Attachment_-_Request_for_Substitution_-_Exemption.pdf

This is a Request for Substitution/Exemption form issued by the City of Phoenix Public Transit Department for use in managing Disadvantaged Business Enterprise (DBE) participation on public transit contracts. The form enables prime contractors to request approval from the City's Compliance Section prior to making modifications to proposed DBE utilization. Contractors may request exemptions to release proposed DBE subcontractors, substitute DBE subcontractors, change the scope of work performed by DBE subcontractors, or reduce the amount originally proposed for DBE subcontractors. All requests must be submitted to ptdcompliance@phoenix.gov and include documentation of good faith efforts undertaken to secure additional DBE participation. The form requires authorization from a duly authorized representative of the prime contractor and detailed justification for the requested exemption.

The form serves as the official mechanism for the City of Phoenix to maintain compliance with DBE utilization goals and contract requirements. No DBE subcontractor may be substituted, terminated, have their scope of work reduced, or have their proposed amount changed without prior written approval from the Compliance Section. Upon review, the City's Contract Compliance Specialist documents the decision, indicating whether the request is approved and noting any revised DBE goals and utilization percentages. The form references supporting documentation requirements including the Initial SBPP Plan, DBE Annual SBPP Plan, and DBE Certification of Final Payment exhibits, ensuring comprehensive tracking and accountability of minority business participation throughout contract execution.