Attachment L4 - Statement of Work - C109076.pdf

MAY 28, 2020 1 of 6 Project Number C109076

Statement of Work Project Number C109076

RTP Campus Roof Maintenance Program National Institute of Environmental Health Sciences

Research Triangle Park, NC COR: Matthew Hunt Date: May 28, 2020

This Scope of Work details requirements for a construction project to provide a roof maintenance program for the buildings at the National Institute of Environmental Health Sciences (NIEHS), North Carolina. The Indefinite Delivery Indefinite Quantity Task Order (IDIQ) Contractor as directed by the NIH IDIQ Contract, NIEHS Campus Roof Full Replacement, Restoration, Maintenance, and Repair Services is to provide turn-key services to complete the project.

I. GENERAL:

A. The Contractor shall provide all services necessary to complete the project as stated in Section III, Scope of Work (SOW). The Contractor is responsible for providing demolition/construction, temporary contractor access, and maintaining functionality of the existing facility as required.

B. Period of performance: Final construction must be complete within 365 calendar days from task order Notice to Proceed (NTP).

C. The construction schedule shall provide a minimum of 10 business days for Government review of each submittal package.

D. Within 10 calendar days of task order NTP the Contractor shall provide a detailed schedule for approval.

E. The Contractor shall schedule ALL construction activities with a continuous flow of work without any significant periods of inactivity once construction has begun.

Planned periods of inactivity should be limited to a maximum of 5 consecutive working days. To avoid unexpected material delivery delays ALL material shall be on the job site or stored locally and readily available. A preparatory inspection may not be scheduled until the material is made available for inspection. No work shall be performed without a preparatory inspection.

MAY 28, 2020 2 of 6 Project Number C109076

II. CONSTRUCTION:

A. The Contractor shall construct the project in accordance with the 2016 NIH Design Requirements Manual and in accordance with the FMB-RTP Engineering Standards and Material Requirements - Revision H.

B. Work Restrictions: All work shall be completed during the day. All holes/roof openings shall be properly covered at the end of each day to prevent water leaking into the building or damage to the existing roof. All trash and debris shall be cleaned off the roof at the end of each day.

III. SCOPE OF WORK

The Contractor shall establish and maintain a Maintenance and Repair program as described below. The Maintenance and Repair program consists of at minimum a Project Manager meeting the requirements specified in the Task Order Requirements.

The Contractor shall provide an annual firm fixed price fee for the base period and each option year.

A. ROOF DATABASE MANAGEMENT SYSTEM (MyOLI) The Contractor shall provide and maintain a comprehensive Roof Analysis Report on the roofs' construction, conditions, recommendations, etc. in both color hard copy and electronic formats for use as a database management tool and historical mechanism for repair and replacement activities.

a. The report shall include at least the following: roof construction, roof conditions (including flashings), description, number and condition of all projections, roof drawings in Autodesk AutoCad (CAD) .dwg file format and PDF file format, repair, restore or replacement recommendations with budget summaries and degrees of urgency, digitized photographs, detail drawings including all projections, scanned-in warranties, data from any infrared scan, core testing, roof tensile test, wind uplift test and any data provided to the Contractor as a result of previous surveys and reports. The report shall also include the identification and detailed explanation of repairs and replacements performed to various roof levels at the NIH.

b. This database shall be updated semiannually reflecting the results of the most recent maintenance visit, repair activities, leak responses, any major roof repairs, and roof level replacements.

MAY 28, 2020 3 of 6 Project Number C109076

B. ROOF PREVENTATIVE MAINTENANCE PROGRAM

The Contractor shall provide a roof preventive maintenance program that includes the following minimum components:

a. General roof housekeeping program.

b. Annual inspection of roof tie-off systems.

c. Semi-annual roof inspection and condition assessment.

i. Visual inspection of the roof membrane and roof surface conditions shall be performed once per year on all roof services and a condition report documented with photographs in the Roof Analysis Report.

ii. Inspection of the flashing systems shall include: the metal edges, base flashings on equipment, and adjoining walls, counter-flashings and terminations details, soil-stacks and vents, and inspection of roof- top projections and equipment including, pitch pans, heating ventilating and air-conditioning equipment, sky lights and access hatches.

iii. An evaluation of the individual roof section condition shall be performed, and this information provided within the Roof Analysis Report.

iv. An infrared scan of the roof membrane and roof surface shall be performed once per year on all roof surfaces and a condition report documented in the Roof Analysis Report.

d. Annual preventative maintenance shall include at least the following:

i. Metal edge flashing components shall be repaired with appropriate repair mastics and membranes.

ii. Tears, splits and breaks in the membrane flashings shall be repaired with appropriate repair mastics and membranes.

iii. Open split flashing strip-ins shall be repaired with appropriate repair mastics and membranes.

iv. Unsecured equipment shall be secured.

v. Exposed fasteners shall be sealed.

vi. Termination bar and counter-flashes shall be sealed.

