Attachment%20J%20P2Inter-AgencyVoucherReq.pdf

This is an Inter-Agency Journal Voucher Request Form issued by the Tennessee Department of General Services (DGS) Facilities Management division, designed to facilitate cost allocation and authorization for facility-related projects requested by state agencies. The form serves as a mechanism for tenant agencies to request DGS services, with the scope of work to be completed defined by the requesting agency and submitted to the DGS Coordinator. Upon submission, DGS estimates the labor and material costs required to complete the described work, returns the form to the tenant agency for approval of the estimated costs, and proceeds with the project only after receiving the authorized signature from the tenant's Fiscal Representative and the DGS STREAM Director of Facility Administration. The form requires identification of relevant accounting information including the organization number, speed chart number, and location chartfield, and includes signature lines for both the tenant and DGS leadership to authorize the charges against the tenant's budget.

The voucher request form does not establish pricing terms, set-asides, or incumbent contractors. Instead, it functions as an internal authorization document within Tennessee's state procurement system, enabling individual agencies to request and pay for facility services on a cost-reimbursement basis. No funding amounts, contract terms, or renewal options are specified in this form, as it is a transactional tool rather than a comprehensive service contract. The form is designed for flexibility, accommodating various types of facility requests while maintaining fiscal control through required signatures and cost estimates before work commences.