Acceptance_of_Offer_Form_2025.pdf

This is an Acceptance of Offer Form from the City of Phoenix, Arizona, formalizing the acceptance of a contractor's sealed offer for plastic signage materials on an as-needed basis under a five-year contract commencing on or about April 1, 2026. The contract becomes effective upon award by City Council, conditioned upon signature and recording by the City Clerk's department as required by Phoenix City Code, or upon the later of these two events. The contractor is bound to provide the materials and services specified in the solicitation, including all terms, conditions, specifications, and amendments. The contract will terminate upon the earliest occurrence of either the end of the contract term including any exercised extensions or termination pursuant to the agreement's provisions. Importantly, the contractor is cautioned not to commence any billable work or provide materials or services until receiving formal purchase order or contract documentation.

The form was approved as to form by the City Attorney on January 19, 2017, and is on file with the City Clerk, eliminating the need for resubmission to the City Attorney unless the document is altered. The form includes signature lines for the City Manager, the accepting director or delegate, the City Clerk, and the contractor's acceptance representative, with spaces for the contract number, date of acceptance, and relevant departmental information to be completed upon finalization of the award.