Attachment2_HFC Editorial Style Guide 2018.pdf

National Park Service Harpers Ferry Center U.S. Department of the Interior

2018 HFC Editorial Style Guide

Harpers Ferry Center (HFC) uses this style guide when preparing Unigrid brochures, waysides, exhibits, and other media. It supplements our primary style guide, The Chicago Manual of Style. The HFC guide includes terms and phrases specific to National Park System areas and decisions about recurring and commonly asked questions.

Entries that are new or revised are preceded by a bullet:

• caprock

About editing If you produce NPS publications, remember your audience is usually the general public—not colleagues, scholars, historians, scientists, or bureaucrats. Keep language and sentence structure simple. Apply the principles of Plain Language (www.plainlanguage.gov), which are designed to make all government publications more understandable to everyone.

Examples of simple changes that make a big difference:

hours not current hours, hours of operation many not numerous get not obtain at not located at

About editorial style The English language and editorial style evolve. Do not rely on what you learned in school; check current word usage, grammatical trends, and spelling.

For questions of editorial style, we recommend this decision hierarchy:

1. HFC Editorial Style Guide

2. The Chicago Manual of Style

3. Associated Press Stylebook

4. GPO Style Manual

Use The American Heritage Dictionary for spelling.

If something isn’t settled by these references, we discuss it and add our decision to HFC Editorial Style Guide. We welcome your questions; please send them to hfc_editorial_style_guide@nps.gov

We recommend that you develop a style sheet for your work. We recognize that park staff might disagree with HFC or the other recommended references. Add these points to your style sheet. It will become a valued reference for you and your colleagues.

Recommended references follow.

Attachment 2 HAVO Design Build Contract mailto:hfc_editorial_style_guide@nps.gov http:www.plainlanguage.gov

HFC Editorial Style Guide • 2018 • 2

Recommended references

The American Heritage Dictionary of the English Language, 5th edition Also available as an app and online at ahdictionary.com

Associated Press Stylebook, 43rd edition Updated annually; get one and stick with it for a few years. Also available online by subscription at www.apstylebook.com

The Chicago Manual of Style, 17th edition Also available online by subscription at www.chicagomanualofstyle.org

Denver Service Center Editorial Style Guide, 2014 www.nps.gov/dsc/docs/DSC_EditingStyleGuide_2014.pdf Use for technical and managerial publications like EAs, policy guidelines, etc.

The Elements of Style, William Strunk and E.B. White Timeless discussion about editing and writing.

HFC Accessibility Guidelines, February 2012 www.nps.gov/hfc/accessibility (formal name is Programmatic Accessibility Guidelines for National Park Service Interpretive Media)

HFC Editorial Style Guide, 2018 www.nps.gov/hfc/products/pubs/HFCStyleGuide2018.pdf Use for all media intended for general public.

HFC Spanish Editorial Style Guide, July 2012 www.nps.gov/hfc/products/pubs/pubs-04d.cfm

Intellectual Property Guidelines for Harpers Ferry Center Interpretive Media, William Blake, 2010 www.hfc.nps.gov/acquisition.htm

The Mac Is Not a Typewriter, Robin Williams First published in 1989, this book offers sound advice for producing publications.

Plain Language Guidelines, March 2011, updated 2017 www.plainlanguage.gov US Board on Geographic Names (BGN) geonames.usgs.gov US Government Publishing Office Style Manual: An official guide to the form and style of Federal Government publishing, 2016 (aka GPO Style Manual) Available as a pdf from gpo.gov or for purchase at bookstore.gpo.gov.

http:bookstore.gpo.gov http:geonames.usgs.gov http:www.plainlanguage.gov www.hfc.nps.gov/acquisition.htm www.nps.gov/hfc/products/pubs/pubs-04d.cfm www.nps.gov/hfc/products/pubs/HFCStyleGuide2018.pdf www.nps.gov/hfc/accessibility www.nps.gov/dsc/docs/DSC_EditingStyleGuide_2014.pdf http:www.chicagomanualofstyle.org http:www.apstylebook.com http:ahdictionary.com

HFC Editorial Style Guide • 2018 • 3

A a or an Choosing a or an depends on the sound of the word it precedes—not how the word is spelled.

Use a before words beginning with a consonant sound, including y and w, no matter how the word is spelled. Use an before words beginning with a vowel sound.

a National Park Service regulation an NPS regulation a historic site an X-File episode a historic moment an honor a hoary marmot an heir abandoned Avoid when writing about American Indian dwellings. See ruin.

Ancestral Puebloan people left their homes in Chaco Canyon about 800 years ago.

access Avoid as a verb for “reach” or “get to” (word is too similar to accessible).

You can get to Prince William Forest Park from the south via I-95.

accessibility Most new or revised Unigrid brochures include an accessibility statement. See service animals; see also HFC Accessibility Guidelines.

We strive to make our facilities, services, and programs accessible to all. For information go to a visitor center, ask a ranger, call, or check our website.

accessible Use this adjective when referring to facilities, trails, campsites, (and more) that can be used by people using wheelchairs. Do not use when giving directions. See also disabled, hearing loss.

The national seashore has accessible shelters for waterfowl hunters in wheelchairs.

acknowledgment Not acknowledgement.

acronym An acronym refers to a single, pronounceable word formed from the initial letters of a series of words from a name, title, or long term. North Atlantic Treaty Organization—NATO. Acquired immune deficiency syndrome—AIDS. See alpha code, initialism, NPS.

Act, act of Congress Adding these properties will require an act of Congress.

but The Wilderness Act was signed into law in September 1964.

A.D. Avoid this religious reference. Use CE (common era) instead. See CE (for explanation), eras.

addresses Spell out street, road, way, and avenue in running text; abbreviate in a stacked address (each item on a separate line). Whenever possible, place address (and phone number) at end of paragraph.

