigned/shifted, and/or re-dug, apply the following procedures:

1.4.14.a After removal of the headstone, backfill and compact the existing socket prior to digging the new socket. Backfill the existing socket with Moistened Crushed Rock Base Material. Thoroughly tamp to 90% to 95% compaction at each 1- 1/2” inch vertical intervals (1-1/2” inch lifts), leaving the last 4 inches at the top to have tamped topsoil and grass seed applied.

1.4.14.b The contractor shall dig/excavate the new socket in accordance with the requirements in paragraph 1.4.9.

1.4.14.c All headstone sockets shall be clean and free of loose dirt and debris prior to adding Crushed Rock Base Material.

1.4.15 The mean (or average) topsoil level shall be determined for the entire section to be aligned in all directions and approved by the COR. The Contractor shall use the mean (or average) topsoil level to allow all of the headstones in the section to be aligned vertically without having drastic changes in headstone heights (several inches) between the rows and columns of headstones in ALL directions. In irregular terrain where sloping and uneven ground conditions exist, all headstones and markers will be set at the proper height and overall level necessary to provide a smooth, flowing transition between ALL headstones in ALL directions through uneven terrain. The Contractor shall take the adjoining sections and/or terrain into consideration when determining the mean topsoil levels. IMPORTANT: To meet the requirement of a smooth, flowing transition, the Contractor may be required to set the headstones at a height other than at the required 25 inches above grade with approval by the COR. See Exhibit C.

1.4.16 Specific headstones in each burial section shall be chosen and designated to be “Key” stones (keystones) for use throughout the headstone setting process. See Exhibit B. All keystones are to be vertically plumbed and aligned by leveling the front, back, and sides while raising or lowering the headstone as necessary to achieve a height of 25 inches above the mean (average) topsoil level. These keystones are headstones that are visibly in line with the majority of the rest of the headstones in both the rows and the columns and are as close as possible to the proper measurements for that particular section of headstones. Keystones shall be at a maximum spacing of every 10th headstone or at a more frequent spacing as required in areas of sloped or rolling terrain in order to achieve a flowing transition between the rows and columns.

1.4.17 Install heavy string lines along the front, sides, tops, and transversely of all applicable Keystones. The string lines shall be laid out to the correct dimensions as determined by Keystones and the requirements of paragraphs 1.4.2, 1.4.3, and 1.4.4 such that the rows and columns are evenly spaced. All headstones shall be vertically plumbed and aligned by leveling the front, back, and sides while raising or lowering the headstone as required to achieve a height of 25 inches above the mean (average) topsoil level. IMPORTANT:

To meet the requirement of a smooth, flowing transition, the Contractor may be required to set the headstone at a height other than at the required 25 inches above grade with approval by the COR. These measurements shall be adhered to as closely as possible and may be adjusted to suit unique site conditions with approval by the COR. See Exhibit C.

1.4.18 All remaining headstones in the rows, columns, and transverse directions are then aligned along the string lines front to back, side-to-side, transversely, and match the required row and column spacing for the section. All remaining headstones are to be vertically plumbed and aligned by leveling the front, back, and sides while raising or lowering the headstone as required to achieve a height of 25 inches above the mean (average) topsoil level. See Exhibit C. The installation, adjusting, and setting of the remaining headstones shall meet all requirements of this contract.

1.4.19 A plus/minus (+/-) 1/8-inch maximum tolerance shall be maintained in the vertical, lateral, and transverse directions in accordance with the dimensional requirements of paragraphs 1.4.2, 1.4.3, and 1.4.4. The alignment of the headstones should be checked frequently during this process because the tamping of the headstones may move the headstone out of level or off the mark on the line.

1.4.20 Headstones shall be installed to within one degree fully vertical when measured on front and sides using a digital level.

1.4.21 The completed set headstones shall be anchored firmly in place so that the headstones are rigid with no give or play regardless of the soil and terrain conditions. All headstones shall be firmly set and anchored in place with no movement from forces subjected by the COR.

1.4.22 The measurements between rows or columns of headstones and between the headstones within each row or column may differ from one gravesite section to the next. This condition is to be discussed with COR where this is found to occur. Some variances may be allowed by the COR in order to keep the uniform appearance of headstones being aligned.

