Attachment%20I%20Post%20Order%20Template.pdf
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- Attached to
- Facility Protection Services - UPDATED State and local contract opportunity
- Solicitation number
- RFP 32110-22726
- Issued by
- Davidson County, Tennessee
About this file
Summary of Facility Protection Services Contract Documents
This attachment is a Post Order Template document prepared for the State of Tennessee Department of General Services, Central Procurement Office, on behalf of the Department of Safety and Homeland Security, to establish standardized operational procedures for Facility Protection Officers (FPOs) assigned to state-owned and state-leased facilities. The template provides a comprehensive framework for recording post assignment information, documenting facility security details, and establishing general duties and responsibilities for FPOs at various locations across Tennessee's multiple regions including Nashville, Knoxville, Chattanooga, Memphis, Jackson, Lawrenceburg, and Cookeville. The document outlines critical procedures for recording arrival and departure of duty tours, opening and closing posts, establishing communication protocols with law enforcement agencies and facility management, and implementing emergency response procedures covering active shooter incidents, civil disturbances, elevator malfunctions, explosions, fires, hazmat incidents, medical emergencies, missing children, natural hazards, power disruptions, suspicious packages, bomb threats, workplace violence, evacuation, and shelter-in-place scenarios. The RFP timeline establishes a pre-response conference for February 26, 2026, written question submission deadline of March 4, 2026, proposal submission deadline of April 1, 2026, with technical evaluation completion by April 23, 2026, cost proposal opening April 24, 2026, optional negotiations May 1-8, 2026, and Notice of Intent to Award on May 11, 2026.
The contract will be awarded to the responsive and responsible respondent offering the best overall value, with evaluation points allocated across general qualifications and experience (15 points maximum), technical qualifications and approach (55 points maximum), and cost proposal (30 points maximum). The contract is effective January 1, 2027, with an initial term of thirty-six months renewable for up to two additional twelve-month periods at the State's sole option, with potential extension up to 180 days for a total not exceeding sixty months. Historical contract data demonstrates significant service scale, with annual FPO hours ranging from 124,122 hours in 2022 to 301,314 hours in 2025. The estimated state liability is fifty million dollars; however, no minimum purchase is guaranteed, and the contractor assumes all costs including licenses, permits, background checks, training, equipment, uniforms, vehicles, firearms, insurance, and quarterly random drug screening of ten percent of the workforce. The incumbent contractor, providing services under Contract #73187 from January 1, 2022, through December 31, 2025, is eligible to compete. Required insurance coverage includes cyber liability of three million dollars per occurrence and five million dollars annually, supplemented by commercial general liability, workers' compensation, automobile liability, professional liability, and crime insurance as specified in contract documents.
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Text version
Post Orders Post Assignment Record
POST INFORMATION
Post # Type of Post Post Area Post Hours and Days
Open Close Days
For Official Use Only
Authorized By Signature Date
PART I. GENERAL FACILITY INFORMATION
Building # Facility Name Complete Address
NAME OF BUILDING, IF
APPLICABLE, OR
AGENCY
Street PHYSICAL LOCATION OF BUILDING (NO P.O. BOX)
City, State
Facility Security Level Type of Jurisdiction Field Office
LOCATION OF THE AREA OFFICE
Tenant Agencies in Facility Location and Other Information
NAMES OF AGENCIES IN THE FACILITY WHERE ARE THEY LOCATED, 1ST FLOOR
Total # Floors HOW MANY? # Floors Occupied by State Agencies HOW MANY?