Write NW, SW, NE, SE. See state names.

20120 Cypress Ave.

The White House is on Pennsylvania Avenue.

16th Street NW administrative statement format See National Park Service identity statement.

• adverbs Flat adverbs, which were out of favor for many years, are coming back. HFC does not use flat adverbs.

Drive safely preferred to Drive safe.

Go slowly preferred to Go slow.

African American No hyphen. In text, first use “African American.” OK to use “black” thereafter.

African Americans traveled north on the Underground Railroad.

the African American soldier Maggie L. Walker was a leader in the African American community in the early 1900s and the first black to charter a bank.

HFC Editorial Style Guide • 2018 • 4 agencywide

• aircraft, remotely operated Drones and other such aircraft are commonly called “unmanned aircraft.” HFC prefers using gender-neutral language.

Launching, landing, or operating remotely piloted aircraft like drones is prohibited.

• Air Force One, Marine One, etc. “One” indicates any military aircraft carrying the US president.

Italicize. See ship.

alpha code The four-letter code for a park.

am No periods, small letters (no capitals); style guides differ. See time of day.

America Use sparingly as a synonym for the United States of America; consider context.

America the Beautiful National Parks and Federal Recreational Lands Pass See National Parks and Federal Recreational Lands Pass.

American Use sparingly to describe people who live in the United States.

American Indian Preferred. Some tribes (and their associated parks) prefer Native American. Use specific tribal name(s) whenever possible, accurate, and appropriate. See also First Nations, tribal names.

American Revolution Preferred; American Revolutionary War acceptable. In text, use one of these full titles first; “Revolution” acceptable thereafter.

American Revolution affiliations Lowercase patriot, loyalist, regulars, or tory (unless capitalized in quoted material). Capitalize Whig and Tory as members of political parties; Continental Army troops;

Provincial regiments; British Army. Experts disagree about capitalization of American Revolutionary War terms; use park staff’s preference.

Anasazi Avoid, or clarify at first mention, but use the preference of specific groups or parks. See ancestral Puebloan people.

These ancestral Puebloan people, often called Anasazi, used ladders made of ponderosa pine to reach the canyon’s ledges.

ancestral Puebloan people Predecessors of today’s Pueblo and Hopi people; avoid Anasazi.

• and, & HFC does not use the ampersand (&) in Unigrid brochures unless it is part of a formal or trademarked name or title.

angler A person who fishes with hook and line. Avoid fisherman. See fisher.

Anglo Traditionally referred to white English-speaking Americans. In contemporary American usage, especially in the Southwest, it means anyone who is not Hispanic or Latino.

Anglos named the place Aztec.

app Lowercase unless part of a proper name like iTunes App Store. See iPhone, smartphone.

Use the NPS National Mall app to learn about memorials in our Nation’s Capital.

• archeology Preferred over archaeology. The preferred spelling is widely accepted and is used throughout the NPS in interpretive and scientific publications and media, office names, etc.

HFC Editorial Style Guide • 2018 • 5 arms (small) Firearms that can be carried in the hand, like muskets, pistols, rifles, carbines, and shotguns. See artillery. Remember your audience: The average person may not know this term, so explain or name the weapon if you can.

Army, army Capitalize when referring to an official, organized group and if it is part of a proper name;

lowercase if used as a generic term.

Geronimo resisted the US Army for 16 years.

Fearing that the Chiricahua Apache leader would escape again, the federal government ordered army scouts to stand 24-hour watch.

The Army of the Cumberland was one of the principal Union forces.

artillery Large-caliber weapons like cannon, howitzers, and missile launchers, usually supported on a carriage and operated by crews. Remember your audience: The average person may not know this term, so explain or name the weapon if you can. See arms (small).

The Napoleon 12-pounder cannon was a popular artillery piece in the Union and Confederate armies.

ATV All-terrain vehicle; no need to spell out.

audiovisual, AV Avoid. See film, movie, program.

B backcountry bald cypress

B.C. Avoid this religious reference; use BCE instead. See BCE, eras.

BCE Before common era; replaces B.C. Clarify at first mention. BCE and CE are preferred because they do not refer to a religion. They have been used for over a century and were preceded by other variations.

See also CE (common era), dates, eras.

At Knife River Indian Villages National Historic Site the earliest known people date from 11,000 to 6,000 BCE (before common era).

biannual, biennial Biannual means twice a year (like semiannual). Biennial means every two years.

big game Do not use. Say wildlife, animals, or be specific. See game.

biological soil crust Formerly called cryptobiotic crust. For details visit www.soilcrust.org The biological soil crust at Arches National Park is alive, but it won’t bite you.

Biosphere Reserve or International Biosphere Reserve. Capitalize this United Nations designation for areas that belong to an international network of reserves. See also World Heritage Site.

Mammoth Cave National Park, part of a major ecosystem that protects the diversity of life, was named an International Biosphere Reserve in 1990.

birch bark, birchbark Two words if a noun; one word if an adjective.

You can see a birchbark storage basket at Pictured Rocks National Lakeshore.

Ojibwa taught French explorers how to build canoes from birch bark.

birder, birding Not birdwatcher or birdwatching.

Gateway National Recreation Area is a popular spot for birding, especially during the spring and fall migrations.

bison Commonly called buffalo. If writing bison, clarify at first mention.

Bison, commonly called buffalo, graze on this prairie.

http:www.soilcrust.org

C

HFC Editorial Style Guide • 2018 • 6 black-eyed Susan boat launch Preferred over boat ramp (ramps are paved; boat launches include paved and unpaved entrances). Be consistent with park signage.

boundary, boundaries A boundary encloses a single, contiguous area. Boundaries enclose park areas that are not connected to each other; they may be separated by towns, sea channels, even states.