1.4.23 Headstones set shall be clean of all dirt, handprints, etc. by the close of the work day.

Cleaning techniques shall demonstrate a clear understanding of and the sensitivity to, such environmental issues as ground water contamination, wetlands, etc., and shall be consistent and fully compliant with all applicable OSHA, Federal, State, and County laws, ordinances and regulations. The contractor is responsible for contacting the local/state agencies to determine what ordinances, rules and regulations are applicable. Clean water shall be used to clean headstones. Cleaning techniques with water shall include high pressure spraying, scrubbing and/or rinsing. When water under pressure is used, such pressure shall not be greater than 500 psi. Excessive soil may be removed with plain water and a stiff brush (no wire brushes, bleach, or abrasive cleaners shall be permitted) followed by rinsing with clear water. If water used in cleaning should soften the soil around the base of the headstone so that the headstone is loose, care shall be taken not to tip the headstone out of plum or alignment. Care shall be taken to protect the turf area from damage. Any turf damaged by the Contractor shall be restored at Contractor’s expense.

1.4.24 Any upright headstones broken or damaged by the Contractor shall be reported to the

COR or the Cemetery Director immediately in order that the grave can be properly marked. The Contractor shall be responsible for the cost of the headstone replacement.

The cost of the replacement headstone(s) will be deducted from Contractor’s invoice(s).

All headstone replacements must be coordinated with the COR. Any existing permanent gravesite control markers, temporary contractor installed control markers, grid or sectional monuments that are disturbed, displaced, or broken shall be replaced and properly reset by a licensed surveyor at the Contractor’s expense. Curbs, roads, walks, turf, trees, utilities, etc. exist above and below the ground that are damaged or disturbed by the Contractor during performance of contract work shall be repaired at the Contractor’s expense. The requirements of this paragraph shall be completed by the Contractor within fourteen (14) workdays, unless otherwise agreed to by the COR.

1.4.25 Government furnished marble, granite or slate headstones that are permanently removed from a grave for any purpose shall be transported by the Contractor to an approved location on cemetery grounds.

1.4.26 Any headstones that are permanently removed from the gravesite by the Contractor, in addition to being transported by the Contractor, shall be appropriately destroyed by the Contractor at the approved location and the debris shall be placed in the Cemetery-provided dumpster. Proper destruction of the headstone shall ensure that the inscription is no longer legible, usually by breaking the headstone using a maul or sledgehammer.

1.5. FLAT MARKER INSTALLATION, BACKFILL, AND COMPACTION

1.5.1. Standard granite flat markers are approximately 18 inches long, 12 inches wide, 3 inches thick, and weigh approximately 50-70 pounds.

1.5.2. Flat markers shall be removed from their sockets per paragraph 1.4.7.

1.5.3. Over excavate the soil directly below each flat marker, an additional 5 inches deeper

(overall depth 9 inches). All headstone/marker sockets shall be clean and free of loose dirt and debris prior to adding Crushed Rock Base Material.

1.5.4. Backfill this same area (directly below each flat marker) with 5 inches min thickness of Crushed Rock Base Material heavily tamped to 90% to 95% compaction and leveled for the required alignment of the flat markers.

1.5.5. If leveling or adjustments to the grass paving system are required, do not adjust the grass paving system by filling just under the low edge or area. This shall leave a void under the center or other area under the flat marker. Fill under the entire flat marker area and work out the excess fill to provide a full firm base under the flat marker.

1.5.6. Directly underneath each flat marker, backfill the honeycomb voids of the grass paving system with Crushed Rock Base Material to fill the 1-inch high rings and all spaces between the rings, and compact this material into place. The Crushed Rock Base Material shall be flush with the top of the grass paving material. The flat markers shall rest directly upon the grass paving material, which shall act as a base for the flat markers.

1.5.7. Install the flat markers.

1.5.8. The normal height of 1 inch is the current standard height for flat marker setting. Minor deviations in this standard height are permissible only to provide a uniform appearance in the top line in order to compensate for slight ground rises or depressions within a burial section. In irregular terrain where sloping and uneven ground conditions exist, all markers shall be set at proper heights and levels to provide a flowing transition through uneven terrain. In new initial burial sections where no turf is present, flat markers shall be set at a height that allows for normal height of 1 inch after topsoil, seed or sod is applied. Flat marker height in new burial sections shall be determined by the COR.