MAY 28, 2020 4 of 6 Project Number C109076

vii. Tears, breaks and splits in the roofing membrane shall be sealed with appropriate repair mastics and membranes.

viii. Splits and blisters, which threaten the roof integrity, shall be cleaned, primed and repaired with appropriate repair mastics and membranes.

ix. Metal projections (hoods and clamps) shall be sealed.

x. Incidental debris (i.e., leaves, branches, paper, and similar items) shall be removed from the roof membrane, gutters, down-spouts, and scuppers. The Contractor is responsible to ensure that there is proper discharge through the under-ground leaders to the storm drains where applicable.

xi. In the event the underground roof leaders are blocked or clogged, the

Contractor shall notify the COR prior to providing plumbing assistance to clear the debris.

xii. All debris shall be transported and properly disposed in an approved landfill.

C. ROOF LEAK RESPONSE AND REPAIR PROGRAM

The Contractor shall provide a (24/7, 365 days/year) toll-free phone number where leaks can be reported as "emergency repairs".

a. All work performed under this section of the contract shall conform to the following sequence:

b. NIH representatives shall notify the Contractor and provide a location of roof repair and a brief description of the leak.

c. The Contractor shall respond within two (2) hours after notification of the leak to either:

i. Immediately repair the leak or

ii. Secure the area from further leakage, diagnosis the problem, and coordinate with the COR an acceptable repair schedule.

iii. At the conclusion of the repair response the Contractor shall provide the COR a written report of the work performed or diagnosis of the problem.

MAY 28, 2020 5 of 6 Project Number C109076

d. Exclusions The following are exclusions from the Roof Leak Response Program and considered “major repairs” or “upgrades and restorations”:

i. “Major repairs” are defined as repairs requiring more than 32 man-hours and $1,500 materials to complete.

ii. The cost of repairs above the 32 man-hours and $1,500 material threshold are excluded from the Contractor's responsibility under the annual fee program. Any repair estimated to exceed these limits shall be accompanied by a detailed firm-fixed price proposal of the repair to the CO. The CO will generate a task order and a separate payment schedule shall be utilized for payment.

iii. “Upgrades or restorations” of the existing roof system are excluded from the maintenance portion of this agreement. Upgrades or restoration differ from maintenance in that maintenance or repair is designed to keep the roof in its current condition and upgrades or restoration are designed to improve the condition of the roof. Upgrades or restorations will be submitted by the Contractor with a detailed proposal and documented by digital photographs. The CO will generator a task order and separate payment schedule for approved upgrades or restorations.

e. Leak Repair Warranty

i. The Contractor is required to provide a one (1) year workmanship guarantee for all areas repaired under the leak response and repair program.

D. Construction Details and Requirements:

a. The Contractor shall have a project manager/quality control on-site while work is being performed.

b. All materials will be solvent free.

c. All materials and installations shall be in accordance with the manufacturer's recommendations and installation instructions.

d. The Contractor shall notify Government when the repair will be conducted.

e. The Contractor shall remove all construction debris produced by the repair including trash blown off the roof.

f. The Contractor is responsible for any damage caused by the construction including landscaping, equipment/utilities, and building damage.

MAY 28, 2020 6 of 6 Project Number C109076

IV. CLOSE-OUT REQUIREMENTS

A. The Contractor shall provide the following closeout documentation:

a. Monthly List of Repairs, including status and dates.

i. Initiation

ii. In Progress

iii. Completed

b. Warranties

c. Preventative Maintenance

d. Operation and Maintenance Manuals

V. ATTACHMENTS

A. Submittal Register

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Schedule X X X

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Activity Hazard Analysis X X X X

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Safety Data Sheets X X X X

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TITLE AND LOCATION

SUBMITTAL REGISTER FORM C109076

CONTRACT NUMBER TASK ORDER NUMBER

C109076 - RTP Campus Roof Maintenance Program

CLASSIFICATION REVIEWING OFFICETYPE OF SUBMITTAL