Today you can trace the paths of people seeking gold within the boundaries of Klondike Gold Rush National Historic Park.

The California condor is just one of the endangered species that is protected within the park boundary.

BP Before present. Used in scholarly works. Avoid but spell out at first use. See BCE, CE, eras.

ca. Avoid writing “ca.” or “circa” in running text—rewrite or use “about”—but acceptable to use abbreviation in short caption or credit lines.

The pearlware bowl found at Ninety Six National Historic Site dates to about 1810.

Clara Barton ca. 1856; photo by Mathew Brady (left).

cacti Plural of cactus.

campsite, campstove

Canada goose Not Canadian goose.

cannon Cannon can be both singular and plural (same word, no s). Cannons is correct but used less often. Be consistent; use local preference. See artillery.

Many of the fort’s cannon were the type used on ships.

capital, capitol Spelled with an a—the city where a seat of government is located; do not capitalize except when referring to the Nation’s Capital. Spelled with an o—the building where the business of government takes place. Capitalize when referring to the US Capitol in Washington, DC.

Annapolis is the capital of Maryland.

The Virginia capitol is modeled after an ancient Roman temple.

Washington, DC, is the Nation’s Capital.

They stood on the steps of the US Capitol.

Capital Beltway but beltway capitalization Avoid unnecessary capitals. Animal and plant names are lowercase unless they contain a proper name. Nouns are capitalized if part of a formal name, lowercase if they stand alone. If a term is plural following more than one proper name, it is lowercase (style guides differ). See geographic regions, specific words. For Spanish words, consult the HFC Spanish Editorial Style Guide and The Chicago Manual of Style.

Douglas fir, Kentucky warbler sea otter, great blue heron the Shenandoah and Potomac rivers on the Oregon and California trails American colonies Acadia National Park but the park New York City but the city of New York Wisconsin Ice Age but during the ice age Superintendent Walter but The superintendent is here.

Apache Visitor Center but at the visitor center US government but federal government

HFC Editorial Style Guide • 2018 • 7

• caprock captions Captions end with a period, labels do not. However, err on the side of consistency.

Major Ferguson addresses his troops before the battle.

Pinelands tree frog

CE Common era; replaces A.D. Clarify at first mention. CE and BCE are preferred because they do not refer to a religion. They have been used for over a century and were preceded by other variations. See also BCE (before common era), dates, eras.

These dwellings were built about 950 CE (common era).

centennial, Centennial Lowercase when used alone or as an adjective but capitalize the official name of the event “National Park Service Centennial” or “NPS Centennial” when used as a proper noun or adjective.

The National Park Service Centennial was celebrated in 2016.

All parks, partners, and programs participated in the centennial.

Park rangers developed interpretive programs for the NPS Centennial.

Communities organized centennial events.

century Use actual dates—the 1500s not the 16th century. The latter requires mental translation for many people.

On to California! Since the mid-1800s the West had held out the promise of gold and boundless opportunity.

not Since the mid-19th century the West had held out the promise . . .

chief justice Lowercase unless used before a proper name.

William Howard Taft, 27th US president, later became the 10th chief justice of the United States, the only person to have served in both offices.

chronology or timeline format Capitalize first word and end with period—even if entry is a sentence fragment. Write in present tense. Abbreviate words and eliminate articles when possible without introducing confusion.

1882: Born January 30, Hyde Park, NY.

1883: Organizes black student school strike, first such response in United States to unequal treatment.

circa Avoid. See ca.

citations HFC usually does not cite references in park brochures. Consult Chicago Manual of Style.

civil rights movement The Selma to Montgomery march in 1965 was a climactic event of the modern civil rights movement.

Civil War terminology Confederacy

George Meade finally launched an offensive that marked the beginning of the end of the Confederacy.

Confederates—members of the Confederate Army.

For the Confederates, the triumph helped establish Lee and his army as the Confederacy's greatest hope for ultimate victory.

Federals—members of the Union Army.

North—use sparingly in referring to the US government during the Civil War, use United States of

America, Union or Federal government.

South—use sparingly in referring to the 11 states that seceded; use Confederate States of America (formal name) or the Confederacy.

Yankee—do not use as a synonym for Union soldiers; avoid except in quoted material.

Unionist—do not use as a synonym for Union soldiers; avoid except in quoted material.

Rebel—do not use as a synonym for Confederate soldiers; avoid except in quoted material. See federal, Confederate States of America, CSA.

A Confederate soldier . . . not A rebel soldier . . .

HFC Editorial Style Guide • 2018 • 8

Cold War colon A colon introduces something closely related to the sentence preceding the colon. Use sparingly.

Use a full sentence before the colon. Capitalize the first word of a sentence following a colon; do not capitalize the first word of a list following a colon.

Make bread with these ingredients: flour, water, salt, sugar, and yeast.

not The ingredients you use to make bread are: flour, water, salt, sugar, and yeast.

The president promised results: “My new program, the War on Poverty, will help families in America.”

commander in chief No hyphens. Lowercase unless used before a proper name.

commas Separate three or more items with commas (a style known as the serial or Oxford comma). Use a comma before a conjunction that joins two independent clauses (and, but, or, as). Unless needed for clarity, omit comma after short introductory phrases.

Our dessert choices are pie, cake, and ice cream.

Alfred lost the car keys, and the family is helping him search every cranny.

Around him the rolling hills and woods of the battlefield sprawl for miles.

compass directions Lowercase; capitalize only specific geographic regions, but try to limit capitals. See east, north, south, west, geographic regions.

compound words The trend is to eliminate hyphens once a compound word is in common use.

Generally, follow The American Heritage Dictionary. See over 24 individual entries in this guide and compound words as modifiers.

compound words as modifiers Use a hyphen when combining two or more words to modify a noun, except when the first word ends in ly.

rust-resistant alloy but federally funded project When two or more hyphenated compounds have a common basic element, retain all the hyphens.