1.5.9. If not already in place, install a continuous strip of grass paving system along the entire length of each flat marker row beginning at the edge of the first flat marker and continuing until reaching the far edge of the last flat marker in the same row. Grass paver system has been installed in established flat marker sections at the Abraham Lincoln National Cemetery. If the grass paving material must be spliced, this shall be done in accordance with the grass paving system manufacturer’s instructions.

1.5.10. Install heavy string lines along the front, sides, tops, and transversely of all applicable

Keystones. The string lines shall be laid out to the correct dimensions as determined by Keystones and such that the rows and columns are evenly spaced. All flat markers shall be vertically plumbed and aligned by leveling the front, back, and sides while raising or lowering the flat marker as required to achieve a height of one (1) inch above the mean (average) topsoil level. IMPORTANT: To meet the requirement of a smooth, flowing transition, the Contractor may be required to set the flat marker at a height other than at the required (1) inch above grade with approval by the COR. These measurements shall be adhered to as closely as possible and may be adjusted to suit unique site conditions with approval by the COR.

1.5.11. A plus/minus (+/-) 1/8 inch maximum tolerance shall be maintained in the vertical, lateral, and transverse directions in accordance with dimensional requirements. The alignment of the flat markers should be checked frequently during this process because the tamping of soil around or near the flat markers may move the flat marker out of level or out of alignment.

1.5.12. Backfill the remaining exposed areas around and between flat marker from top of the grass paving system with a minimum of four (4) inches of clean topsoil compacted firmly into place so that settlement shall not occur.

1.6 UPRIGHT HEADSTONE RAISE, LOWER, REALIGN, LEVEL, AND BACKFILL

1.6.1 WORK OVERVIEW

1.6.2 This section outlines upright headstone raise, lower, realignment, collar removal, reset, and backfill services, defined as work consisting of extracting, resetting, aligning, backfilling, and compacting upright headstones that are already in place which have shifted out of vertical and/or horizontal alignment and plumb, as well as inventorying and assuring accurate placement on each gravesite at the cemetery. The contractor shall provide all supervision, professional advice/guidance, labor, parts, materials, equipment, and personnel, to provide the services defined herein.

1.6.3 The COR will determine the beginning point and ending points in each gravesite section.

1.6.4 Upright headstone descriptions:

1.6.5 Standard upright granite headstones are approximately 42 inches long, 13 inches wide, 3 inches thick, and weigh approximately 175 pounds.

1.6.6 Other headstone types may exist and are not included in the contract scope of work unless otherwise specified.

1.6.7 All in-ground vases, temporary markers, floral, commemorative, or other types of decorations (arrangements) causing interference with the raise and realignment of upright headstone operation shall be carefully, and in an orderly manner, moved from and after completion of the work, moved back to all gravesites by the Contractor.

Prior to removal, the contractor shall verify the numbering sequence and location of the headstone and associated decorations or vases.

1.6.8 UPRIGHT HEADSTONE SETTING

1.6.9 Headstones shall be removed from their sockets per paragraph 1.4.7. All headstone sockets shall be dug with a three (3) inch clearance at the front, back, sides and underneath the headstone. Headstone sockets shall be dug to the required depth to meet the height and alignment requirements as specified in Section 1.6. All headstone sockets shall be clean and free of loose dirt and debris prior to adding Crushed Rock Base Material. Moistened Crushed Rock Base Material shall be added and heavily tamped to 90% to 95% compaction in the bottom of the sockets to provide a minimum three (3) inch footing under the base of the headstone prior to the re-installation of the headstones. Moistened Crushed Rock Base Material shall be placed around all four sides of the headstones and compacted per the requirements of paragraph 1.4.10, providing for a minimum fourteen (14) inches depth of Crushed Rock Base Material along the sides of the headstone as measured from the bottom of the headstone. Typically, there should be four (4) inches of space remaining from the top of the compacted Crushed Rock Base Material to the ground surface to allow tamped topsoil and grass seed to be applied. The actual measurement will vary depending on how much the headstone was raised or lowered and shall be approved by the COR.

1.6.10 Existing headstone sockets that exceed the correct depth requirements shall be filled with sufficient Moistened Crushed Rock Base Material and compacted per the requirements of paragraph 1.4.10 to achieve the correct final depth. All headstone sockets shall be clean and free of loose dirt and debris prior to adding Crushed Rock Base Material. After filling in the deep sockets in this manner, proceed with requirements in Section 1.6 for completing the headstone realignment.

