Attachment%20J%20Part%201-%20FPO%20Request%20Form.pdf

This is a Facility Protection Officer (FPO) Request Form used by the State of Tennessee Department of General Services and the Department of Safety and Homeland Security to solicit proposals for comprehensive facility protection services. The RFP (32110-22726) seeks armed Facility Protection Officers, supervisors, contract managers, assistant contract managers, recruiters/quality control managers, and related personnel to safeguard state-owned and state-leased facilities across seven regions: Nashville, Knoxville, Chattanooga, Memphis, Jackson, Lawrenceburg, and Cookeville. The contractor must provide all necessary personnel, equipment, training, supervision, and management to comply with state law, post orders, and operational procedures, with key deliverables including transition plans, training plans, quality control plans, and continuity of operations plans. The pre-response conference is scheduled for February 26, 2026, at 10:00 a.m. CST; written questions are due by March 4, 2026, with official responses issued March 25, 2026; proposals are due April 1, 2026, at 2:00 p.m. CST; technical evaluations will be completed by April 23, 2026; cost proposals will open April 24, 2026; optional negotiations may occur May 1-8, 2026; and a Notice of Intent to Award will be released May 11, 2026. The contract has an effective date of January 1, 2027, with an initial term of thirty-six months, renewable for up to two additional twelve-month periods, with potential extension up to 180 days, not to exceed sixty months total.

The estimated state liability during the contract term is fifty million dollars, though no minimum purchase is guaranteed. The incumbent contractor, providing services under Contract #73187 from January 1, 2022, through December 31, 2025, is eligible to compete; historical data indicates annual FPO hours ranging from 124,122 hours in 2022 to 301,314 hours in 2025. The contractor must maintain a valid Tennessee Contract Security Company License, establish physical office locations in each of Tennessee's three Grand Divisions, and provide proof of Tennessee Department of Revenue sales tax registration before contract execution. Personnel must meet extensive training requirements including 24 hours of firearms instruction with 75% proficiency demonstration, 8 hours of intermediate weapons training, 4 hours of emergency medical training, 18 hours of patrol procedures, and 40 hours of annual in-service training. The contract manager must have minimum five years of specialized experience, and the assistant contract manager minimum three years. The contractor bears all costs associated with licenses, permits, background checks, training, equipment, uniforms, vehicles, firearms, insurance, and quarterly random drug testing of ten percent of the workforce. Insurance requirements include cyber liability coverage of three million dollars per occurrence and five million dollars annually, along with commercial general liability, workers' compensation, automobile liability, professional liability, and crime insurance. The evaluation will award points based on general qualifications and experience (maximum 15 points), technical qualifications and approach (maximum 55 points), and cost proposal (maximum 30 points), with contract award to the responsive and responsible respondent offering the best overall value.