4- to 5-ton trucks 8-, 10-, and 16-foot boards moss- and ivy-covered walls concessioner

Confederate See Civil War terminology.

Confederate States of America Spell out at first use, OK to use “Confederacy” thereafter. Avoid CSA as an abbreviation; it more commonly means Confederate States Army. See CSA.

Congressional Medal of Honor See Medal of Honor.

convince that But persuade to.

coordinates See GPS coordinates.

copyright Government publications are subject to copyright. Copyright usage has precise, legal regulations. Don’t assume anything. Learn the basics at US Copyright Office website at www.copyright.gov; consult Intellectual Property Rights for Harpers Ferry Center. See credit lines.

cougar Preferred; also mountain lion, panther, puma.

http:www.copyright.gov

HFC Editorial Style Guide • 2018 • 9

• credit lines in publications HFC credits images used in Unigrid brochures and other publications, even if NPS employees took them. We also reserve the right to edit a provider’s preferred credit. All caps, small size, simple style. See copyright. Credits usually take one of these forms:

1. Creator of photo or artwork retains all rights:

© KATHLEEN NORRIS COOK

2. Owner retains all rights:

© THE GRANGER COLLECTION

3. Stock house supplied photo:

© iStock / LAURENCE PARENT or iSTOCK / © LAURENCE PARENT

4. NPS commissioned photo or artwork but creator retains all rights:

NPS / © LOUIS GLANZMAN

5. NPS commissioned photo or artwork and owns all rights:

NPS / KEITH ROCCO

6. NPS employee made it as part of their duties:

NPS / JANE SMITH

7. NPS employee takes a photo or creates art on their own time with their own equipment:

© JANE SMITH

8. NPS owns photo or artwork, which is in its collection, but original maker is unknown:

NPS

9. NPS owns photo or artwork, which is in its collection, and original maker is known:

NPS / MARY JONES

• 10. Institution allows use of a photo or artwork that they own:

SMITHSONIAN INSTITUTION

LIBRARY OF CONGRESS

a. Artist or photographer has historical importance: Use name in caption (preferred) or in credit:

Edward Curtis photographed these Navajo riding east into Canyon de Chelly in 1904. [credit would read

NATIONAL ARCHIVES]

NEW YORK PUBLIC LIBRARY / GEORGE HAYWARD [no caption]

b. If contemporary photographer of an artifact or artwork is known:

SMITHSONIAN INSTITUTION / CHIP CLARK

11. Someone other than the creator owns the photograph or artwork and donates the use of the image:

COURTESY BOB SLEDD

12. Multiple credits. Separate descriptor and credit with em dash; separate credits with semicolon.

BALD EAGLE—NPS; NAVAJO RUG—© LAURENCE PARENT; PORTRAIT—SMITHSONIAN INSTITUTION

LEFT—VALENTINE MUSEUM; CENTER—NATIONAL ARCHIVES; RIGHT—LIBRARY OF CONGRESS

ALL IMAGES—NPS UNLESS OTHERWISE CREDITED

credit lines in waysides and other exhibits The park and the exhibit designer should decide where to place credits—with each image or together in a separate acknowledgment panel or notebook. Follow the style for brochures, above.

1. When the credits are on the exhibit to fulfill a requirement of the image’s use rights license and it has no other interpretive value, use a font size smaller than the smallest interpretive text.

2. If the credit includes other information or has interpretive value (e.g. crediting a famous photographer), treat it more like a caption.

3. If the credits are placed on a separate acknowledgment panel, the font should be at least as large as the smallest interpretive text. They also should be repeated in a credit notebook containing details about the images, which is available at the information desk.

crosscountry cryptobiotic crust See biological soil crust.

CSA Confederate States Army; most commonly used after a person’s name. Avoid using as an abbreviation for Confederate States of America. See Confederate States of America.

Lt. Gen. John Bell Hood, CSA, had a reputation for bravery and aggressiveness.

HFC Editorial Style Guide • 2018 • 10

D

Dall sheep Preferred; Dall’s sheep: variant.

dashes

1. Em dash—Longer than en dash or hyphen, often called simply “the dash.” Indicates a sudden change in thought or adds emphasis. Do not put a space before or after the em dash.

Kings Mountain—named for an early settler and not for King George III—is a rocky spur of the Blue Ridge.

2. En dash–Longer than a hyphen and shorter than an em dash. Means “to,” “up to and including,” or “through.” Do not put a space before or after the en dash.

1924–2005 but 1924–25 8 am–5 pm

pp. 38–45

Note: Watch parallel construction; don’t mix and match written words and the en dash.

The visitor center is closed from October 15 to April 1.

or The visitor center is closed October 15–April 1.

not The visitor center is closed from October 15–April 1.

You may rent canoes between 9 am and 2 pm.

or You may rent canoes 9 am–2 pm.

not You may rent canoes between 9 am–2 pm.

but The bill passed the Senate by a vote of 71–29.

dates Write dates in this order: month, day, year. Use a comma before and after the year in sentences with full dates. No comma if using only month and year in a sentence. Do not use an apostrophe to indicate plural dates. See BCE, CE, century, eras.

On December 7, 1941, Japanese bombers struck Pearl Harbor.

Five companies garrisoned Fort Sumter in June 1863.

1900s not 1900’s 1950s and 1960s not 1950’s and ‘60’s spirit of ‘76 daylight saving time Not daylight savings time.

The Navajo Reservation observes daylight saving time, but the rest of Arizona does not.

day use, day-use Two words if a noun; hyphenated if an adjective.

degree See temperature.

departmentwide

Depression See Great Depression.