1.6.11 In cases where headstone sockets need to be realigned/shifted, and/or re-dug, apply the following procedures:

1.6.12 After removal of the headstone(s), backfill and compact the existing socket prior to digging the new socket. Backfill the existing socket with Moistened Crushed Rock Base Material. Thoroughly tamp to 90% to 95% compaction at each 1-1/2” inch vertical intervals (1-1/2” inch lifts), leaving the last 4 inches at the top to have tamped topsoil and grass seed applied.

1.6.13 The contractor shall dig/excavate the new socket in accordance with the requirements in paragraph 1.4.9.

1.6.14 All headstone sockets shall be clean and free of loose dirt and debris prior to adding Crushed Rock Base Material.

1.6.15 The completed raised and realigned headstones shall be anchored firmly in place such that the headstones are rigid with no give or play in any direction regardless of the soil and terrain conditions. All headstones shall be firmly set and anchored in place with no movement from forces subjected by the COR.

1.6.16 UPRIGHT HEADSTONE RAISE AND REALIGNMENT PROCESS:

1.6.17 Prior to starting work in each burial section, the location of the existing permanent gravesite control markers and the required gravesite row/gravesite spacing layout dimensions shall be verified and certified by a licensed surveyor and coordinated with the COR.

1.6.18 The Contractor shall use a licensed surveyor to validate and/or relocate any existing permanent control markers that do not conform to the section layout.

1.6.19 The Contractor shall use a licensed surveyor to install temporary control markers where any existing permanent control markers cannot be located or are missing.

1.6.20 The Contractor shall use a licensed surveyor to accurately and precisely install temporary control markers at the ends of each gravesite row.

1.6.21 Headstones shall be accurately adjusted and precisely reinstalled on the correct gravesites by utilizing temporary grave plotting maps, existing permanent gravesite control markers, temporary contractor installed gravesite control markers, and temporary contractor installed control markers at the ends of each gravesite row. All measurements, setting of string lines, and the layout of rows/columns shall be taken from existing or temporary gravesite control markers, and NOT from previously set headstones, unless otherwise directed by the COR.

1.6.22 The mean (or average) topsoil level shall be determined for the entire section to be aligned in all directions with assistance from a licensed surveyor and the COR, with approval by the COR. The Contractor shall use the mean (or average) topsoil level to allow all of the headstones in the section to be aligned vertically without having drastic changes in headstone heights (several inches) between the rows and columns of headstones in ALL directions. In irregular terrain where sloping and uneven ground conditions exist, all headstones and markers will be set at the proper height and overall level necessary to provide a smooth, flowing transition between ALL headstones in ALL directions through uneven terrain. The Contractor shall take the adjoining sections and/or terrain into consideration when determining the mean topsoil levels. IMPORTANT: To meet the requirement of a smooth, flowing transition, the Contractor may be required to set the headstones at a height other than at the required 25 inches above grade with approval by the COR.

1.6.23 Keystone Placement and Installation

1.6.24 The headstone realignment process starts by the selection of specific headstones throughout the gravesite section to be designated as “Key” stones (or “Keystones”) for use throughout the remainder of the realignment process. Keystones shall be chosen and utilized throughout the section at the maximum spacing of every 10th headstone or at a more frequent spacing as necessary in areas of sloped or rolling terrain in order to achieve a smooth, flowing transition between the rows and columns.

1.6.25 Each of the Keystones is to be permanently set in accordance with the requirements of Section 1.4 at the proper location and at the proper height using a licensed surveyor with the approval of the COR. The Keystones shall be laid out to the correct dimensions to match the required measurements for the section such that the rows and columns are evenly spaced. The vertical height of the Keystones shall be adjusted to accommodate the mean (average) topsoil levels throughout the entire section in order to achieve a smooth, flowing transition between all the rows and columns.

1.6.26 All Keystones shall be vertically plumbed and aligned by leveling the front, back, and sides while raising or lowering the headstone as necessary to achieve a height of 1 inch above the mean (average) topsoil level. IMPORTANT: To meet the requirement of a smooth, flowing transition, the Contractor may be required to set the Keystones at a height other than above grade with approval by the COR.

1.6.27 The COR shall approve of the quantity, location, height, and installation of the Keystones prior to the Contractor continuing with the realignment process.

