Attachment O - Sample Letter of Commitment and Instructions.pdf
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- Solicitation number
- SPE60525R-0208
- Issued by
-
Defense Logistics Agency Energy
About this file
This document is a Sample Letter of Commitment and Instructions template for a federal fuel procurement solicitation. The solicitation (SPE605-25-R-0208) is for various fuel products to be delivered to Department of Defense and Federal Civilian Agencies in Alaska, with an ordering and delivery period from October 1, 2025, through September 30, 2030. The procurement is a partial small business set-aside, with 88 contract line items reserved for small businesses and 79 items open to full and open competition.
Key details include a base reference date of January 2, 2025, with daily price adjustments, and a requirement for offerors to submit proposals by May 12, 2025, at 10:00 PM EST. The solicitation covers multiple fuel types including MUR, DS1, and JA1, with special considerations for delivery to challenging locations like Eareckson Air Station on Shemya Island. The contract will be awarded using a best overall value acquisition strategy, allowing trade-offs between non-cost factors and price, with the Defense Logistics Agency Energy as the contracting authority.
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Text version
CUI
Source Selection Information – See FAR 2.101 and 3.104
CUI
[SUPPLIER LETTER HEAD]
DATE:
TO: [Offeror’s Company Name] [and address]
Reference: [Solicitation Number] SPE605-25-R-0208
If [Offeror’s Company Name] is awarded a contract under solicitation [solicitation number], [Supplier’s Company Name] will supply as follows:
This note is not part of the Supply Commitment Letter Format: The below information derives from clause L2.07 EVIDENCE OF RESPONSIBILITY (DLA ENERGY JULY 2019). You may use any format to list the items below. However, all times must be covered and clearly stated.
(1) The volumes to be supplied (in U.S Gallons);
(2) The specification(s) of product(s) to be supplied (be specific);
(3) The points of delivery and period of contract performance (shall cover the entire solicitation period of performance);
(4) The escalation provision(s) applicable to products to be supplied (be specific. Example: Platts Prem Unl 10 PPM FOB Med AAWZA00 Previous Monthly Average); and
(5) The supplier's delivery and inspection terms and conditions (this can be satisfied with a statement as the one below).
[Supplier’s Company Name] agrees to delivery and inspection terms and conditions of solicitation [solicitation number]
[Supplier’s POC signature] [Supplier’s POC Full Name] [Supplier’s POC Title]
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