• directions to reader Put in parentheses and italicize the word (but keep parentheses in roman), but if text is set in italics, put direction in roman. Note: Parentheses in a parenthetical phrase should be the same style as the letters (third example below).

The core of L’Enfant’s 1791 plan is the triangle created by the Capitol, the White House, and the Mall (see map above).

The coat of the American black bear can be black, brown, or auburn (left).

(The map shows the range of mammoths in North America.)

disabled Put the person before the disability; write persons or people with disabilities. Do not write handicapped. See hearing loss. More information in the HFC Accessibility Guidelines and at www.disability.gov.

The Longstocking Trail is wheelchair-accessible.

The C&O Canal National Historical Park has audio and video programs and large-print brochures for people with disabilities.

http:www.disability.gov

HFC Editorial Style Guide • 2018 • 11 discover, discoverers Avoid in reference to lands already populated; rewrite in a way that includes multiple points of view. Explore, chart, venture, scout, are acceptable synonyms.

Douglas fir, Douglas-fir The hyphenated word is scientifically accurate because the species is not a true fir, but the unhyphenated name is more commonly used.

• drones See aircraft, remotely operated.

during Use “in” rather than “during,” if possible. It’s shorter.

E

Earth, earth Earth is our planet; earth is soil or dirt.

east, eastern Lowercase compass directions; minimize use of capital letters except for specific regions or popular place names. Eastern Shore of Maryland; East Coast. See geographic regions.

ellipsis The omission of a word, phrase, line, paragraph, or more from a quoted passage is indicated by ellipsis dots (also called periods or points). Ellipsis dots must always appear together on the same line.

1. Ellipsis in the same sentence: Use three evenly spaced dots to indicate deleted material within the same sentence. Writers following The Chicago Manual of Style will produce the ellipsis manually.

Write space–dot–space–dot–space–dot–space. Note: There is no period within the following sentence.

“If a stop cannot be put to these massacres, the country will be depopulated . . . as neither Whig nor Tory can live.” Nathanael Greene, 1780

2. Ellipsis within a paragraph: Paragraphs include sentences with punctuation marks like periods or question marks, but the three dots must still be spaced evenly (after or before those punctuation marks). If sentence ends with a period, question mark, or exclamation mark, use it (to avoid ambiguity) and then three dots. Here is a condensation of President Nixon’s resignation speech using regular punctuation marks (periods at the end of sentences) and three dots to show omissions:

“In all the decisions I have made in my public life, I . . . tried to do what was best for the nation. . . . I have never been a quitter. . . . But as President, I must put the interest of America first. . . . Therefore, I shall resign the presidency effective at noon tomorrow.” Richard Nixon, August 8, 1974 email addresses Do not use capital letters unless address is case-sensitive.

mobydick@ocean.edu em dash, en dash See dashes, hyphens.

emergency statement Park brochures use this style: Bold, no colon, no period.

Emergencies call 911 en route

Engelmann spruce enslaved Not slave. Enslaved acknowledges the dignity of a human being; slave is a non-person, property. Avoid in captions and titles. In text, first use “enslaved.” Use slave sparingly thereafter. See also slaveholder.

The first enslaved laborers were brought to the Dutch colony of New Amsterdam, today’s Lower Manhattan, in 1629.

1619: Twenty Africans are sold into servitude in Jamestown, Virginia.

1857: Supreme Court’s Dred Scott v. Sandford decision. Judge Taney writes that an enslaved person is property and that only whites are US citizens.

Institutional slavery includes branding of the enslaved.

mailto:mobydick@ocean.edu

HFC Editorial Style Guide • 2018 • 12 ensure, insure Ensure means to make certain; insure means to provide for insurance.

Careful planning can help ensure an enjoyable crosscountry hike.

The policy insures her life.

eras Use BCE (before common era) and CE (common era) instead of B.C. or A.D. Avoid BP (before present) unless writing for a scholarly audience. See BCE, CE, eras.

The first people to settle permanently in the Tonto Basin arrived between 100 and 600 CE.

European American Not Euro-Americans. No hyphen even if a modifier. Be specific when possible.

Sir Francis Drake, English mariner.

Juan Rodriguez Cabrillo, Portuguese explorer.

French missionaries and settlers from the East Coast.

European Americans began mining . . .

European American settlers moved into Native American territory.

explorers Refers to people venturing into territory unknown to them. Avoid “discoverers” unless that is truly the case. In certain cases, the term “travelers” may be appropriate. See discoverers.

F farther, further Farther refers to physical distance, further to an extension of time or quantity.

Lydia walked farther than Mark along Cumberland Island’s shore.

Thomas will look further into the disappearance of the office laptop.

federal, Federal

1. Lowercase: federal government, federal law, federal property, federal funds.

2. Capitalize:

a. in Civil War context (Federal soldier, Federal forces, Federal fort, Federal government)

b. the architectural style (Federal-style architecture of the late 1700s)

c. when part of a name (Federal Express, the Federal Trade Commission)

Federalist Federalist Party; Federalist Papers.

fewer, less In general use fewer for numbers or individual items that can be counted; less for quantity and bulk.

Fewer birds came to the feeder because Yuriko put out less food.

film Interchangeable with movie. Avoid audiovisual, presentation. See program.

firearms regulations Unigrid brochures usually include this statement because federal, state, and local laws apply and can vary.

For firearms regulations check the park website.

firepit firewood first-come, first-served No need to write “are on a first-come, first-served basis.” Keep it short, be direct.

Wolverine Campground is open year-round, first-come, first-served.

first lady Lowercase unless used before a proper name.