1.6.28 The next step in the headstone realignment process is the Contractor selects a row and a column of headstones at the center or close to the center of the section to be realigned with approval from the COR.

1.6.29 Install heavy string lines along the front, sides, tops, and transversely of all applicable Keystones. The string lines shall be laid out to the correct dimensions as determined by Keystones and such that the rows and columns are evenly spaced. All headstones shall be vertically plumbed and aligned by leveling the front, back, and sides while raising or lowering the headstone as required to achieve a height of 1 inch above the mean (average) topsoil level. IMPORTANT: To meet the requirement of a smooth, flowing transition, the Contractor may be required to set the headstone at a height other than 1 inch above grade with approval by the COR. These measurements shall be adhered to as closely as possible and may be adjusted to suit unique site conditions with approval by the COR.

1.6.30 At the start of work in each burial section, the first row of reset/realigned headstones in each burial section shall be inspected by COR for appearance, spacing, depth, alignment, plumb, height, accuracy, and smoothness in grade transition. No further setting of headstones shall be done until this first row has been inspected and accepted by the COR. It is the Contractors responsibility to notify the COR 24 hours in advance of when each of these inspections will be needed.

1.6.31 A plus/minus (+/-) 1/8 inch maximum tolerance shall be maintained in the vertical, lateral, and transverse directions in accordance with the dimensional requirements of paragraph 1.4.3. The alignment of the headstones should be checked frequently during this process because the tamping of the headstones may move the headstone out of level or off the mark on the line.

1.6.32 The measurements between rows or columns of headstones and between the headstones within each row or column may differ from one gravesite section to the next. This condition is to be discussed with COR where this is found to occur. Some variances may be allowed by the COR in order to keep the uniform appearance of headstones being aligned.

1.6.33 Any upright headstones broken or damaged by the Contractor shall be reported to the COR or the Cemetery Director by close of business each working day in order that the grave can be properly marked. The Contractor shall be responsible for the cost of the headstone replacement. The costs of the replacement headstones will be deducted from Contractor’s invoice(s). All headstone replacements must be coordinated with the COR. Any existing permanent gravesite control markers, temporary contractor installed control markers, grid or sectional monuments that are disturbed, displaced, or broken shall be replaced and properly reset by a licensed surveyor at the Contractor’s expense. Curbs, roads, walks, turf, trees, utilities, etc. exist above and below the ground that are damaged or disturbed by the Contractor during performance of contract work shall be repaired at the Contractor’s expense. The requirements of this paragraph shall be completed by the Contractor within fourteen

(14) workdays, unless otherwise agreed to by the COR.

1.7 TURFGRASS RE-ESTABLISHMENT: Ground surface areas, without existing turf grass, that are disturbed where upright headstone installation or replacement has occurred shall have turfgrass re-established by the cemetery. Ground surface areas, with existing turf grass, that are disturbed where upright headstone installation or replacement has occurred shall have turfgrass re-established by the contractor.

LIST OF TECHNICAL EXHIBITS

EXHIBITS TABLE OF CONTENTS

EXHIBIT

LETTER

EXHIBIT TITLE

A Upright Headstone Installation Details

B Plan View – Upright Headstone Burial Section Layout

C Elevation View – Upright Headstone Burial Section Vertical Alignment

D Flat marker Installation Details

E Plan View – Flat marker Burial Section Layout and Realignment

F Elevation View – Flat marker Burial Section Vertical Alignment

EXHIBIT A

EXHIBIT B

EXHIBIT C

SPECIFICATION EXHIBIT D

SPECIFICATION EXHIBIT E

SPECIFICATION EXHIBIT F

Attachment 5 Work Assignment (Form)

Work Assignment Form

CONTRACT NUMBER: ________________

Date of Assignment: ____________________

Contractor: ______________________________________________________

PERIOD OF PERFORMANCE: From: ________________ to: ____________________

CONTRACT LINE ITEM NUMBER (CLIN)(s):

CLIN: ____________

Description/Section: ____________________________________________

Quantity: __________________

Estimated Quantity: __________________

Estimated Quantity: __________________

Contracting Officer’s Representative Date

Contractors Authorizing Official Date

After the Work Assignment is signed, forward a copy to the Contracting Officer for recording purposes. The Work Assignment is considered within scope technical direction of the contract shown above. The Work Assignment does not alter the terms of the contract. The COR has verified that the anticipated value of the assigned efforts is available on the applicable invoice.