Total # Employees CIVILIAN AND STATE Total # State Employees NUMBER OF STATE
Total Square Feet ENTIRE LOCATION Total State Occupied Square Feet OCCUPIED BY STATE
Av. # Daily Visitors HOW MANY VISITORS? Total Civilian Occupied Square Feet
POST INFORMATION
Post # Type of Post Relief Required During
Breaks Post Hours and Days
Yes/No Open Close Days
PART II. GENERAL DUTIES AND RESPONSIBILITIES
Recording Arrival/Start of Duty Tour
FPOs will record:
FPO on duty will:
POST INFORMATION
Post # Type of Post Relief Required During
Breaks Post Hours and Days
Yes/No Open Close Days
Opening the Post
Post Area
The Post Area is defined as [Facility-wide][Immediate Lobby Area][other]. DEFINE THE POST AREA; FACILITY WIDE WOULD BE PATROL AND RESPONSE; IMMEDIATE LOBBY AREA WOULD BE A POST WHERE THE FPO DOES NOT CONDUCT PATROL AND RESPONSE DUTIES. EXAMPLE: The Post Area is defined as Facility Wide. (Patrol and Response Post)
Communications
[Insert Post telephone number: TELEPHONE NUMBER OF DESK PHONE OR FPO CELL PHONE THAT IS ASSIGNED TO THIS LOCATION][Insert contact info for primary LEO response: MANAGER ASSIGNED TO THE FACILITY][Insert types of communications used at this post. If radio communications, insert frequencies, call signs, procedures, types, etc. If telephone/cellular phone, insert procedures and authorized users, contact lists for local law enforcement, COTR, Supervisor, Building Manager, Property Manager, ATR, etc.]
EXAMPLE:
[Post Telephone # (919) 599-1099][Primary Law Enforcement Contact is: Sergeant George Morris (404) 519-9948] [COTR is Sergeant Mary Jones, (404-519-9999] FPO shall inspect any issued communications device and ensure that it is in proper working order. The Contractor is responsible for providing communications devices, such as cellular phones for this location.
Tennessee Highway Patrol Dispatch: (615) 743-7411 Metro Police Department: Danny Ross, (615) 893-5555 Facility Manager: Kenny Davis, (404) 893-5556
Facility telephones are for official use only:
The FPO will comply with phone usage policy of the facility.
The FPO shall not divulge personal information about facility employees without authorization.
The FPO shall not accept collect calls.
Facility telephones are for official use only.
The FPO will answer the telephone in a professional manner. Introduce yourself, state your locations, and ask how you may assist the person.
Transfer the caller to the appropriate person customer service representative. Do not answer any agency questions.
POST INFORMATION
Post # Type of Post Relief Required During
Breaks Post Hours and Days
Yes/No Open Close Days
Reporting Methods/Procedures
Physical Security & Law and Order
Rules and Regulations
FPO Service Animal Guidance
POST INFORMATION
Post # Type of Post Relief Required During
Breaks Post Hours and Days
FPO Gender-Specific Facilities
Recording Departure/End of Duty Tour
POST INFORMATION
Post # Type of Post Relief Required During
Breaks Post Hours and Days
Yes/No Open Close Days
PART II. GENERAL DUTIES AND RESPONSIBILITIES
Closing Post
[Enter post closure procedures. Enter N/A if post operations are on a 24-hour schedule.] WHAT DOES THE FPO DO IN
ORDER TO CLOSE POST? LOCK THE FRONT ENTRANCE, SET THE ALARM.
Post # Type of Post Relief Required During Breaks Post Hours and Days
PART III. EMERGENCY PROCEDURES
OCCUPANT EMERGENCY PLAN
ACTIVE SHOOTER
Notification Procedures
Actions Required
EMERGENCY AND EVENT RESPONSE
DURING AN EMERGENCY AND/OR EVENT RESPONSE, WHO IS NOTIFIED?
CIVIL DISTURBANCES
ELEVATOR MALFUNCTION
EXPLOSION OR FIRE
HAZMAT INCIDENT
MEDICAL EMERGENCY
MISSING CHILD
NATURAL HAZARD OR EVENT
POWER, WATER, NATURAL GAS DISTURBANCE
UNATTENDED/SUSPICIOUS PACKAGE
BOMB THREAT
WORKPLACE VIOLENCE
EVACUATION
SHELTER-IN-PLACE
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