HFC Editorial Style Guide • 2018 • 13

First Nation, First Nations Refers to aboriginal people in Canada who are neither Inuit (people of the Canadian Arctic) nor Métis (descendants of First Nation people who married Europeans). Often used in the plural in the collective sense, as in a program for First Nations youth. The term is widely used in Canada but is not used in the US, except in connection with Métis whose homelands include northwest Minnesota, North Dakota, or other northern states. See also American Indian.

fish, fishes Fish (no es) can be singular or plural. Fishes (plural) is correct but used less often; it usually refers to more than one species.

We went fishing for brook trout and caught six fish. (Single species.)

Ichthyology is the study of fishes. (Many species.)

The Smithsonian Institution’s fish collection, about four million specimens, is the largest in the world.

fisher Acceptable replacement for “fisherman” or reword to say how people are taking what kind of fish.

See angler.

We went net-fishing for salmon.

Tribes on the Columbia River caught salmon with nets.

Those people are trawling for shrimp.

fisherman Avoid. See fisher, angler.

flash flood footwear, footgear foreign words Italicize unfamiliar foreign words or phrases; do not italicize familiar foreign words and phrases; enclose translation in quotes or parentheses, depending on context. See The American Heritage Dictionary and The Chicago Manual of Style.

She always had a c’est la vie attitude.

The word she wanted was pécher (to sin) not pêcher (to fish).

The Kansas state motto is ad astra per aspera, commonly translated “a rough road leads to the stars.”

Forest Service See US Forest Service.

four-wheel drive, 4-wheel drive, 4WD Four-wheel drive is preferred in interpretive text that modifies a trail or vehicle; on a map use the 4WD symbol or label as 4-wheel drive. See ORV, OSV.

Text: Most unpaved roads to the summit require a four-wheel-drive vehicle.

but Most unpaved roads to the summit require four-wheel drive.

Map: Unpaved road. 4-wheel-drive vehicles only.

fractions In text spell out if amounts are less than one, if standing alone, or if followed by “of a” or “of an”—use a hyphen between the words. Use fractions in unit modifiers (even if amount is less than one).

Use glyph or symbol if available; otherwise try to stack numbers in the fraction: ⅝ (not 5/8).

In March three-fourths of the lake is open to anglers.

not In March ¾ of the lake is open to anglers.

The beetle is three-quarters of an inch long.

The steep ½-mile hike takes about one hour roundtrip.

but The steep trail is one-half mile long.

freed, free In the context of slavery, free refers to people never enslaved. Freed refers to formerly enslaved people. See also enslaved, slave/slavery.

freedmen Avoid unless in a quotation or title.

The Freedmen’s Bureau was established to help formerly enslaved African Americans.

fresh water, freshwater Two words if a noun; one word if an adjective. See salt water.

frontcountry Avoid if possible; it is jargon.

HFC Editorial Style Guide • 2018 • 14

G game Do not use when referring to animals. Say wildlife, animals, or be specific.

genus, species See scientific names.

geographic names As a US government agency, NPS must use federally recognized place names in the Geographic Names Information System (GNIS). The US Board on Geographic Names (BGN) standardizes names of places, features, and areas in the 50 states and areas under US sovereignty, and for features in US territorial waters. geonames.usgs.gov

1. Variant name—often historical or local names and misspellings; if using a variant, show the federally recognized name first and the variant second; the variant must be clearly distinguished as a variant (for example, put the variant name in parentheses or different type size or typeface).

2. Historical names—place names can be used in a historical context; watch out for names that use apostrophes and names that may be one or two words.

Sierra Nevada not Sierra Nevada Mountains The Narrows not Verrazano Narrows (the water channel) but the Verrazano-Narrows Bridge crosses The Narrows.

The Battle of Wilson’s Creek took place along Wilsons Creek.

The courthouse in the village of Appomattox Court House was built in 1846.

geographic regions Minimize use of capital letters except for specific regions or popular place names.

Northern California; Southern Appalachians; Bay Area; Upper Peninsula;

Pacific Northwest; Southwest; West Coast; East Coast; Midwest; Gulf Coast.

but the southern part of Louisiana; north of the national monument; etc.

Giardia lamblia The organism; may be abbreviated G. lamblia.

giardiasis The illness caused by the Giardia lamblia organism.

Gila monster

GPS coordinates Use decimal measurements, not minutes, etc. Add to park address in Unigrids if park requests and confirms the street address. Place after park website URL.

www.nps.gov/hfc; Lat. 39.323265, Long. -77.741109 gray The color but greyhound.

Great Depression Preferred. Use “Great Depression of the 1930s” if further clarification needed.

groundhog groundwater guidebook guide dogs Do not use. See service animals.

guided hikes See self-guiding trail.

gull Not seagull.

guns Can refer to anything from pistols to cannon, depending on context. Be specific. See artillery.

www.nps.gov/hfc http:geonames.usgs.gov

HFC Editorial Style Guide • 2018 • 15

H

Harpers Ferry Center Not the Harpers Ferry Center (no article).

Hawai`i, island of Use okina (glottal stop). See Hawaiian fonts.

Hawaii, state of Do not use okina (glottal stop). See Hawaiian fonts.

Hawaiian fonts NPS Rawlinson has the vowels with Hawaiian macrons as part of the font. Regular Frutiger Lt Std does not; use HFrutiger Lt Std. Request fonts from NPS Graphic Identity website, www.nps.gov/hfc/services/identity.

Hawaiian words Avoid adding apostrophe and s (’s) to Hawaiian words to form possessives. You must use Hawaiian fonts to spell Hawaiian words with macrons over vowels (ā, ē, ī, ō, ū) and okina (glottal stops) (`) in certain cases. These appear in several official park names and brochures.

See Hawaiian fonts.

The island of Pele not Pele’s island.

The visitor center for the USS Arizona Memorial is a 45-minute drive from Waikīkī.

