Attachment L15 - Service Category 15 Response.docx

Digital Security Solutions RFP No. 24-43230000-RFP Attachment L15 – Service Category 15: Data Security

Respondent Name: Respondent Name Goes Here Solution Name: Solution Name Goes Here

Respondent Instructions:

· Respondents shall use this Attachment as provided to respond. Altering character count limits or any other restriction or control may result in a Respondent being found non-responsive.

· Names. Respondents must provide their name and the proposed Solution name in the spaces above.

· Section 1 Prompts. Section 1 of this attachment provides prompts. The Respondent shall provide a response to prompt 1 and should provide responses to prompts 2 through 11. Prompts are indicated by red text followed by a response block.

Prompt 1 has a maximum of 3000 characters. Prompts 2 through 11 have a maximum character limit of 500. Respondents who submit responses outside of the maximum character limit may be deemed non-responsive. Any additional files, links, or other information provided outside the response block will not be considered for evaluation.

Scores will be assigned by each individual evaluator in accordance with Attachment C, Evaluation Criteria. Prompt 1 is worth a total of 5 points. Prompts 2 through 11 are worth a maximum of 4 points total. An individual Evaluator’s score of the technical response for a proposed Solution will be calculated by the following:

Evaluator’s Prompt 1 score + (Sum of the Evaluator’s Scores for Prompts 2-11 / 10) = Evaluator’s Technical Response Score

· Section 2 Terms and Conditions. Section 2 of this attachment provides a space for the Respondent to include any Service Level Agreements (SLA) or additional terms and conditions that apply to the proposed Solution. Neither the SLAs nor the additional terms and conditions will be considered for evaluation.

· Definitions. Definitions contained in Attachment A, Statement of Work, are incorporated by reference.

Section 1. Prompts.

Prompt 1: Data Security Solutions are designed to protect sensitive information from unauthorized access, loss, or exfiltration. The Solution should monitor data in use, in motion, and at rest, enforcing data protection policies, and detecting any unauthorized attempts to access or share sensitive data. The Solution must integrate with existing security frameworks and support compliance requirements to ensure organizations meet their regulatory obligations.

Please describe how Respondent’s proposed Solution meets the above prompt in the field below.

Prompt 1 Response Goes Here

For the portions that are prompts (indicated by red text followed by a response block), the Respondent should provide details on if and how the Solution meets the identified technical capabilities and features..

Prompt 2: Data Discovery and Classification – Solution should automatically identify and classify sensitive data across the organization’s infrastructure, including databases, file shares, cloud storage, and endpoint devices. The classification engine should apply tags based on predefined policies for data types such as Personally Identifiable Information (PII), financial data, and intellectual property. Enable continuous data discovery to detect new or modified data that requires protection.

Please describe if and how Respondent’s proposed Solution meets the above prompt in the field below.

Prompt 2 Response Goes Here

Prompt 3: Data Loss Prevention (DLP) – Solution should monitor and block unauthorized sharing of sensitive data across multiple communication channels, including email, cloud services, USB devices, and other pathways. Ensure that sensitive data is protected from being copied or moved without proper authorization, with real-time monitoring and alerting capabilities.

Please describe if and how Respondent’s proposed Solution meets this prompt in the field below.

Prompt 3 Response Goes Here

Prompt 4: Encryption – Solution should monitor and block unauthorized sharing of sensitive data across multiple communication channels, including email, cloud services, USB devices, and other pathways. Ensure that sensitive data is protected from being copied or moved without proper authorization, with real-time monitoring and alerting capabilities.

Please describe if and how Respondent’s proposed Solution meets the above prompt in the field below.

Prompt 4 Response Goes Here

Prompt 5: User and Entity Behavior Analytics (UEBA) – Solution should analyze how users interact with sensitive data, detecting anomalous behaviors such as copying large amounts of data, accessing restricted files, or sharing data with unauthorized third parties. The Solution should use machine learning to identify insider threats and abnormal data access patterns before breaches occur.

Please describe if and how Respondent’s proposed Solution meets the above prompt in the field below.

Prompt 5 Response Goes Here

Prompt 6: Automated Incident Response – Solution should automate response mechanisms to prevent unauthorized actions, such as blocking sensitive data transfers, issuing alerts, or requiring additional authentication when policy violations are detected. Quarantine suspicious files, block access to certain data, or alert security teams in real-time when DLP policies are breached.

Please describe if and how Respondent’s proposed Solution meets the above prompt in the field below.

Prompt 6 Response Goes Here

Prompt 7: Audit Trails and Reporting – Solution should provide comprehensive audit trails of all data-related activities, including details of who accessed sensitive data, what actions were taken, and when. Generate detailed reports for compliance audits, security evaluations, and incident response investigations.

Please describe if and how Respondent’s proposed Solution meets the above prompt in the field below.

Prompt 7 Response Goes Here

Prompt 8: Compliance Management – Solution should integrate with compliance management platforms to help organizations meet regulatory requirements (e.g., GDPR, CCPA, HIPAA) and provide detailed reporting on data access and protection measures. Ensure organizations can map security controls to compliance frameworks and track any compliance gaps.

Please describe if and how Respondent’s proposed Solution meets the above prompt in the field below.

Prompt 8 Response Goes Here

Prompt 9: Data Catalog and Metadata Management – Solution should provide comprehensive data discovery, search, and metadata management across various data sources within the organization. Metadata management should include data definitions, lineage, quality metrics, and usage patterns to ensure full context for all data assets. Provide tools for data profiling to assess data quality, identify inconsistencies, and maintain data completeness.

Please describe if and how Respondent’s proposed Solution meets the above prompt in the field below.

Prompt 9 Response Goes Here

Prompt 10: Integration with Data Management Tools – Solution should provide seamless integration with ETL (Extract, Transform, Load) tools, data warehousing, and analytics platforms to streamline data processing workflows. Ensure scalability, enabling the Solution to handle large volumes of data and grow with the organization’s evolving needs.

Please describe if and how Respondent’s proposed Solution meets the above prompt in the field below.

Prompt 10 Response Goes Here Prompt 11: Master Data Management (MDM) – Solution should provide capabilities to create and maintain a single, consistent view of master data (e.g., customer, product, or supplier data) across the organization. Ensure high data quality through robust cleansing, deduplication, and validation tools, while supporting governance frameworks for data ownership and access control.

Please describe if and how Respondent’s proposed Solution meets the above prompt in the field below.

Prompt 11 Response Goes Here

Section 2. Service Level Agreement or Additional Terms and Conditions.

Respondent shall include any Service Level Agreements (SLAs) or additional terms and conditions that apply to the proposed Solution in the following text boxes. The text boxes below have a maximum character limit of 32,672 characters each. The information provided in the text boxes below will not be scored but will be incorporated into the final Term Contract documents as an exhibit.

Any Applicable SLA Goes Here Any applicable Addtional Terms and Conditons Goes Here