Attachment%20J%20P2Inter-AgencyVoucherReq.pdf

This is an Inter-Agency Journal Voucher Request Form issued by the Tennessee Department of General Services (DGS) Facilities Management division to authorize facility-related project work and associated costs. The form serves as a cost authorization document between DGS and tenant agencies requesting facility services or improvements. The requesting agency completes the form by identifying the project scope of work, building location, cost center information, and organizational details. Once the DGS Facilities Management division estimates project costs for labor and materials, the form is returned to the tenant agency's authorized fiscal representative for signature approval. Upon approval and authorization by the DGS STREAM Director of Facility Administration, the project proceeds. The form documents the chain of authorization required before facility work can commence and establishes cost accountability between DGS and requesting tenant agencies.

The Inter-Agency Journal Voucher Request Form represents the administrative mechanism through which the State of Tennessee manages internal facility service requests and cost allocation among state agencies. This form is particularly relevant to the Facility Protection Services RFP 32110-22726, as successful contractors will need to process requests through similar authorization channels when tenant agencies request facility protection services across multiple state locations including Nashville, Knoxville, Chattanooga, Memphis, Jackson, Lawrenceburg, and Cookeville. The form ensures proper fiscal control, documentation, and authorization trails for all facility-related expenditures under the state's estimated fifty million dollar liability for facility protection services beginning January 1, 2027.