The trail will lead you past the Kaloko-Honokōhau and `Aimakapā fishponds and the `A`ōpio fishtrap.

hearing loss Or hard of hearing. Not hearing impaired. Note: Neckloops is one word, no hyphen.

The film about George Washington Carver is captioned. Audio guides and neckloops are available for people with hearing loss.

highcountry

• highway Use official designation (as noted on maps); list official designation first and local name second in parentheses. For state route abbreviations use US postal codes. Abbreviate: Hwy.

I-75 (Alligator Alley) NE 7 or NE Rt. 7 not State Route 7 I-75 exit 2 MO Hwy. 19 US 1 not US Highway 1 39063 US Hwy. 95 US 1 (Highway 1) historic Important, notable, or significant in history; usually refers to famous people, events, or sites. For example, a historic announcement might change the course of human events. Note: Historic and historical have different meanings; the words are often mistakenly interchanged. See historical.

The Old Courthouse was the site of the historic Supreme Court Dred Scott decision that proclaimed slaves were property and had no right to sue.

FDR’s historic declaration on December 8, 1941, launched the United States into World War II.

historical Refers to whatever existed in the past; also refers to anything concerned with history or the study of the past. For example, a historical announcement is about something that happened in the past.

See historic.

The ranger gave a historical lecture on Western trails at the campfire ring.

Jamie loves historical novels.

holidays Use actual dates not traditional names but Thanksgiving.

The park is closed Thanksgiving, December 25, and January 1.

hookups Common campground feature; no adjectives needed.

Fishing Bridge Campground has hookups.

hyphens See compound words, compound words as modifiers, dashes, word division.

www.nps.gov/hfc/services/identity

I

HFC Editorial Style Guide • 2018 • 16 ice age But Wisconsin Ice Age; Ice Age Reserve. There was more than one “ice age.” Be specific if you can.

icefield image Avoid in text and credits. Be specific—photograph, illustration, painting, etc.

image credits See credits.

in, within Use “in” rather than “within,” if possible. It’s shorter.

Wolves are protected in the park.

Indian See American Indian, First Nation.

initialism Abbreviation formed from initials of a name, title, or long term that is read as a series of letters:

BBC, FDR, NPS. Avoid bureaucratic use of obscure initialisms. See acronym, ATV, NPS, ORV.

initials Franklin D. Roosevelt; FDR and JFK (no periods and no spaces); but W.E.B. Du Bois, P.D. James (periods, no spaces between initials), PO Box (no periods; space between O and Box only). But Harry S Truman or Harry S. Truman; both are correct; be consistent.

insure See ensure.

intellectual disability Not mental retardation.

Ask the park about activities for people with intellectual disabilities.

International Biosphere Reserve See Biosphere Reserve.

international visitors Not foreign visitors.

Internet Capitalize.

Internet address Do not use capital letters unless address is case-sensitive. Avoid breaking at the end of a line; if you must, break in a logical place and do not add a hyphen. See also website.

www.google.com; www.nps.gov For information about the National Wilderness Preservation System and wilderness, visit www.wilder ness.net.

interpretive, interpreter Define or avoid. Do not assume average person knows these terms. Use “park staff” instead.

Historical interpreters in period dress . . .

Park staff in period dress . . .

Park staff lead tours around the park.

invasive species Do not use alien or foreign (these have a negative connotation and can offend resident immigrants and international visitors). See www.invasivespeciesinfo.gov.

Invasive plants like faya and kahili ginger displace areas of Hawaiian forests.

iPhone, iPod, iPad Brand names beginning with a lowercase letter retain the lowercase even at the beginning of a sentence or heading. See app, smartphone.

iPod tours of Cupcake Corner National Historic Site are available for download.

italics See foreign words, quotations, measurements, ships, and more.

http:www.invasivespeciesinfo.gov http:ness.net www.wilder http:www.nps.gov http:www.google.com

HFC Editorial Style Guide • 2018 • 17

JKL

Japanese American No hyphen.

In March 1942 Japanese Americans were transported under military guard to Manzanar, a war relocation center in California.

Jet Ski® A registered trademark; avoid using. See PWC.

job titles See capitalization, titles.

john boat, jon boat A small flatbottomed boat with square ends used to navigate shallow rivers. Either spelling is correct; use park staff’s preference.

Joshua tree But Joshua Tree National Park.

Jr., Sr., III Abbreviations like these are part of a person’s full name. Do not use a comma before Jr. or Sr.

unless it is required as part of the official name. If you do use a comma before Jr. or Sr.—and the sentence continues—follow the abbreviation with another comma.

Donald Duck Jr. has swimming privileges in Lake Crescent.

Jack Frost III stole the show with his lavish costume and acrobatic dance steps.

Martin Luther King, Jr. National Historic Site preserves the places where Martin Luther King Jr. was born, lived, worked, worshipped, and is buried.

judgment Not judgement.

Kemp’s ridley sea turtle kiva Hopi word now in common use. Do not italicize.

LGBT, LGBTQ Abbreviation for “lesbian, gay, bisexual, transgender” and “queer” or “questioning.”

lifeguard An expert swimmer on duty to watch other swimmers; lifeguarded is acceptable adjective.

Seasonal lifeguard services are provided at Herring Cove.

Cape Cod National Seashore has lifeguard-protected beaches in summer.

Use lifeguarded beaches when possible.

life jacket See PFD, personal flotation device.

lifesaving [station] One word unless it is a historic or proper name or if local signage requires otherwise.

By the 1890s lifesaving stations were located every 3.5 miles along the New Jersey coast.

The Old Harbor Life-Saving Station at Cape Cod was built in 1897–98.

-like Spell solid when used as a suffix but use hyphen if the word ends with the letter “l.”

birdlike, warlike, leaflike but tail-like, hill-like livestock But pack animals.

-log or –logue Catalog, dialog, but monologue.

logos HFC generally does not use agency, partner, or social media logos in Unigrid brochures. Some exceptions, like the National Park Foundation logo mandated by WASO.

loyalist See American Revolution affiliations.

HFC Editorial Style Guide • 2018 • 18

M map labels See geographic names.

map symbols, map terminology Be precise when choosing terminology for map symbols. Be aware of subtle differences—gas station (sells gas, may sell snacks) and service station (sells gas and does repairs, may sell snacks). Download map symbols at www.nps.gov/hfc/carto/map-symbols.cfm measurements in text Use English measure; spell out units of measure. See also numbers.

The shark weighed 32 pounds and was 80 inches long.

not The shark weighed 32 lb. and was 80 in. long

1. In text with specific measurements or when measurements are unit modifiers, the English measure is first, followed by the abbreviated metric equivalent in parentheses. Set metric in lowercase roman, use one space between the figure and the metric unit. Periods are not used with the metric abbreviation.

Abbreviated symbol is always singular.

At 20,320 feet (6,194 m) Mount McKinley is North America’s highest peak.

2. Metric is used in text only if circumstances call for it—such circumstances might include parks with a high number of international visitors, scientific usage, or a specific request by a park.

measurements on maps and charts No period after the abbreviation; no space between numeral and symbol; name of topographic feature in italics; measurements in roman.

Mount Rainier 14411ft 4392m

Medal of Honor The official title for the highest honor awarded by the president of the United States to members of the US armed forces. Not the Congressional Medal of Honor.

Sgt. William H. Carney received the Medal of Honor in 1900.

media This plural noun takes a plural verb.

Harpers Ferry Center produces media that are used by national parks.

metric See measurements.

Mexican War See US-Mexican War.

milepost Lowercase unless paired with mileage.

The milepost was buried in sand.

The ranger station is at Milepost 20.

military ranks Do not use “Brevet” in connection with any rank unless there is a reason for it and the term can be explained. See also military ranks in brochures and military ranks in wayside exhibits.

Army Navy equivalent [5 Stars] General of the Army Fleet Admiral [4 Stars] Gen. (General) Adm. (Admiral) [3 Stars] Lt. Gen. (Lieutenant) Vice Adm.

[2 Stars] Maj. Gen. (Major) Rear Adm. [upper] [1 Star] Brig. Gen. (Brigadier) Rear Adm. [lower]

Com. (Commodore) Col. (Colonel) Capt. (Captain) Lt. Col. Cmdr. (Commander) Maj. Lt. Cmdr.

Capt. Lt.

1st Lt. (First Lieutenant) Lt. jg (Junior Grade) 2nd Lt. Ens. (Ensign) www.nps.gov/hfc/carto/map-symbols.cfm

HFC Editorial Style Guide • 2018 • 19 military ranks in brochures Abbreviate rank when used with complete name, unless park requests it be spelled out. Spell out rank if used with last name only; in subsequent references, OK to use last name without rank. See also military ranks and military ranks in wayside exhibits.

Gen. Robert E. Lee; General Lee; Lee advanced military ranks in wayside exhibits Spell out rank; subsequently OK to abbreviate or use last name without rank. When quoting someone use this formula: name, rank, military unit. See also military ranks and military ranks in brochures.

Fort Rosecrans was named for Major General William S. Rosecrans. His troops called Rosecrans “Old Rosy.”

• military terms Avoid words or expressions unfamiliar to the general public, or define.

troops or fort not garrison stationed not garrisoned troop or soldiers not dragoon mission statement The mission of the Department of the Interior is to protect and provide access to our nation’s natural and cultural heritage and honor our trust responsibilities to tribes. The National Park Service preserves unimpaired the natural and cultural resources and values of the National Park System for the enjoyment, education, and inspiration of this and future generations. The National Park Service cooperates with partners to extend the benefits of natural and cultural resource conservation and outdoor recreation throughout this country and the world.

money Nine million dollars; $35 million; $35,000,000.

More Information format Stack information on separate lines for easier reading. If a park name and designation needs two lines, keep proper name on first line and designation on second line. Abbreviate road designations. Add GPS coordinates only if park requests and confirms the street address. Otherwise, do not add email or GPS coordinates; both should be on the park website. See GPS coordinates.

More Information Fredericksburg and Spotsylvania National Military Park 120 Chatham Ln.

Fredericksburg, VA 22405-2508 540-373-6122 www.nps.gov/frsp more than See over.

mountain lion See cougar.

mountaintop movie Interchangeable with film. See film.

mph Abbreviation for miles per hour. No periods. Acceptable in all references.

multimedia See audiovisual, movie, program.

mya Million years ago. Avoid in text but spell out at first use.

www.nps.gov/frsp

HFC Editorial Style Guide • 2018 • 20

N nation Do not capitalize except when referring to the Nation’s Capital. See capital.

national park, national parks, national monuments Lowercase unless part of a proper name. See capitalization.

Many national parks charge entrance fees.

Congaree National Park is in South Carolina.

Cabrillo and Lava Beds national monuments are in California.

National Park Service Not “the Park Service” (to avoid confusing with state and county parks).

National Park Service identity statement (In Unigrid brochures, make sure the park in question actually is an NPS unit before including this statement.) This may be shortened.

North Cascades is one of over 400 parks in the National Park System. To learn more about national parks and National Park Service programs in America’s communities, visit www.nps.gov.

or To learn more about national parks, visit www.nps.gov.

or Learn about national parks at www.nps.gov.

National Park System But “the system.”

National Parks and Federal Recreational Lands Pass This is sufficient; it is not necessary to preface with America the Beautiful.

national seashore But Fire Island National Seashore.

nationwide

Native American Avoid unless requested by specific tribes or parks. See American Indian.

9/11 Acceptable in all references to the September 11,…